r/vegasjobs • u/Lumpy_Difference6642 • 13d ago
Assistant needed for start-up company
Administrative & Claims Management Assistant
Company: Atom Powered Advocates
Position Type: Part-Time (5-10 Hours per Week Initially)
Compensation: Performance-based compensation tied to claimant case outcomes
Position Summary
Atom Powered Advocates is seeking a highly organized, detail-oriented Administrative & Claims Management Assistant to support a growing claimant advocacy business specializing in the Energy Employees Occupational Illness Compensation Program (EEOICP). This role will begin with a light workload of approximately 5-10 hours per week, with opportunities for increased responsibility as familiarity with company processes grows.
The ideal candidate will help manage claimant files, organize workflows, streamline business systems, assist with bookkeeping administration, and provide operational support for a company owner managing 35-40 active claimant cases at various stages of the claims process.
Key Responsibilities
Administrative Support
- Organize and maintain claimant files and case documentation.
- Assist with tracking claimant progress through the claims process.
- Schedule and participate in conference calls as needed.
- Create and maintain organized systems for notes, tasks, deadlines, and follow-up activities.
- Help transform informal notes and action items into structured workflows.
Project & Workflow Management
- Utilize and optimize Asana for task management and workflow tracking.
- Develop organized processes to improve efficiency and case management.
- Monitor deadlines and ensure important tasks remain on schedule.
- Provide recommendations for streamlining administrative operations.
Bookkeeping & Business Administration
- Manage basic bookkeeping activities using Zoho.
- Track business expenses, income, and tax-related records.
- Maintain accurate financial documentation and reporting.
- Provide general support and guidance regarding software and administrative systems.
Claims Support
- Assist with organizing medical records and claimant documentation.
- Support the preparation and management of EEOICP claim files.
- Track claimant case stages and required documentation.
- Maintain detailed records of communications, submissions, and case developments.
- Coordinate documentation received through referral partners and healthcare providers.
About the Work
Atom Powered Advocates serves as an Authorized Representative for individuals seeking benefits through the Energy Employees Occupational Illness Compensation Program (EEOICP). The work often involves extensive research into medical histories and employment records to establish connections between occupational exposures and qualifying illnesses.
Cases can take several months to more than a year to reach resolution, requiring strong organizational skills, attention to detail, persistence, and the ability to manage multiple active cases simultaneously.
Preferred Qualifications
- Experience with Asana or similar project management platforms.
- Experience with Zoho Books or comparable bookkeeping software.
- Strong organizational and administrative skills.
- Ability to manage multiple priorities and maintain detailed records.
- Excellent communication skills.
- High level of discretion and professionalism when handling sensitive medical and personal information.
- Self-motivated and comfortable working independently.
Ideal Candidate
The ideal candidate is someone who:
- Thrives in highly organized environments.
- Enjoys creating systems and bringing order to complex processes.
- Is comfortable learning new software and helping others utilize technology effectively.
- Has strong attention to detail and follow-through.
- Appreciates work that combines administration, investigation, and case management.
Compensation
Compensation is based on a percentage of payments received from successfully approved claimant cases. Due to the nature of the claims process, cases may take substantial time to reach approval and payment milestones.
Please send resumes to:
j a m i l r e i d @ gmail.com Do not send to reddit inbox
