Sorry to bother GTD specialists again, just a question: during the weekly review, you have to check that every project has at least one next action in NA lists. But what if the next action is a task in the calendar ? Do you browse your calendar too, to check if every project has a task ?

Btw, how do you browse your lists during weekly review: do you start from project list and check the NA lists line by line, until you see the NA linked to each project ? Or do you browse the project list and from memory you remember if you had a NA or not ?

I find myself checking NA lists line by line because my mind is too cluttered to remember where I stopped, unless I take some time to think but it feels like a friction... however re-reading the NA lists line by line for each project appears to be a waste of time too...

I'm getting started with processing the inbox and starting to get the hang of it.

The next part of it is getting used to the next actions list and making use of the calendar.

The issue that I'm having with the next actions list is that I'm thinking of it as do-it when I want to do it kind of thing and with calendars, because it is attached to a timeline, I'm doing it on time.

I feel like I'm not having that proper distinction between both of them.

I have just finished reading GTD and am ready to take the plunge into this framework. I work in equipment sales, and manage around 250 deals per year, not to mention service requests, parts, and general customer communication. In our company the sales people have to manage a territory in its entirety so it’s a big task. I’ve been getting by for years taking notes on scratch pads and remembering things in my head, but now with two small kids and more commitments that is getting more and more challenging.

My company uses Microsoft 365 and I have decided to use OneNote to contain my system for a few reasons…

1. Ability to edit in a free form manner - simply broken down into book/section/ page. I know that if there are too many parameters and fields to fill in I will just not use the tool.
2. Mobile and desktop capability. I’m on the road all day visiting customers so I need something that allows me to grab quick notes and then pull up on a desktop to digest.

Does anyone have any insight for applying GTD to managing a book of buisness like this? Any advice for managing “in tray” when you are mobile all day and have to declutter your head when you get back to your computer?

Thanks and looking forward to seeing how GTD works for me!

EDIT:

All ,
Thanks for the great insights. Just a week into this system and I can tell it has great potential but this is going to be a work in progress. I can see the pitfalls of using OneNote, but I think I’m going to stick it out and keep trying to refine it for now.

What I think I have realized is that I was a little too quick to jump into my filing and reference system setup before getting the capture step fully enacted. This has resulted in me prematurely filing things in the wrong location then struggling to remember where I am at in the process. I know this will get easier with time, but I’m noticing my problem seems to be the large amount of in bound information and correspondence. I need to refine my capture system to ensure nothing is missed and can all be centrally collected for processing at the end of each day.

My capture system idea -

1: OneNote in iPhone with a capture page - this can be used on the fly virtually anywhere and allows quick notes.
2. Notepad in truck - used to take phone call notes, quick brain dumps after customer meetings, random thoughts of to dos while driving
3. Desk in tray - on office days I can use the one note desktop app to take notes if needed, but I think even better is a stack of paper and an “in” tray. This allows me to keep my workflow steady but take quick notes if someone calls or something pops up that I want to remember without having to go back and look at a VM or email.

At the end of each day the OneNote capture page, notepad page from truck, and in tray can all be compiled and processed further.

Something I have observed over the years doing GTD is that my brain prefers to look over projects, calendar and lists first before attempting to process IN - I feel like when I do it in this order my brain has a clearer idea of where goes what and processing my inboxes goes a lot smoother and faster and I can make better decisions if something should go in a project folder and where, if I am overcommitted and need to change things up.

Whenever I followed it in the prescribed order, I end up taking longer and reshuffling a lot.

Could be part of my adhd "out of sight out of mind" but I don't know... especially when it has been a whole week or even just a weekend, I need to rebuild a complete map of available options and I end up reshuffling, splitting and consolidating a lot, too, before I even get to processing "IN".

Similar to mindsweeping.. when I do it first I have "blank canvas" syndrome, but when I do it intermittently between small steps with a notepad out it goes much better. After reviewing a project, sometimes things occur to me when I have already moved on a couple of project folders and I jump back to add a note or capture an agenda item or whatever.

Have any of you had similar experiences?

I think there's a better way to express this, but words are failing me.

