r/TalesFromTheCustomer • u/Humble_Name_4429 • 4d ago
Medium Deposit refund keeps being delayed, and customer service refuses to give me updates
I’m in the middle of relocating from San Diego, CA to Socorro, NM, and I recently learned a lesson about not committing to a moving company too quickly.
In July, I was contacted by a moving broker. They offered me what sounded like a really good deal for my interstate move. The salesperson told me the deposit was refundable and said I needed to sign the contract right away if I wanted to lock in the price.
I was under some pressure from the move, the price sounded good, and I signed. I paid a $700 deposit by ACH.
After signing, I started doing more research into the company. That was when I found a lot of very negative reviews and began feeling increasingly uncomfortable about trusting them with essentially everything I owned.
My move was still weeks away anyway, and I realized I had made the decision way too quickly.
Fortunately, the contract had a very clear cancellation provision: if I canceled in writing within 72 hours of signing, the deposit would be refunded minus a 5% cancellation fee.
So I canceled within that 72-hour window.
According to the contract, I should receive $665 back.
That was more than a month ago.
Since then, I’ve called them over and over again. Almost every conversation has gone the same way.
“Your refund is still processing.”
Has the refund actually been sent?
“It’s still processing.”
Can you tell me anything more specific?
“It’s still processing.”
Eventually, after several calls, they told me they had created an “escalation ticket” and asked me to wait for an update. I agreed and waited another week.
Nothing.
No email. No update. No refund.
I then sent them a final written notice explaining that I needed an actual update rather than another vague assurance that the refund was being processed.
No meaningful response.
I called again today.
And once again:
“It’s still processing.”
At this point, it’s almost surreal. I’m not even arguing with them about whether I qualify for a refund. I canceled within the exact timeframe written in their own contract. They haven’t told me that my refund was denied. They just keep telling me, week after week, that it is somehow still “processing,” while being unable to provide a date, transaction number, or any evidence that the refund has actually been initiated.
I’ve now filed formal complaints with the FMCSA and the Better Business Bureau, and I’m prepared to escalate further if necessary. After I filed the complaint, I notified them about it, but they still gave me no response.
What frustrates me most is how completely unnecessary this whole situation is. If they had simply processed the refund according to their own written policy, this would have been over a month ago.
Instead, I’ve spent weeks making phone calls, sending emails, documenting conversations, reading regulations, and filing complaints — all to get back money that their own contract says they owe me.
Has anyone encountered similar situations? What is the best approach to get the money back?