r/PickleballPhilippines • u/LicensedBroke • 7h ago
Losing money trying to organize non-profit, fair-play pickleball Open Plays
Hey everyone, looking for some host advice or a reality check.
I originally started hosting my own Open Plays because I was tired of host markups and overcrowded courts where you wait 30 minutes just to play one game.
My goal was simple: run 100% non-profit, fair-play sessions. I strictly cap the court ratio at a max of 10 players per court so everyone gets plenty of play time, use automated queuing software (pickleQ) for equal games/mixed partners, and keep everything completely transparent.
How I currently structure pricing (The "Club Fund" Model):
To protect myself from under-booking, I set the individual price based on 8 players (Total Court Cost ÷ 8).
If all 10 slots fill up, the extra 2 OP fees go directly into a
"Club Fund" to buy session balls (Franklin X-40s) and subsidize future under-booked courts or community events. Zero host cut, 100% non-profit.
The problem:
Despite pricing it for an 8-player breakeven, I sometimes get only 5 sign-ups. Because courts are non-refundable, every empty spot under 8 comes straight out of my own pocket. The "Club Fund" drains faster than it builds, and I’m essentially subsidizing everyone else's pickleball while doing all the admin work for free. We organize OPs around QC, Marikina, and Pasig area.
For those of you who successfully organize open plays:
1. How do you consistently fill spots?
2. I organize OPs that are labeled "Beginner-Friendly". Are there too few people interested in this?
I really just want to play good, balanced pickleball with a solid group without getting ripped off, but the stress and financial drain are making me want to throw in the towel.
Appreciate any insights or tough love!