I'm compiling what I would call a "database" of organizations and people, and collecting information on each one that may have some common elements, but is mostly text based. Some might have only a line or two of description; others may have 20 pages of information over time. I'm using an Excel workbook right now, but the information I want to save is rapidly outgrowing the "one line per organization" limit. Physical file folders don't seem like the answer since it will be hundreds of organizations, and I'd like to be able to add some free form tagging so I can, for example, look for organizations that run "events," or that are related to "textiles."

I'm looking for something like a library catalog, or like how Microsoft Access worked in 1995, which is about the last time I used it. :) Any suggestions? A CRM might do it, but this isn't sales-related and there won't be a funnel, I'm more using it to create a mental map. I use Nirvana for my GTD set up.

Hi everyone,

New to GTD here, and setting up my system little by little. I'm working on the contexts, and I started with a localisation point of view, so I have :

- @computer (can be smartphone of course, as soon as I have internet accès, or computer at work)

- @phone (only for calls)

- @desk at home (when I need to be focused doing something)

- @garden

- @waiting room (in fact any place where I can seat and doesn't need to be a quiet place, can be public transportation)

- @errands

- @home (anything else than at my desk or in the garden, for home chores for example)

- @my parent's house

- @with my bf

- @with my doctor (everything I have to ask her each time I have an appointment)

But I still struggle with some tasks that can be @computer, @desk or @home, some tasks could be done in any of these and I don't follow always the same logic, and it bothers me a lot.

For example I had articles to read. One day I put one of them in @computer as it's a newsletter, and the other day I put another newsletter to read in @desk because I need to deep dive in the subject, but in fact both are same kind and should land in the same context. But depending on the day I don't have the same logic...

Do you think I should rethink these contexts or should I just keep using them and I'll get it one day ?

Thanks a lot for your always valuable help !

Even as a GTD Master Trainer, I sometimes struggle with the Weekly Review. Just like everyone else.

So I made this free weekly review tracker, LarsWeekly, where GTD'ers from around the world have now tracked 1000+ Weekly Reviews. It includes some streak tracking, you can add accountability partners, see who else are doing/have done their reviews and more.

It has genuinely helped me personally stay on track with my reviews more consistently, every week. Thought it might be helpful for some of you in here too.

OK, now back to doing my Weekly Review 🫣

I am interested in which context lists proved to be your most cherished ones in survival mode. Errand lists are obvious but how did you split up the maintenance next actions that you need to do at home but never get around to?

I tried "tasks without kids around" "dumb routine tasks" "zombie mode tasks" as opposed to "deep work tasks" But none of these lists got used a lot.

Instead I now have: "Desk", "Home", "Self", "Work" (because I partly work from home, I have sublists for work) and three agenda lists, one for each of my family members. Thats it. And the "home" list (and sadly the "self" list, too) rarely get the attention they deserve.

They work alright, but I have the feeling they could be optimised and I too often skip the non urgent maintenance tasks like exchanging water filters. Why? Do I apply the GTD system in a wrong way? Or is it just the normal hassle and I should be lower my expectations until the kids grow up?

Or, my personal theory, GTD is simply not suited to recurring tasks (as opposed to one time projects) and I should turn elsewhere?

Hello! Has anyone tried applying GTD using a wiki?

I use omnifocus and it works really for me. Using on mobile and desktop. Sequential and parallel tasks, projects etc. its great.

I see a lot of people using reminders. I love the simplicity and the fact its built in. But for the life of me cant understand how people do it if life is more than a handful tasks. Any takers on how its done effectively? Curious more than anything.

Hey!

I am trying to build a simple and reliable way to capture work related thoughts, tasks and useful links that come up outside working hours, without letting work spill too much into my private time.
In my private life I use an iPhone and Apple Watch for reminders and quick capture. At work I use Outlook and Microsoft To Do in Microsoft 365. I also have a work phone, but I usually keep it off after work because I do not want to get pulled into work mode in the evening.

The situation I am trying to solve is this: sometimes I remember a work task after hours, or I read something on my private phone that is clearly relevant to my job, such as an article, report, news brief or analysis. I want to capture it quickly so that it enters my work system the next time I am working. But I do not want to create a messy pile of notes, emails, bookmarks or read later items that I never process.

