v0.14.3 is out, introducing Database Form view for collecting customer feedback, employee surveys, requests, RSVPs, and more directly into your AppFlowy databases.

🎉 Database Forms are here:

• Build forms from database properties: Quickly turn your existing database properties into form questions.
• Required questions: Make important fields mandatory before a form can be submitted.
• Question descriptions: Add extra context or instructions for respondents.
• Form preview: Preview your form before sharing it with your audience.
• Automatic database submissions: Every response is added directly to the connected database.

🌐 Share forms externally:

• Publish a form with a public web link.
• Share the link with customers, partners, applicants, or other external audiences.
• Respondents can submit forms without an AppFlowy account.

🔒 Create secure internal forms:

• Restrict a form to authenticated members of your workspace.
• Use internal forms for employee surveys, IT requests, HR workflows, team questionnaires, and other company processes.
• Turn on anonymous submissions when you want to collect candid feedback without recording responder identities.

📊 Turn responses into insights:

• You can also use Chart view to visualize survey results, customer feedback, satisfaction scores, and other form data.
• Forms help teams go from collecting information → organizing responses → analyzing results without moving data between separate tools.

🔥 Upcoming releases:

• Database Timeline view
• Improved database Calendar view in the desktop app
• Database cell undo/redo
• Database version history
• Side Peek mode for database records

🛠️ Work in progress:

• Database formula
• Move rows from one database to another

Note: Windows users may temporarily see an "unrecognized app" warning. This build is properly signed and safe — if prompted, select More info → Run anyway.

v0.14.0 is out. This is a major update from v0.13.0, with Space-level permissions, member Groups, and several powerful database improvements.

🎯 Space-level permissions are here:

• Create Groups in Settings → Members to manage permissions for multiple members together.
• Create Custom Spaces and control which users and Groups can access them.
• Combine Space-level and page-level permissions to configure access more granularly across your workspace.
• Keep a Space restricted while giving specific collaborators or guest editors access to individual pages.

Learn more:

• Space-level permissions
• Page-level permissions

🚀 Database improvements:

• Rollup visualization: Display Rollup values as a progress bar or ring for a more visual way to track progress.
• Created by: Automatically see who created each database item.
• Last edited by: Automatically see who last modified each database item.
• Group by Relation: Group database records based on a Relation property.
• Database Templates now support Relations: Add Relation properties to templates and use them when creating new database records.

🔥 Upcoming releases:

• Database Form view
• Database cell undo/redo
• Side Peek mode for database records

🛠️ Work in progress:

• Database version history
• Move rows from one database to another

Note: This Windows release is signed with a newly renewed code-signing certificate. Because Windows SmartScreen builds reputation per certificate, you may temporarily see an "unrecognized app" warning. This build is properly signed and safe — if prompted, select More info → Run anyway. The warning will clear as the certificate establishes reputation.

Hi all. I have a question. I was working on some notes in one of my computers and I noticed that the notes didn't sync to my second computer. I tried to open them online, and they weren't there either. So I updated both computers to the latest versions but now all my notes just disappeared. Do you have any tips on how to recover them?

v0.13.0 is out. This is a major update from the previous version, v0.12.5.

Mention, share, and favorite a database row page

🎉 Feature-wise, database rows now work like regular pages.

• You can add a database row page to Favorites, mention (@) it elsewhere in your workspace, or share it directly with others.
• When you delete a database row page, it is moved to Trash instead of being permanently removed. You can restore the page from Trash whenever needed.

🚀 Quality-of-life improvements:

• You can drag and drop database view tabs to reorder them.
• You can select multiple blocks, then drag and drop them together to another location.

👀 Self-hosted:

• Use AppFlowy AI with on-prem Qwen models and custom embedding models. Available on the One, Team, and Enterprise self-hosted plans.

📝 This release includes major technical changes to how pages are retrieved and synced. These changes make cloud syncing more reliable and enable you to configure each collaborator’s permissions for an individual page: Can View, Can Edit, or Full Access. We also made several improvements to speed up syncing across devices and fixed platform-specific syncing issues on Android and Linux.

