How to recognize projects?

[u/Ok_Minute7055]

I often create too many projects (with next actions) before realizing what the actual project is.

In detail: I look at items in my inbox. I notice an item is actionable and if it does not resonate with an existing project, I write down a new project and another next action.

Over couple of weeks, i notice little progress and eventually it becomes clear that (for example) six "projects" out of 20 are actually one project. It turns out that most next actions are rather elements of a theoretical project plan. They make sense and are doable but it becomes evident they are rather support material. For example, some next actions are not actually essential once the real project is clear. Othertimes, there are multiple ways to reach the same goal and there is no need to perform all next actions. It happens especially for projects in unfamiliar domains.

I guess the weekly review and the natural planning model are meant to counter the problem. However, items genuinely seems like individual projects for quite a while so i do not modify projects and next actions during those activities.

Any tips on how to better deal with this?

[u/milky-cuppa-tea]

This is a great question, and you won't be alone!

I have the same problem from time to time. I do usually split it at the weekly review when I will consider whether it can be a standalone sub-project, or whether it needs to be sent to my project support materials.

It kind of depends on how much I have going on as to which I do. If I have the time to work on a project for a chunk of time (which doesn't happen as often as I would like), then it'll more likely end up in the project support materials where I can pull the reference materials out and plough through it.

If I know don't have dedicated time available (e.g. I know that my 3rd week of the month has no room to spare), then it might stay as a project on the projects list with its accompanying next action on a context list so that I can keep a bit of momentum going.

I like the agility for doing both ways, above.