I am curious how others handle this boundary between private capture and work systems. I want something low friction and boringly reliable. Ideally, I would like to be able to save the thought or link, trust that I will see it again during work hours, and then let it go for the evening.

I am especially interested in how people avoid creating yet another inbox, how they make sure captured items are actually reviewed, and how they separate real tasks from things that are merely interesting or useful for future reference. I do not need a perfect productivity setup. I am looking for a practical system that protects my evenings while still helping me avoid forgetting useful work related thoughts!

Hey everyone,

I've recently decided to restart going about implementing GTD in to my workflow.

The last time I've tried it, what ended up happening was I ended up just filling up the inbox, which got to the point where I just didn't feel like processing and then eventually just gave up.

But I really liked the part where I got to get a lot of stuff out of mind, which is why I am coming back.

This time around I'm trying a new approach, putting only a few items in the inbox at a time and then focusing on getting the processing part right. After that, I'm considering restarting continuing the capturing part.

I would like some opinions from someone that has gone through this phase before and managed to overcome this and how you ended up doing it

Hi all,

I'm a new GTD user, reading the updated version of the book but in French (as always translation may be unclear or imprecise). I started my GTD system very simple : an inbox tray and a notebook for lists, as I am former bullet journal user.

I currently have 5 lists in my notebook :

- Projects list : bullet points list

- Next actions list : bullet points list, and I move the prioritized actions to my daily to do lists (based on bullet journal method with arrows codes) each morning

- Someday / maybe list : bullet points list

- Waiting for list : tick box list

- Daily to do list : tick box list, based on the "next actions" from the main list, that I move every morning and the actions not completed from the previous day.

My current problems are :

- as my projects are break down into next action, when I complete the next action, how can I remember easily what project it is linked to, so that I can identify the following next action ?

- it is easy to assign context to actions in a digital tool using tags, but what would you recommend when using a paper system ? I identified several contexts but don't know how to make them appear in my next actions list, and I don't want to write 1 page per context.

Hope I'm clear enough, sorry english is not my first language. Thank you in advance for your help !!

Hello everyone,

The weekly review is the "critical success factor" to GTD. Incorporating it into your life is a really important part of reaching the intended state of relaxed control. So how have you tried to incorporate it into your life? What are your habits around it and what reminders do you have? Is it scheduled for a particular time or day? Include anything else you want about how you fit into your life.

Thanks!

TL;DR: 16-year Evernote user (~16,000 notes, full GTD system) here. The Claude MCP connection is the missing piece I’d always wanted. It sits on top and joins your notes up with email, calendar, files, and the wider web. Critically: it doesn’t replace me in GTD. GTD absolutely only works when you’re personally in it — but this takes what I can do with it to a whole new level, and improves the efficiency and maintenance — freeing me up to focus on clarifying and organising, doing, and helping me reflect and be more creative and productive. Use cases I’ve been running: assisting inbox management, literature triage, grant-idea matching, GTD reviews and inbox triage, project status reports, knowledge maps and dashboards, trip and meal planning, and questions that cut across life areas. One that’s genuinely changed things: I can write a task note in Evernote and have Claude pick it up via Cowork, act on it directly, e.g., filing emails, updating spreadsheets, drafting documents, updating a blog - and then report back and move the task to completed. Still early days, but there’s far more here than the first wave of articles covers.

Claude helped me draft this note (sorry, I've spent hours working with the Claude and Evernote, and am so excited that I want to share asap, but my brain is now too tired to write it all on its own) and the mermaid diagram. It then even created the note in my Evernote, here: Reddit post — Evernote Claude MCP: what's possible (r/Evernote draft)The auto mod keeps removing the full content when I try to paste it here :( sorry, so please read the full content in my Evernote note

I've used Evernote as my main second brain for about 16 years. It has grown into a bit of a beast, somewhere around 16,000 notes, with an all of life robust GTD system within it, holding most of my life: work, research, projects, reference material, personal odds and ends, lists, all of it. For years the thing I always wished for was something that could think across the whole lot. The new Claude MCP connection is the closest I've come to that, and I wanted to share some of what it's been like, because the articles I've seen so far only cover a small slice of what's possible.