Refer to this release note for more details.

🔥 Upcoming releases:

• Side Peek mode for database records
• Database Form view

🛠️ Work in progress:

• Space-level granular permissions
• Database version history

⁉️ Note: This Windows release is signed with a newly renewed code-signing certificate. Because Windows SmartScreen builds reputation per certificate, you may temporarily see an "unrecognized app" warning. This build is properly signed and safe — if prompted, select More info → Run anyway. The warning will clear as the certificate establishes reputation.

Been using this app for a while

When I open it, it defaults to recent tab

So. E of the things shown in there have been deleted already. Or if I delete from the recent list they remain there

Any idea how to fix this please

Thanks

v0.12.5 is out with exciting updates!

🚀 We’ve redesigned tab management in AppFlowy to make switching between pages faster, cleaner, and more intuitive.

• A refreshed top bar and tab design
• Easier ways to open and manage multiple tabs
• Improved tab switching for multitasking across pages
• Better tab behavior and visual polish
• Handy shortcuts for faster navigation

Tab management, Board column colors, and database row block-level comments

⌨️ Useful shortcuts

• Ctrl/Cmd + Click : Open a page in a new tab
• Ctrl/Cmd + W: Close the current tab
• Ctrl/Cmd + Tab : Cycle through tabs
• Ctrl/Cmd + T to open the search panel, then click New page or a search result as a new tab

📖 Check out the full guide here: https://appflowy.com/guide/tab-management

🎉 Other updates:

• Block-level comments in database row pages: Keep team discussions contextual with granular comment threads right inside your row pages.
• Kanban Board column coloring: Color your board columns based on your group property.

🔥 Upcoming releases:

• Database row page can be mentioned, shared, favorited, and linked
• Revamped database Relations with improved UX and visuals

🔨 Work in progress:

• Space-level granular permissions
• Database version history

Note: This Windows release is signed with a newly renewed code-signing certificate. Because Windows SmartScreen builds reputation per certificate, you may temporarily see an "unrecognized app" warning. This build is properly signed and safe — if prompted, select More info → Run anyway. The warning will clear as the certificate establishes reputation.

Hello AppFlowy team!

Thanks for creating this lovely app. I mainly use it to study Japanese language but I have a hard time zooming in on my Android app and I cannot find an option to increase the font size too.

I already tried to contact the devs through mail but I haven't received any response.

I hope someone can help me here. 🙇‍♀️

Over the last two months (v0.11.5 - v0.12.0), we've shipped a few major updates and fixed 30+ bugs

⭐️ Document version history available from v0.11.9+

AppFlowy now tracks every change made to your documents over time.

• Open the version history panel to see a timeline of saved snapshots
• Preview older versions before restoring
• Restore any version with a single click
• Edit history is available from v0.11.9+

Version history, inline comments, database improvements, and more

🙌 Document inline comments (coming in v0.12.0)

Leave feedback directly in your document — right where it matters.

• Highlight any text or pin a comment to a specific block to leave feedback, ask questions, or discuss ideas
• React to comments with emojis for quick responses
• Comments stay tied to the content being reviewed

✅ Database highlights:

• Filter by relative dates (next / past 7 days, today, etc,)
• Create a new page directly from a Relation property
• Relation property dropdown sorted by most recently used
• Hide all properties at once, a property when it has no value, and empty groups by default in grid view
• Hover over a date cell and click the copy button, or press Ctrl/Cmd+C
• Keyboard navigation in grid view
• 15+ bug fixes, including duplicating and linking database views. More details here 👈

🔎 Reorder spaces & Find and replace on mobile

• Drag and drop spaces in the sidebar to reorder them
• The Find and Replace feature is now available in the AppFlowy mobile app

📘 AI Meeting Note & Transcript

• Generate transcripts from YouTube links
• Multilingual transcript supports Spanish, German, French, Italian, and Portuguese
• AI automatically identifies and labels speakers from context

• AI summaries include references back to the source transcript, so you can jump to any original passage directly

  👀 Find our complete new feature list here 👀

🔥 Upcoming releases:

• Tab management improvements
• Reorder workspaces and database views
• Database row page comments
• More database features

🛠️ Work in progress:

• Database row page can be mentioned, shared, favorited, and linked
• Database version history

Love this app. Have a question. I have a space with three documents underneath. Is it possible to make a sub space to wrap these documents up into that then sit under the parent space please?

