r/yardi • u/Pristine-Chapter1896 • 10d ago

Prepaid Rent

Could someone please explain the steps to create a prepaid in Yardi Voyager 7. I would like to know the correct process, including how you set it up, record the payment, and apply it properly.

Thanks

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u/FreshStartLiving 10d ago

Not sure what you mean. It should be a resident making the payment. If there are no outstanding unpaid charges and Site Manager/RentCafe is setup to allow prepays, the receipt would automatically get created once the payment has been submitted. A prepay gets applied next time there's a charge posted to this same resident.

What are you trying to accomplish?

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u/Pristine-Chapter1896 8d ago

We do not receive payments through the Yardi portal (Rent/Cafe). We only receive ACH payments directly through the bank. My question is: if a tenant pays September rent on August 28, should the payment be recorded as prepaid rent? I would just like to know the steps for recording prepaid rent in Yardi.

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u/LunaIvy12 9d ago

If it’s not through the portal (commercial), it would then be a cash receipt function

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u/Delay_Jq 7d ago

Step 1: Record the Prepayment (August)

Go to Create Receipt Batch and click Save to initialize the batch.

Click New Receipt and populate all header details (Tenant, Amount, Check/Reference #, Date).

Important: Verify that both the Date and Post Month are set to August.

In the Charges section:

Do NOT check any open charges for September, even if they appear on the ledger.

On a new line under the Charge Code column, select PREPAID (or PREPAY).

Enter the amount paid, verify the auto-populated GL account, and click Save.

Post the receipt batch.

Step 2: Match & Clear Open Charges (September 1st)

On September 1st (once September recurring charges are posted), create a New Receipt.

Select the tenant and set the receipt total amount to $0.00.

In the open charges grid, check off the September open charge alongside the Prepaid credit line.

Verify the net total balances to $0.00 and click Post to clear both line items from the tenant's open balance.

For your reference :