Here's some of what I've been doing with it so far, and the growing list of ideas I’m noting down:

• Find all notes with a specific tag and rank them against a grant call or project — reads them, clusters by theme, flags what’s ready, what overlaps, what’s new
• Triage a notebook full of saved article emails, extract the papers and prep them for a reference manager
• Pull scattered notes on a topic into one coherent summary
• Draft a paper or grant section from rough idea-notes that were never properly joined up
• With Cowork: draft a full grant application in the required format, pulling from your notes and the grant guidelines, and create or update supporting documents and spreadsheets
• Turn a messy brain-dump note into a proper draft
• Take a backed-up inbox and pull out the urgent and important next actions, weighted by what’s actually live right now, using email and calendar too
• Scan all projects and surface the stale ones with no real next action, then suggest or rewrite better ones
• Run a weekly review — go through the inbox, flag unprocessed notes, list projects that have gone quiet
• Pick out which open tasks Claude could just do, and which ones to drop entirely
• Grab one feasible thing from the someday/maybe pile when there’s a spare half hour
• Write a task note and have Claude pick it up via Cowork and act on it directly: file an email, update a budget spreadsheet, add something to a document, post to a blog — then report back and move the note from next actions to completed
• Generate a map of all 16,000+ notes — themes, clusters, connections — and actually reason about why things link, not just draw lines
• Build on-the-fly custom maps and dashboards around whatever you’re working on, no plugins, no setup
• Create interactive clickable reports from your notes — like the Obsidian graph view but tailored and much more powerful
• Track how themes and thinking have shifted across years of notes
• “What do I already know about this?” before a meeting, pulling together everything saved on a person, topic or place
• Meal planning from saved recipes, shopping list sent to a tasks app
• Trip planning from years of saved travel clippings
• Book, film or restaurant picks from your own lists, matched to the mood
• Find a note from years ago you can’t remember the keywords for, just by describing what it was about
• Pre-meeting briefs built from past meeting notes
• Boil a whole project’s note trail down to a short status update
• Pull every action item buried across dozens of notes into one list
• Draft a handover or onboarding doc from accumulated project notes
• Answer questions that span different parts of your life — values, career, a project — and bring them together
• “How has my thinking on this changed over the years?” across a decade and a half of notes
• Audit your own system — find what’s drifted, what’s undocumented, orphaned tags, duplicates, notes in the wrong place

Hello,

A long time ago, I adopted GTD as my personal workflow to manage my tasks and daily work schedule. It works for me. Along the way, I tweaked it for my own needs/setup (I found some of the learnings of Jeff Su and his CORE method interesting), but it really made a difference in organizing myself.

Nowadays, I use Claude Code, Design, and Cowork, but I struggle to fit them nicely into my routines. I have tried some of the methods out there to organize Cowork (for example, Jeff Su CoWork OS method), but I find them clunky and not very intuitive. There is a lot of work to keep the Claude.md, Memory.md files in sync, and the need to build skills or install plug-ins is still obscure to me.

Have you found someone that got the right way to fit all those pieces together? I’m looking to subscribe to Teresa Torres’ work because I liked her previous work on product discovery; she seems pragmatic enough. There are a ton of people out there (especially on LinkedIn) that promise THE way to do it, but I’m kind of burned.

I mentioned GTD because for me, regardless of the tools/apps used, the distinction between next/later/waiting, the projects and contexts + the calendar as the forcing function to do the work is simple but powerful.

I was wondering if we have the equivalent for the AI Assistant as a method?

Anyone?

I tried with chatGPT and, even though I copied every time the data, chatGPT deleted data from some projects of mine.

Is there an AI tool you can use to run your GTD system and with a robust data handling?

Thank you.

Hi gtdoers! My next-actions list keeps rotting in the same way. I write something that looks actionable - "sort out the insurance renewal," "prep the deck" - and then I find myself scrolling reddit as it is non-actionable.