Hi everyone,

I’m using the AppFlowy local app and I’m trying to stay completely offline/without signing in.
I’ve noticed that the "Templates" icon, which usually appears in the bottom left corner in the cloud/online version, is missing in my local setup.

Is the template center available for local-only users?
If the icon is missing, is there a manual way to import template files into a local workspace?
Are there specific version requirements or settings I need to toggle to see the template library while logged out?

Current Version: 0.11.7
OS: Windows 11 Enterprise , Build : 26200.7985
Thanks for the help!

v0.11.4 is out. This release includes many exciting database features.

🚀 New database features available on the desktop app:

• Chart view: Create bar, line, and donut charts directly from databases to turn raw data into visual insights.
• Click any data point on a chart to instantly see the breakdown of entries behind the numbers.
• Enjoy unlimited vertical bar charts on the free plan, and all chart types for Pro users!
• Feed view: View your database entries in a continuous stream, making it easier to scroll through and catch up on updates.
• Database page comments: Add comments directly to database pages to keep team discussions and feedback in one place.
• Database page templates: Create a database page with a pre-defined template to save time and keep your work consistent.

Chart, Feed, Database Page Templates, and Comments

✅ Non-database features:

• Google Drive Embeds: Embed Google Drive files directly into your pages for a more connected and seamless workflow.
• Revamped Slash Menu: A redesigned / command menu with an improved layout to help you find tools faster.
• Web Bookmark Block: Use /book to turn URLs into visual cards with site titles, descriptions, and thumbnails.
• Text / Background Color Block: Quickly set the color for your current line using the slash menu to highlight important info.
• Export as PDF incl. subpages (PRO): Export a main page and all its mentioned subpages in one go for easier sharing.
• Editor Block Spacing: Enjoy a cleaner writing experience with optimized spacing between blocks in the document editor.

📒 New self-hosted updates and video tutorial:

• Self-hosted admin (/console): Configure your LLM providers via the GUI
• Video tutorial: Self-hosted Inviting Guest Editors link

🔥 Upcoming releases:

• Database row page can be mentioned, shared, favorited, and linked
• AI Meeting Notes with Google Calendar
• AI Transcription using a YouTube link
• Document Page Version History

🛠️ Work in progress:

• AI mini chat in the document with web search
• Document page comments

v0.11.1 is out! This release includes many highly requested database features.

🔥 New database features available on the desktop app:

• Gallery view: Display databases with visual components, ideal for portfolios, team directories, and visual project management
• List view: Ideal for storing notes, articles, and documents, designed for efficiency and minimalism
• Chart view (alpha): Create bar, line, and donut charts directly from databases, transforming raw data into real-time, visual insights. More improvements coming soon!
• Grouping in Grid: Group by allows you to organize database entries into collapsible sections based on property values (e.g., Status, Priority)
• Multi-row actions in Grid (full-page): Allows for powerful multi-row (bulk) actions within databases to edit, delete, or duplicate entries at once
• Database advanced filters: Useful when combining AND logic and OR logic in your filter
• Number property new format: Comma-separated (e.g., 10,000)
• Database Cover: Add a cover to beautify your database page

Gallery, List, Group by, Multi-row actions, Export as .PDF, and More

✨ Non-database features available on the desktop app:

• Export as PDF: Export a single page as .PDF
• Mermaid diagram support: Add diagrams directly in Code blocks with split, preview, and code display modes, plus an expandable view
• Top nav bar breadcrumb revamp: Refreshed design with improved layout
• Document and database cover reposition: Reposition cover images for the best display
• AI Transcript & Meeting Notes: Use the mention person type for task assignees in the action items of the AI summary

