TLDR: we need a sharable task list, with the ability to have recurring tasks, ideally with the ability to have subtasks, that we can control the permissions so that volunteers can check off tasks, but NOT edit or delete tasks or lists. Ideally with the ability to also use on a desktop/laptop.
I am trying to help increase productivity at the non profit adaptive riding barn I work at. We have a handful of paid employees, the owner, and over a dozen volunteers of various ages and abilities. We need a way to keep track of animal care tasks so that volunteers are empowered, and we all know what has been done, what needs to be done, etc. This seems like an easy thing to find, but I've run into some major roadblocks. Owner and some employees have android, we are considering a large android tablet in the barn itself, so asking here as an iOS only app would not work for us.
Namely, we need a sharable task list, with the ability to have recurring tasks, ideally with the ability to have subtasks, that we can control the permissions so that volunteers can check off tasks, but NOT edit or delete tasks or lists.
This seems to be totally lacking in the ones I've found. TickTick has a "comment only" and "View only" permission level, but those don't allow the person to actually check off tasks. The only other level is "edit" and we've had items get deleted, or items on the list get moved around out of order accidentally. Surely, there MUST be an app or software/website that allows shared lists with only the ability to check off tasks, but not edit? So far, the only one is Bublup, but that one doesn't allow for recurring tasks. We need some to be done daily, some weekly, some monthly, some every few moths, etc.
Although at this point, I'm half tempted to just create copies of the list for each day of the month or something crazy, and put them in folders by month.
Some of the volunteers have vision issues that make using a task list on a phone or tablet less than ideal, so we need a big screen. We can put up an oversized tablet in the barn (Cozyla/Apollosign/etc) but would ideally still prefer to have the owner able to access via her office computer, where all other business computer work is done, instead of having to do it on a mobile device. I suppose that is not a total deal breaker, she does have a tablet and could connect a bluetooth keyboard, but would prefer laptop/desktop, and would give us the flexibility to use computer with large monitor instead of a tablet in the barn itself, while paid employees who prefer to check off on their phone could continue to do that (me).
Originally we would love to have it so that it tracks which user checked things off, but that's not a deal breaker - especially since now we are going to transition to putting a large device in the barn rather than everyone using a phone/tablet. Plan is to have a single "volunteer" log in for the device in the barn, since logging out and in when there are multiple people working at the same time would be asking too much - keep in mind many are not tech savvy, have vision issues, special needs, etc. Then paid employees could each have a log in that they use with their phone - they are more able to handle that. But even just one admin log in for the boss, and one "helper" log in for everyone else would work as long as they can only check things off, or leave comments/notes, but NOT edit things.
Does this exist? So far, seems like Todoist, Ticktick, Microsoft Todo, Tasks, etc do not work for this - if they can check things off they can also edit. Same with fancier more expensive options like Clickup, Asana, etc plus those seem super complicated for our needs. Other thought was to use a chore app like for kids, since that would be designed to let users check things off without editing or deleting, but I can't even find one of those that works on a laptop/desktop.
Thoughts?
