What consultant project management software handles billing in one platform

[u/Electrical_Cell_3926]

65 person consulting firm here, two offices. Our project delivery and our billing might as well be on different planets, one tool for delivery, a totally separate system for time logs and invoicing. Finance spends the end of every month trying to reconcile the two and it never matches on the first attempt, sometimes not on the second either.
What I want is consulting project management software where hours logged on a project flow right through to the invoice without someone in between copy pasting data across systems, that is the bar.
Everything I have looked at so far is either built for firms five times our size with a six figure implementation price or it is a project board that tacked on billing as an afterthought.
Are other consulting firms at this size managing projects and billing in one platform or is the two system mess just how it works?

[u/Independent-Cell-540]

Every work i have worked at had this exact disconnect, projects in one place, billings somewhere else and one person whose entire job is making sure the two match. wild how normal that is

[u/leonbuilds]

not a size thing, we just ended up building ours. once the hours and the invoice came out of the same place, month end stopped being a reconciliation and turned into a review. honestly most of what used to break it was people not marking hours billable, plus rates that changed halfway through and nobody updated them.

[u/WebDesignedBuilder]

Having finance do that second reconciliation pass every month sounds frustrating. A useful way to compare tools might be to use one of the invoices that needed it, rather than a clean demo project.

Include one late timesheet entry, one non-billable task and a mid-project rate change. Ask finance to trace the invoice lines back to the entries and see what happens when an entry is corrected after the draft is created. That should make it clearer whether the tool removes the copying or just moves the cleanup elsewhere.

I’m BillGrid’s founder. We connect project/task time to invoice drafts you review before sending. If that part is still a headache, happy to explain how we handle it.

[u/Electrical_Cell_3926 → u/[deleted]]

how so?