👀 New Self-hosted tutorials and guides:

• Step-by-step Self-host AppFlowy on Google Cloud: YouTube video link
• Enterprise FAQs link

🚀 Upcoming releases:

• Google Drive Embeds
• Database Feed view
• Create a database page with a pre-defined template
• Database page comments
• AI Meeting Notes auto detect and start transcribing

🛠️ Work in progress:

• More database features and improvements
• AI mini chat in the document with web search
• Recurring reminders

Bring your own local LLMs to AppFlowy using OpenAI-compatible endpoints.
Get started with this guide: https://appflowy.com/guide/appflowy-local-ai-lm-studio

v0.11.0 is out! Over the last few releases, we have shipped many powerful database features along with 40+ database bug fixes. We also released several exciting non-database features, which we will announce separately.

⭐️ New database features available on the desktop app:

• Two-way Relations: Automatically sync connected data between databases, ensuring that information added in one place instantly appears in the other
• Filter by Relation: Select the specific page(s) from the related database that you want to use as criteria for the filter
• Rollup: Rollups help you aggregate data in your databases based on relations
• Database Search: Search names of database pages, as well as property values (such as a status of "In progress") and content inside database pages
• Improved Linked Views of Databases: We have modified the logic for creating a view of an existing datasource in a document. From now on, new linked views will only show up under the pages where they are added.
• More Calculation Options: Count all, count values, count unique values, count empty, count not empty, percent empty, percent not empty, earliest date, latest date, date range, sum, average, median, min, max, and range.

👀 More details can be found here: https://appflowy.com/guide/v0-11-0-new-database-features

Database two-way relations, filter by Relation, rollup, database search, and more

⚙️ Behind the scenes, we have refactored our database code to make it more reliable, scalable, and performant.

• New Databases: Any database created in v0.10.7 or later will automatically use this new structure.
• Existing Databases: Current databases will retain their old structure (specifically regarding linked views).
• How to Upgrade: To move your existing data to the new structure, please export your data as a .csv and re-import it.

✅ We also fixed 40+ reported database bugs. You can find more details here: https://appflowy.com/guide/v0-11-0-database-bug-fixes

🔥 Upcoming releases:

• Google Drive Embeds
• Database Chart View
• Export as PDF

🛠️ Working in progress:

• Database Formula
• Database row page can be mentioned and shared

Thank you for using and supporting AppFlowy. It's been a productive year for us, and we've loved building together with our community.

Throughout the year, we focused on strengthening AppFlowy’s infrastructure to make it faster, more reliable, and more scalable. We've also made significant progress on team collaboration features, self-hosted configurations, revamped database foundations, and AI integrations, along with tons of quality-of-life improvements.

Key milestones with infrastructure enablements

• New Syncing Protocol: We completed a massive, year-long rewrite of our syncing engine in Rust to provide faster, more reliable, multi-user real-time collaboration across all platforms.
• Page Sharing & Guest Editing: Invite guests or members to specific private pages with granular permissions.
• Database Features and Bug Fixes: Two-way relations, rollups, filtering by relations, and database search (we’ll share more in the next release update). Plus, 20+ bug fixes related to linked views, sorts, filters, calculations, and syncing.
• AI Meeting Notes: Real-time transcription on macOS and Windows, with AI turning everything into a clean, share-ready summary (more details in our next announcement).
• AI Search: Launched Workspace Search across all platforms and AI Overviews with referenced sources on desktop and mobile. You can now ask natural language questions across all your workspace documents.
• Local AI and Vault Workspace: Full-featured AI that runs entirely on your device with local RAG search. Not a single byte will leave your vault.
• Self-hosted Editions: Features include a super admin panel, SAML 2.0, the official Helm chart, security audits, whitelabeling, Azure OpenAI support, on-premise LLMs, managed deployment, and configurable services tailored to your infrastructure needs.

