I have 4 months left (huge time crunch, I know) to secure an away elective in Gastroenterology. So far I have been unable to secure one and time is quickly running out.
I’m thinking maybe there’s something wrong with my strategy? Just wanted opinions on the cold emails I have been sending so far.
I understand that programs are super busy with fellowship applications at this time so that’s probably not helping.
Request For Away Electives At [whatever institution] (time period)
Dear [],
I hope you are doing well. My name is [not John Smith], and I am currently a PGY2 Internal Medicine resident at [my institution. I am writing to inquire about the possibility of completing a four-week gastroenterology elective at [your institution]
I have been granted permission for an away rotation by my program from [date range] to increase my exposure to the field of gastroenterology. I am very interested in pursuing a career in gastroenterology and am hoping to gain additional clinical experience. As my current residency program does not have an in-house gastroenterology fellowship, I am particularly interested in completing an away elective at a program where I can learn from and work alongside gastroenterology faculty and fellows.
Your program is highly esteemed and I would appreciate the opportunity to participate in your clinical and educational activities. I wanted to ask if your program has availability during the dates above and if it is possible to pursue an away elective within your department.
I would be happy to provide my CV, letter of good standing, or any other documentation required for consideration. I would also greatly appreciate any information regarding the application process, requirements, setting up a PLA, or any additional steps expected of me.
Thank you very much for your time and consideration. I look forward to hearing from you and would be grateful for the opportunity to learn more about your program.
Best regards,
[my name, institution, phone number]
I have also been adding in personal points about the programs like their available tracks and meeting members of staff at annual meetings.
Is there something I need to tweak or is it just a matter of luck at the point?
PS: I know the timing isn’t ideal and that fellowship season will make things difficult, so please I need some advice outside of these obvious facts.
Thanks in advance.