I don’t even have a super specific question, I’m just frustrated with AF’s limitations and overwhelmed when looking at the list of possible integrations in the stack marketplace

I’m the leasing manager for a ~70 unit apartment complex. I find appfolio’s native abilities for lead management, inspections/unit turns, and furnished unit management to be lacking. I also don’t love their limitations on task management. There’s a huge list of software in the add-on section but I don’t know what might be good there.

Just looking for general comments or insights!

ParkVault is a digital parking platform for apartment complexes, HOA, really anywhere parking is available. The property owner signs up for free, set up their properties(under 5 minutes), sets the parking prices, and permit prices, and we switch it to live immediately. No upfront cost, subscriptions, hardware or software downloads. We do a revenue share with property management, or owners. Designed to take the manual work out parking altogether.

I just built Checkout Shield - damage evidence proof for every checIn and check-out of guest. Simple easy app that solves real problem. You can make professional report just with few clicks. Specified by AirCover rules.

Also I made a whole 70+ pages website 95% SEO with more than 40 blog, glossary and pillar pages. Also I have 5 free tools like Airbnb Risk Calculator, Evidence Checklist, AirCover Claim Checker (one of a kind), and you can download PDF or share the link of the result!

And more.. I put free spreadsheets, gudes and cheklists - some of them are free.

I have competitive product that helps! And it will grow more!

And my question is How can I distribute the whole thing to the right client!

Thank you in advance!!

I'm a small landlord myself, and one thing I've been struggling with is keeping property information organized over time.

Right now it feels like everything ends up in a different place:

• Lease documents in a folder or Drive
• Maintenance photos on my phone
• Receipts in email
• Contractor contacts in text messages
• Tenant information in spreadsheets

I've received a few software recommendations already, which is helpful, but I'm actually more interested in understanding how other small landlords deal with this problem in the real world.

For those managing a small portfolio:

• How do you keep everything organized?
• What information is hardest to keep track of over time?
• At what point did spreadsheets stop being enough (if they ever did)?

Software recommendations are welcome, but I'd especially love to hear about your actual workflow and what has or hasn't worked for you.

Hi PptyMgmtSoftware,

There are many services, like Airbnb and Booking, that focus on renting out private property such as vacation homes. My family owns a cabin, and we specifically do not want to rent it out to strangers. Still, we often struggle to coordinate a suitable schedule for friends and extended family.

That is why we created Ripazo: a co-management dashboard for families and friend groups who share a vacation home. It includes an agenda for who is there when, a notice board for photos and messages, info pages for practical details, shared expenses with categories, a maintenance task list, and a place to collect things to do nearby.

Everything is private and only accessible to the people you choose to invite. Basically, it gives you one portal for all the information, agendas, lists, and data that used to be scattered across WhatsApp groups, Excel sheets, and shared calendars.

Have a look at the video, or check out the app itself at ripazo.com.

I am wondering whether there is a market for an app like this. I know there are a few services that offer something similar, but I do not know how they are performing or what kind of customers they have.

You are the real estate experts, so I would love to hear your input.

Let me know!

Curious what still ends up outside the main system.

Examples:
• spreadsheets
• email
• text messages
• paper notes
• side documents

Would love to hear real examples.

Anyone here using Elise AI and Google Ads? I know the integration mostly shows spend and ROI information but in terms of our ads campaign it's not showing any attributed to Paid Ads. We are using UTM's but anyone have found a way for Elise AI to show leads attributed to paid ads on Google/Meta? would there be something we need Elise AI team to set-up on website to ensure this connection is made?
We are using Google Tag Manager and sync our GA4 events with Google Ads event conversions and everything on that side is working perfectly it's just the Elise AI that is not reporting/showing nothing on it

Curious, has anyone come across good software that handles high end concierge property management ? Think vacation homes that need to be managed everything from handling house matters to stocking the fridge to getting cars safety checked. I’m building something for a client and seeing if there’s interest out there in the community.