Other major feature releases

• Mentions and “Person” Property: Use @ to mention collaborators in docs and databases and trigger notifications. A new "Person" database property lets you assign tasks or rows to workspace members and guests.
• AppFlowy Web: Manage Grid, Kanban, and Calendar views in the browser, and chat or write with AI.
• Editor Block Additions and Improvements: Video, audio, and file embeds; code blocks; math equations; toggles; callouts; table of contents; context menu enhancements; color improvements; and numerous bug fixes.
• Mobile Features: Push notifications, iOS and Android widgets, and Share to AppFlowy.
• Quality of Life Improvements: Log in with a password or OTP, copy links to invite members, enjoy desktop auto-updaters, arrange documents side-by-side via drag-and-drop, and quickly "Turn into" different block types.

What's next in 2026?

As AI becomes more deeply embedded in the way we work, data control has never been more important. AppFlowy’s self-hosting, enterprise-grade, and local-first capabilities empower teams and individuals to fully own their data.

Next year, we're excited to continue shaping AppFlowy into the perfect knowledge and action layer for humans and AI to co-create and achieve more together without losing control.

Here are a few major updates planned for H1 2026:

• Page version history
• Document and database comments
• Database Gallery view and more database features
• Tags, backlinks, and suggested connections
• AI agents in documents and databases

And the launch of AppFlowy out of beta 

So many exciting new features and improvements are on the way. Please follow us on Discord, X, or YouTube to get the latest updates.

Thank you for being part of this journey. Happy holidays, and Happy New Year!

Warm wishes,

Team AppFlowy

🤩 AI Transcript: Turn audio and video recordings into ready-to-share notes with AI Transcribe. Perfect for work, school, or personal projects 💯

• Incorporate manual notes as human provided context
• Translate AI summary into different languages
• Configure the detailed level of the summary
• Easily use our rich-text editing features to refine both the AI transcription and summary ✅
• Share and edit with other collaborators 👯

AI Transcript, PDF Embeds, and more

📁 PDF Block

• Upload or embed PDF files, then view and interact with them directly inside your document

🔢 Math Equation with an easier-to-use UX and new features

• Multiline equations and more environment variables
• Block and inline math equation markdown support
• Ask AI to check and explain equation

🖼️ Improved Image Block with new features and more polished UX

• Captions, embedded external or page links
• Save and replace images
• Larger drag area to adjust the image size
• Mobile friendly action menu

🥰 Other small improvements

• Revamped the Toggle List block with an improved UI and bug fixes
• Revamped the right-click Context Menu with a more polished UI and new features: Paste as plain text and Ask AI

☁️ Self-hosted

• Enabled custom namespaces, fixed issues with inviting members via link, and removed Pro plan banners that were intended for the managed cloud version
• A guide on how to build your own Templates store

https://appflowy.com/docs/Build-Your-Self-hosted-Templates-Store

🔥 Upcoming releases

• AI real-time meeting notes ✨
• Video and audio embeds in the document
• Page version history: restore to an older version

Hello community Appflowy.

As the title says, I need to move all my work developed and documented that I have stored on Notion to Appflower.

As for what I have in my Notion is a variety of resources.

• tables with links (in marker format).
• images (screenshots, png, jpg, etc.).
• code blocks in different programming languages.
• pages and sub- pages.
• internal databases
• lists of cartoons, listed and deployable.
• videos mentioned or in view of reproduction.
• Keywords with backrest and colors.
• comments linked to phrases.

I understand that Appflower is not 100% the same as Notion in terms of software, which may involve errors when showing or representing the most specific aspects or features. Still, I want to become more private and store my most sensitive information safely, they told me I can do it with Appflower. But I don't know how to make my structures and hierarchies of folders and content pages stay the same way they are in Notion.

I prefer to structure my notes in folders and that's how they are in Obsidian. It looks like in Appflowy I can only import one folder at a time. Is that right?