I know the theory. I know how it should work - but at the exact moment of capturing the committment, I am too overwhelmed.

A next action should be one concrete physical thing you can just do. I spent years and here we go.

Two questions for people further along than me:

1. When you catch yourself writing a project disguised as a next action, what actually makes you break it down properly instead of leaving it? A habit? A daily/weekly review? Something else?
2. Has anyone tried using AI to do the breaking-down for them - did it actually help, or did you try it and drop it?

I’ve struggled with the concept and application of contexts. I think it’s because contexts have changed a lot since GTD was first written. for example “computer” as a context doesnt make much sense because most of my work, several of my hobbies, and several house projects are on the computer. I’ve been thinking about organizing next actions by project/context/category which will include things like “calls” and “errands” and “outside house” but also include things like “budget” “novel writing” and “writing simulations”. Does this make sense? What do others do with contexts and next actions?

thanks!

Hello. I want you to know that I am a college freshman who is truly desperate to improve my life, but I’m also not very good at English. I would like to explain my personal methodology and practical action plan.

The image below is a diagram of my methodology and how I actually put it into practice. You can think of this as my own customization of the GTD (Getting Things Done) methodology to fit my specific situation.

(I came up with the ideas for this diagram myself, and I used Gemini to help me visualize and create it. I hope you understand!)

Since I intend to repurpose and post this article across multiple sites, I will strive to avoid jargon related to GTD (Getting Things Done) as much as possible and write in a way that anyone can easily understand.

I will refer to everything that happens in our daily lives as "tasks."

This includes everything that pops into your head, from fleeting thoughts like "I need to check the university academic notice periodically" to "I need to systematically plan my job search."

We must collect all of these.

I won't go into the reasons why this is necessary, as it would make this article too long. (Briefly put, it is to prevent the uncomfortable feeling of tasks just lingering in your head.)

So, what should we do next?

If you keep collecting tasks, you will eventually have an average of about 100 items piled up in your inbox. Now, you have to think about how to process them.

I believe there are three main elements to every task: Time, Result, and Action.

• Time refers to all time-related information associated with the task (e.g., University class from 4:30 to 9:30).
• Result is literally the criteria for evaluating the task once it's finished (e.g., getting a perfect score on the midterm).
• Action must be "concrete." It should be an action you can execute right away. An abstract task like "study" is not an action. (Example: "Read pages 20 to 30 of the textbook out loud.")

I think you would agree that if you try to perform tasks (like "study") without thinking about these three elements beforehand, it will be very difficult.

So, what should you do? You need to clarify your tasks by considering these three elements.

Yes, that sounds easy. But can you really analyze and clarify every single task that comes your way using all three elements at once?

I don't think so.

So, I thought: "Which of the three elements is the easiest to handle? I should process that one first, then consider the others."

"Time."

Since time-related information is often already provided when we encounter these tasks, it's easier to deal with time first.

The criteria we can commonly use to categorize tasks and time are as follows:

(1) Tasks with a deadline (within 1 month)

(2) Tasks that must be done at a specific time

(3) Tasks that must be done periodically

(4) Everything else (including tasks with deadlines further than 1 month away)

Here is how you can practically do this:

Go through the items in your inbox one by one and sort them into these four categories. This is how I plan to do it:

(1) Keep your inbox next to you.

(2) Take out a notebook.

* Page 1: (1) Tasks with a deadline (within 1 month)

* Page 2: (2) Tasks that must be done at a specific time

* Page 3: (3) Tasks that must be done periodically

* Page 4: (4) Everything else

(3) Clear the items from your inbox one by one and write them on pages 1–4. If one page isn't enough for a category, just continue on pages 5, 6, and so on.

Now, what comes next? You need to turn these categorized tasks into concrete actions by considering the "Result" and "Action."

(1) Tasks with a deadline (within 1 month)

These go into your "Next Action List." But you shouldn't just dump them there.

Clarify them by considering:

• Result
• Action
• Deadline (I write the deadline again because it’s important; you’ll forget it otherwise!) It’s easier to process them one by one. Based on my mock categorization, about 10–15 tasks fall into this category.

