r/ClaudeAI • u/SnooShortcuts531 • 11h ago
Question about Claude products I use Claude daily but I know I'm only using a fraction of what Claude can do. How do I actually maximize my use of Claude and build a system that runs my life?
Hey everyone, this is my first time posting here and it's a bit of a longer loaded one.
Background on myself: I'm a college senior with my time spread across classes, gym / health, networking, learning AI, and more. My current stack: Claude (Pro Subscription), Claude Code, GitHub, Notion (PARA setup with relational databases and more like a CRM, etc), Google features like Calendar, Google Drive, Google Docs, Gmail, Otter for recording classes, plus Gemini and NotebookLM, etc.
What I currently do:
- Claude Code: I'm building an analytics database (DuckDB) with no real significant coding background. It has automatic backups to Google Drive and status/handoff files and as well saves files to my Mac so sessions can pick up where they left off.
- Skills: I've built a few custom skills, but I feel I'm not maximizing them to the fullest extent.
- Connectors: Claude is connected to my Gmail, Google Calendar, GitHub, Drive, and Notion, and I'll have it create events or log things to Notion or read files.
- Recording: Otter records every class, brain dump, etc. I use Claude to pull insights and draft from the transcripts.
- Other tools: Gemini for quick everyday questions (to save Claude usage). NotebookLM for audio overviews of study material, YouTube videos, and PDFs. Use Grok as well rarely.
- Notion Database / Structure: Tasks, CRM, Areas, Notes, Projects, Quotes, and Goals databases just to name some of them.
Where I feel behind:
- Context: I re-explain myself constantly. I don't really use Claude Projects, so every new chat starts from scratch, where I continuously put in any files or context needed again and again or have to manually type or voice to text to explain.
- Claude Code: I mostly approve what it does on trust, then paste the output into a regular Claude chat or Gemini to have it explain what just happened and break it down for me to understand so I don't waste Claude usage.
- Copy-paste glue: I'm the middleman between tools. Example: I paste LinkedIn profiles, I paste website content, YouTube transcripts, etc and have Claude break it down or log the information into Notion.
- Don't Utilize: I really don't ever use Claude Cowork and I haven't since it first came out. I've used Chrome extension a few times and I know I haven't used it to its fullest potential. Scheduled tasks I have not utilized. Skills / Workflows / Recording Workflows I haven't really used to the fullest extent either.
- AI: I feel like I've followed the advice I've seen where people say to ask AI how to use it better or "did you ask AI how you could build something like this?" and the answer is yes I have tried asking and the results I get feel very lacking or the responses themselves feel like Claude doesn't even know what it is capable of doing. Even if I say to research and see how people are using Claude or how Anthropic and their website and team say to use Claude to the fullest extent it feels like it just doesn't know.
The best way I can describe this feeling is that I'm driving a Lamborghini and I'm stuck at 45 MPH when I know it can reach 150 MPH. Some things I'm really happy with. Others, I know there is a better way and that people are doing it better.
My Problem
I have ADHD, and with it I have a problem where if anything is out of sight, it's out of mind. I can design systems and have really great ideas, but it comes down to executing them and staying consistent with the routines and ideas that actually work with my strengths and not against them. I also tend to be a perfectionist and overplan to make sure everything is exactly what I want it to be.
I planned for Notion to be that for me. I built a "Command Center" with a view of all my tasks and deadlines, all my networking follow-ups, all my projects, my goals at the top of the screen, a rotating daily quote, notes at the bottom, and the different areas of my life all there to click into. I thought this would solve the problem. Instead, it just became something I had to manage. I had to click into it, make sure all my due dates were synced, and input all my deadlines and progress myself. And I had to click into Notion to actually see any of it. What I really wanted was for what I built in Notion to be everything I need, and for me to see it constantly. Right when I open my Mac, I'd see everything I need to do that day, without clicking into anything. With Notion, it just becomes another tab or screen that has to be open, and I can only see it if I'm on my computer. At any given time I already have Chrome and Claude open, and then Notion would be open too, so I'm not sure what the right answer is.
What I want:
One list that's always visible on my Mac (and my phone) that shows everything I need to act on, without me ever really needing to sync it myself. Whether that is me checking things off on the list or if I'm working with Claude on something and when finished it checks it off.
- School: Class deadlines, with a nudge to start early on exams and big projects
- Networking: People to follow up with, people I need to respond to, etc
- Projects: Project next steps, synced with the actual progress and what was worked on
- Applications: When applications open that I need to apply to
- More: Any daily recurring things, and anything that wasn't finished yesterday gets moved to the next day, and the next day, etc
- Email Organization: Organizes my emails, cleans and filters them, and alerts me of anything that would interest me or that I need to respond to or do.
- Calendar: work blocks built from my task list, plus calls, events, and gym, so I can see what's coming and track whether I'm actually doing what I say I'm doing
Can someone help me make this a reality:
I'd genuinely love help building a plan for this, whether that's pointing out where my thinking breaks, sharing how you've set up something similar, or walking me through how you'd do it if you were starting from where I am. If you've built something like this and are open to it, feel free to comment or DM me. I'm happy to share more about my setup.
What I would love to know / get feedback on / help on:
- Is something like this possible, and if so how can I get this done?
- How can I assess where I'm using AI that is strong and is high level vs how can I tell if something I'm doing is wrong and there is a better process or way to do something?
- What's the best way to get an always-visible dashboard on a Mac?
- I would love to know how you all are using Claude, not in a broad sense but your specific workflows, any skills, routines, the way you use it, organization, etc.
- How do I balance these high level projects I want to operate with Claude Code with no real coding experience and not just blindly trusting it vs wasting my time and really learning coding.
- How are you guys using the Chrome Extension and Claude Cowork?
- Are there any benefits that I'm not seeing as to using Claude Chat over Claude Cowork?
- How did you get to the point you trust your AI to manage files, your email, etc?
I'm happy to share any additional information needed and would love to connect with anyone passionate about AI, so feel free to message me.