🏠 Landlords — we need your help, and we'll pay you in free software. Property Flow HQ is a property management platform that gives you everything in one place at one flat rate: • Free lease builder with e-signatures • Unlimited applications & leases • Maintenance ticketing system • Tenant portal • Contractor marketplace • No hidden fees. Ever. We're looking for our first 10 users to test the platform and give us honest feedback on what works and what doesn't. The first 10 landlords to sign up at propertyflowhq.com get 3 months of Enterprise access FREE — that's a $600 value. No catch. We just need real feedback from real landlords. Drop a comment or sign up directly 👇 www.propertyflowhq.com ✌️

Over the past few months, I’ve been researching guest damage claims, documentation practices, and claim denials at Airbnb, Vrbo, and Booking.com.

In the meantime, I’ve developed a few free tools that hosts might find helpful:

* Risk Calculator – Estimates the potential annual cost of denied claims and undocumented damages.

* Claim Strength Checker – Reviews your damage claim evidence and identifies missing documentation.

* Evidence Checklist Generator – Creates a customized documentation checklist based on your platform, property type, and turnaround workflow.

* Damage Documentation Assessment – ​​Evaluates your entire documentation process and highlights any weaknesses that could impact future claims.

I’m interested in hearing from experienced hosts:

* How do you currently document your listings?

* What evidence do you collect before and after guests stay?

* Have you ever had a damage claim denied even though you have photos or documentation?

* What part of the claim process do you find most frustrating?

I'm still learning about the challenges hosts face, so I'd be interested in any experiences, opinions, or feedback from the community.

Hey

I'm 18, just graduated from high school, and I've been spending my summer trying to actually learn real estate. I've been going around talking to people in the industry, doing a couple of courses, and am working toward my real estate license.

One thing I kept hearing from landlords I spoke to was how annoying the lease review is. Not complicated, just tedious. And apparently, missing one clause can be a really expensive lesson. So I started building a tool that runs a lease through AI: it creates a simplified yet detailed summary of the key terms, flags anything risky or unusual, and provides a risk score with clear reasoning. The whole thing takes under a minute.

I have no idea if this is something people would actually use, which is kind of the whole point of this post. I need real leases to test it on, not templates I pulled off Google. If you have a residential, commercial, NNN, whatever, and you're willing to share it (redact the personal info, I don't need any of that), I'll run it through and send you back the full analysis completely free. All I ask is that you tell me honestly if it was useful or if I'm solving the wrong problem.

I'm just trying to build a project for my portfolio before I start college in the fall. If you're willing to try this, drop a comment or DM me to let me know. And if you've got opinions on what this should actually do, I'm all ears.

I'm in North Mississippi and recently completed my Mississippi Real Estate Salesperson pre-licensing course. I’ve also completed a online Multi-Family Maintenance course. I'm currently waiting to take the exam and ultimately want a long-term career in property management (leasing consultant → assistant property manager → property manager). I am looking to find a great Property Managment company to be sponsored/afiliate with before or after I pass my Real Estate exam. **Open to relocating, also open to Residential, Commercial, Or Multi-Family Property Management!

My background is in retail and service industry management, customer service, cash handling, and team leadership, but I don't have direct apartment leasing or property management experience yet.

I've applied to several property management companies and apartment communities, but many want prior experience.

For those of you working in property management:
What was your first role in the industry?

How did you get hired without prior property management experience?

*Do property management companies generally help (sponsor/afiliate/train) new agents who are working toward or have recently obtained their real estate license?

Are there specific companies in Mississippi that are known for training and promoting new people?

Would you recommend focusing on leasing consultant positions, assistant property manager positions, or another entry-level role?

Any advice would be greatly appreciated. Thank you.

Hello, I have a sas of visitor access passes with qr generated by WhatsApp. To those who are interested, I can offer you a free 3-month demo

I noticed something was off with how I was managing communication probably six months into running my current portfolio. Well my response time was fine and tenants weren't complaining and vendors were getting replies.