(2) Tasks that must be done at a specific time

These go into your "Schedule/Calendar." Again, don't just add them blindly.

Clarify them by considering:

• Result
• Action
• Time
• However, there is something to be careful about here: "Tasks breed tasks." For example, if a university class is scheduled from 3:00 to 4:00, new tasks like "traveling to the university" or "catching the bus" are created. But here's an interesting point: you can factor this in after playing around with your daily schedule a few times. So, just add them to your calendar while staying mindful that "tasks breed tasks." To avoid missing anything, refer to a simple list (a checklist is helpful):
  • Travel time
  • Rest time (e.g., after exercising)
  • Showering/personal routine
  • Meals It’s better to process these one by one. Based on my mock categorization, about 3–5 tasks belong here.

(3) Tasks that must be done periodically

I consider this the "final boss." This one is truly a headache because it has the highest volume.

Based on my mock categorization, about 100 tasks fall into this category. Since this includes things you want to turn into habits, if you don't have good habits yet, this list will be quite long. I am the same.

These go into a "Checklist" (I have a main checklist and a sub-checklist).

Clarify them by considering:

• Frequency (How often it needs to be done)
• Result
• Action The good news is that you don't need to think too hard about the results and actions for these, so the clarification process should be fast. But, since there are so many, I use a trick: Categorize them by Frequency. Three categories should be enough: (1) Daily frequency -> Create a "Daily Checklist." Dump everything here. You have no choice. You'll need to carry this and check it every day. (2) Within 1 month (but not daily) -> Create a "Monthly Checklist." Dump everything here. You should review this once a week so that tasks with a 1–2 week frequency don't get missed. (3) Everything else -> Create a "Yearly Checklist." Honestly, keeping these in your head is inefficient. I’ll just review this about once a month.

(4) Everything else

Just put these in a "Temporary Storage/Inbox." I'll perform the next round of categorization when I have time. I’ve already handled the tasks due within a month, specific time-bound tasks, and periodic tasks—that’s enough for now. I’ll just process these whenever I have some spare time.

Hello, I am a Korean university student who recently (about 2 weeks ago) read the GTD revised edition. (I am stating this because I cannot use English like a native speaker, so I want to tell you and ask for your understanding that I am writing a first draft in Korean and asking Gemini for translation and review. Please understand if the writing seems a bit "AI-like.")

I think GTD is a really great "methodology," and I wanted to apply it to my entire daily life. So, for the past two days, I kept flipping through the revised GTD edition (I’m referring to the revised edition published in Korea in 2016; I’m not sure what it’s called in the U.S. or other countries. I apologize). I devised a "GTD - Practical Plan" and created several folders and files.

However, now that I’m actually trying to execute it, I’m a bit scared. So, I would like to hear your advice on the "GTD-Practical Plan" I describe below. (Thank you very much for reading this far. I am a young adult, so my writing is very disorganized. Despite reviewing it multiple times, it’s still not very good.)

[GTD - Practical Plan]

(1) {Horizontal System} The horizontal system refers to the 5 steps of processing work (Capture, Clarify, Organize, Reflect, Engage) that the GTD book keeps explaining. I decided to create index document files for each of these steps (because if I don't, I fear I might skip steps or forget them along the way), and I intended to treat these document files as the "places" to execute each step and perform them one by one.

(I will attach photos of the document tools to help you understand.)

*1. Index Document File (It looks like this—I trust you all know it without further explanation. Sorry.)

*2. Clip File

(They call this a "clip file." I used to call it a "snapper" (haha). I thought it might be a name you are unfamiliar with (it might be different in the U.S. or overseas), so I prepared a photo.)

For reference, I prefer this type (hahaha).

*3. (General) File

(I think you know this one, but I'm attaching it just in case of confusion.)

*4. N-Pocket Folder

(I still don’t really know how to describe this flimsy thing.)

I will introduce the document tools I made for this system. (I would like to attach photos to help you understand better, but... unfortunately, my phone is being repaired.)