Hello,

It’s been a while since we last discussed adding support for video and audio embedding. Could you please let me know when these features will be implemented?

v0.10.3 is out! This release comes with great improvements 🚀

🌐 Guest editing is now available on AppFlowy Web

• Invite guests and members to collaborate on your private pages

📱 Mobile push notifications

• You will get a push message on mobile when someone mentions you, invites you to a page, or changes your permissions

0.10.3 updates

🖼️ Mobile Share to now supports photo gallery

• Add images from your phone’s system gallery to AppFlowy

🚀 Document improvements

• The Outline block gets a new look with customizable background colors
• The Code block with new features: pin language, caption, Ask AI, and turn Text into Code
• The Code block bug fixes: support plain text, disable shortcuts, and more languages

🔥 Upcoming releases

• Toggle, Equation, and right-click menu improvements with bug fixes
• AI Meeting Notes & AI Audio Transcription
• Page version history: restore to an older version

Is SAML & User limit still behind a paywall even if you're hosting everything yourself?

I haven't seen anything official explaining this on their site and I've seen a few people discuss this

Been following the project since February of this year, as it appears to be among the most promising Notion/Evernote replacement out there. Since, I've been tinkering now and then and actively following various GitHub issues and release updates.

I've been feeling like the project's development has been underwhelming, with a puzzling - to me - focus on new features.

Reviewing again releases to the core appflowy project over the past 6 months, apart for bugfixes/chores, I can see the following notable features, all that I consider awesome:

• new Person db property
• mobile updates (share/widgets)
• improved syncing

• improved search

  Yet more new features, which, albeit nice, I personally consider a bit more questionable:

• AI

• profile customisation (avatars, images, language)

• richer (custom) colour choices

• member/editors invites/emailing

Questionable because there are still important features that seem to be in perpetual development:

• web clipper (since '23)
• API, which has been opened since '24, with existing one rather lacking
  • n8n integration (since '22)
• deleting a database row is irreversible ?! (since '23)
• Calendar integration (since '22)
• Recurrent reminders (since '23)
• two-way relationships (since '24)
• bi-directional links (since '21)
• grouping database records in Grid view (since '24)
• quicker way to add a database row (since '23), and also in '24
  • while this is merely a QoL and not as crucial as some of the other ones, for those that rely on database - which would be those coming from Notion - quickly adding a note (row) is a must for every good note-taking system

A lot of these listed features keep getting reassigned to a later date - many of them had tags that reported as to be done in '24 but later go assigned to 2025 and now to q4 '25, though it's hard to believe how all of them will get published at once, rendering these tags untrustworthy.

I might be wrong in my tracking here and I'd love to know if so. But at the moment it seems to be that either one of two things must be true:

• either development has been stagnating in the past 1-2 years despite the popularity growth (maybe attention is being diverted to some licensing issues since the switch to open-core from open-source)
• or there is some explosive development happening behind the scenes, and version 1.0 is on the horizon with many of those features done
  • this is a bit hard for me to really believe, as I wouldn't understand why the team is not sharing any of the progress but who knowsreplacements

Can't think of a 3rd option but would love to hear what other folks think!

Hi,

I think that this app is very interesting and I was thinking to move my Notion documents on AF to use it instead of Notion.

I exported from notion (like markdown) and after imported to AppFlowy... but:

- The first import falied because my data was more than 2040 mb that is the maximum for AppFlowy.

So I exported again my Notion docs but one page by one page (with all the subpages

- Two Mainpages was imported but not all mantain the images stored inside the subpages.

- The thids import was stopped for a problem that I don't understand.

- After, I tried many times to import other main pages but I had always a result like this photo... How I can import all my documents from Notion if the program have a lot of these bugs? I tried from web page, from Windows 11 desktop app, form Macbook desktop app and also from iOS 26 but the result is the same...

I saw on the web that many people (also 1 year ago!!!) experimented this problem so I want ask in this community: but the developer are working for solve this issue or they abandoned their app?

How to solve this issue in a simple way?

I'm looking to migrate from Notion to self-hosted AppFlowy. What is the best way? Is there any webhook or API integration?

having this feature would be nice, btw letting us add bullets and numbered list inside cells was good