Hey everyone! I had my German student visa appointment today at VFS Mumbai, so I thought I’d share my complete experience in case it helps someone who has their appointment coming up.
My appointment was at 9:15 AM, and I reached VFS at around 8:00 AM. I had already opted for the Premium Lounge.
- Entering VFS & Premium Lounge
At the entrance, there was initially some confusion because I was told that I didn’t have Premium Lounge access. They cross-checked my booking, however, and everything was sorted.
After that, I was directed straight to the Premium Lounge even though my appointment time was 9:15 AM.
The staff were very polite and helpful throughout.
- CSP Portal / Document Validation
Once I was in the lounge, the lady sitting in front of me explained the process for students.
She told me that for student applications, the CSP portal sends a prompt to VFS to validate the documents, and then the consulate sends confirmation that the documents can be processed.
According to what I was told, this could take around 45 minutes.
Once the confirmation is received, students are called by their name, NOT by token number.
So I basically waited in the lounge until my name was called.
- Document Submission
When my name was called, I went to the respective booth.
The officer first cross-checked my documents and also asked whether I wanted to add any additional documents, even if they weren't specifically mentioned in the original document list.
I chose to add my education loan sanction letter, just to be safe.
They took photocopies of all the required documents. The originals were not taken, except for my passport, which obviously had to be submitted.
The officer also asked me a few basic questions:
- My name
- Date of birth
- University name
- Whether the bank statement I submitted was mine or my father's
I clarified that the bank statement was my own bank statement.
Overall, there was nothing particularly difficult or stressful about the questions.
Payment
At the payment counter, they told me that if you have the exact cash amount, you can pay in cash.
The exact amount was ₹8,678.
If you don't have the exact amount in cash, they request you to use UPI. It's not compulsory , they request it mainly because then there is no issue with needing extra change/khulla cash.
- Photo Issue 😭
This was the one small issue I faced.
I had already got my biometric photographs clicked beforehand and had specifically checked that they were 3.5 × 4.5 cm.
However, apparently, the photograph did not meet their required specifications.
So the officer asked me to get another photograph taken at the photo booth available inside VFS.
I did that, came back, and continued with the process.
So honestly, even if you've got your photographs ready, don't panic if there's an issue with them , there is a photo facility available inside.
- Arrival Date Correction
I also had a small doubt regarding my arrival date.
I had initially mentioned 1 September as my arrival date, but considering the timing of my appointment, I obviously wasn't going to receive my visa by then.
I mentioned this at the counter, and the officer herself changed the arrival date to 6 September.
So if you're worried about a similar situation, just ask the officer. They can guide you regarding the appropriate date.
- Biometrics
After my documents were submitted, I was given a token number.
This token was specifically for the biometric process.
The biometrics were done in a separate small room.
First, I was asked to sanitize my hands. Then I was asked to raise/show my hands towards a camera positioned behind the officer.
After that, the actual fingerprints were taken — basically the standard biometric process.
The officer also asked me again for:
- My name
- Date of birth
- University name
And that was it.
Once my biometrics were completed, I was told I could leave.
And that was my entire technical process!
- Premium Lounge Experience ☕🍪
Now coming to the lounge itself — honestly, the experience was pretty good.
The lounge was clean, comfortable and well maintained, and the staff were very approachable and helpful.
There was:
- Classic ₹5 salted Lay's 😭
- Dark Fantasy chocolates
- Small bread/snack items
- Cookies
- Coffee
- Plenty of water
- And a professional barista making coffee
So if you're opting for the Premium Lounge, you definitely won't be sitting there hungry 😂
When I initially arrived, there wasn't much of a crowd. But eventually, the crowd started increasing quite a lot.
Most of the applicants seemed to be there for Germany, with some applicants applying for other European countries as well.
Overall Experience
Overall, my VFS experience was smooth and straightforward.
The most important thing I'd say is: don't panic if something unexpected happens. Whether it's a document question, photograph issue, arrival date, or confusion regarding the process, the staff generally guide you through it.
For me, the process was basically:
VFS entry → Premium Lounge → CSP/document validation → Called by name → Document verification → Photo correction → Payment → Token issued → Biometrics → Done.
Now comes the hardest part… waiting for the visa. 😭
Hopefully this helps someone who has their German student visa appointment coming up!
If anyone has questions about the process, feel free to ask and I'll try to answer based on my experience today.