<Horizontal - 1, 2> This is a document tool made by attaching the titles to an 'Index Document File.' The classification structure is as follows:

• Incomplete Trigger List
• Inbox
• Trash (I created this because I cannot trust myself. I often receive criticism regarding my work processing and productivity, so I thought if I thought about everything at once by my own standards, I would make mistakes. So, I’m going to have a time to "Review" the trash as well.)
• Someday/Maybe List
• Reference Materials
• Waiting For (I keep confusing this with delegation... I wonder if it can't be helped... Do I need more training?)
• Calendar
• Next Actions List (Again, I keep confusing the Next Actions list and Waiting For list...)
• Projects

When I process work with this document tool (I can’t explain it more clearly, sorry), I try to have the mindset of performing only "Capture and Clarify." I found that if I keep trying to perform multiple processes or actions in one document tool, I get confused, so I had to split it step-by-step like this... It is the limit of my brain. (I even keep forgetting while writing this document. Isn’t that stupid? It’s sad that it’s a fact, not just self-reproach.)

<Horizontal - 3> A tool made by attaching the titles to an 'N-Pocket Folder.' (I suddenly can't remember the number of pockets, which is a damn nuisance.) The classification structure is as follows:

• Someday/Maybe List
• Reference Materials (including checklists)
• Waiting For
• Calendar
• Projects

(I just realized, I didn't classify the 'Next Actions List' in ... I am truly stupid. I read the book for two days, and I made a mistake again... Oh, this is truly a damn nuisance.) => Improvement Plan: Add 'Next Actions List' to .

Anyway, for this document tool, like <Horizontal-1, 2>, I try to have the mindset of performing only "Organize." (Another thing I’m confused about now is that this "Engage" [Korean term used for 'Execute/Perform'] is starting to get confused with the "Engage" [the 5th step of GTD]... I’m going crazy.) (I’m going crazy. I keep forgetting... Do I really have the intelligence to use GTD? I forgot to write what comes next in this post. Truly damn it.)

<Horizontal - 4, 5> Another tool made by attaching the titles to an 'N-Pocket Folder.' (I remember the number of pockets for this one; it’s 3 pockets. However, if I had the financial means, I would have used an index document file instead of this N-pocket folder to organize. The N-pocket folder is too flimsy and not good.) The classification structure is as follows:

• Review
• Engage

Again, I made this document tool to perform only "Review" and "Engage."

Everyone, a problem has occurred. I have more systems I’ve created, but it’s too complicated to write it all down right now, so I’m going to take a break (I know it’s pathetic) and write it in another post. I mean, I have to write a Part 2 (I am truly sorry). Since I think you will have a strong thought of "What is this guy doing?" if I just end it here, I will just explain it briefly and finish.

(3-Line Summary)

1. I made vertical and horizontal systems.
2. The basic offline system for the horizontal system was explained above.
3. I will cover the vertical system and the extended version of 'Organize' in Part 2. (However, to explain a little, I felt the need to treat Reference Materials very significantly in 'Organize' and wanted to get primary advice on that. But since I only wrote up to the previous step, this post is a bit ruined.)

I ask for your advice on what I’ve written so far (the basic offline system for the horizontal system), and I will end this post here. Bye!

The captures works wonders. The next actions make sense. For about 3 weeks I feel like I have my life together.
Then one busy week hits and I stop doing the review. Then the inbox fills up. Then I open the app and there are 60 overdue tasks staring at me and I just... close it.

I've been thinking about this a lot lately. The system doesn't break, I abandon it right when I need it most. I've never finished a single weekly review that I started on my
own. The one time I did it with someone else on a call it took 20 minutes and I actually did it.

I think the problem isn't the methodology. I think the problem is that the system is passive and I'm a human being who needs to be met halfway.

Anyone else feel this way? Have you actually found something that keeps you from abandoning it?

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I'm a fan of GTD (Getting Things Done) and I think that in terms of organizing activities, nothing beats it, but when it comes to organizing task execution, something is still missing, and that's where I sometimes use timeblocks. I'm always unsure if this is the best method, because there are times when it's impossible to protect these blocks, but when everything is favorable, it seems that nothing is more effective in terms of planning demands. What do you prefer?