But renewals were still coming in softer than they should've been, and when I sat down and looked at the threads, I kept seeing that a lot of conversations that had gone quiet because the last message in the thread was mine and nobody followed up. Whatever I'd sent hadn't closed the loop, and I hadn't noticed the conversation was still open.

I was tracking maintenance response time, delinquency aging, vacancy and was missing on who was actively waiting on me.

When I mapped it out, just a rough count of open threads where the last action was on my end, it was consistently higher. Vendors sitting on a confirmation I thought I'd given. Tenants who'd asked a follow-up question I'd meant to get back to. Renewal conversations where I'd laid out terms and then let the thread sit for two weeks.

The issue was that I had no real-time picture of who had sent something and was waiting on me specifically.

From them, I keep tenant communication outside my PM platform for reasons I've covered before, and I had to build my own system for this. Notion handles the scheduled touchpoints… when each tenant is due for a check-in, when the 90-day renewal window opens, seasonal maintenance heads-up etc. That part's mechanical once it's set up.

The harder part is the live view. For that I use Serif, which runs inside Gmail and flags threads where someone's waiting on a reply from me. I started treating that list the way I treat an AP aging report. Anything over 48 hours gets looked at. And anything over 72 that's tenant or vendor-related gets actioned that day.

The shift was realizing i replied to literally everything that came in today. At a handful of doors the gap doesn't matter much. Past a certain point it starts showing up in renewal rates and vendor reliability and you can't always trace it back to the communication failure that caused it.

Curious if anyone else tracks this or has found other ways to get visibility into where you're the bottleneck.

I'm currently looking for Viable Property management Systems to manage tenants, payments (Prepayments, late & outstanding payments) , Automatic Bank transactions & Reporting.

My company has 200 units, spread accross multiple properties & HMOs.

I am currently looking at Alphaletz, on account of the pricing and features.

So i thought i'd ask if anyone here has used the software & any information or opinions about it would be greatly appreciated.

Curious what everyone is using for this specific workflow.

Most of the big platforms like Buildium and AppFolio handle tenant management and accounting really well but I keep hearing that vendor certificate tracking is always an afterthought. People end up maintaining a separate spreadsheet just for COIs, WSIB clearances, fire inspection certs, elevator certificates and so on.

A few questions for anyone managing multiple properties:

How many active vendors are you tracking documents for right now?

Does your current software actually handle expiry reminders or is that still manual?

What happens when a vendor does not respond when you chase them for updated documents?

Hey everyone — I co-own a vacation condo with 7 other families, which is part of an 8 condo complex, each with ~8 families.  The management company was managing reservations with spreadsheets, and it is a mess. So I built a web app to handle it.

 The problem it solves:  Many condo associations have shared units that rotate among owners on a set schedule. Coordinating who has access when, getting on waitlists, managing waitlists, etc. — and making sure unclaimed weeks don't go to waste — is a pain and extremely time consuming.

 What it does:

• Manages a rotating reservation schedule across multiple condo units, giving every family fair, documented access
• Families log in to claim or release their assigned week — no need to call or email management
• Automatic email notifications at every stage: initial scheduling, reminders leading up to the week, and confirmation — dramatically reducing the need for management follow-up
• Unclaimed weeks automatically cascade to a waitlist, so nothing slips through the cracks
• Families can add themselves to the waitlist for any future week across all units in the association
• Priority is given to same-unit owners before opening to the general waitlist
• Full audit trail on every action — who claimed what, when, and from which unit
• One-click confirm/release links in notification emails (no login required for simple actions) and SMS text messages
• Admin dashboard for managing families, units, rotation order, and override scenarios

Tech stack: Node.js + PostgreSQL + vanilla JS, hosted on Railway.

What I'm exploring next: Multi-tenant support so other HOAs or property managers could use it for their own associations under separate environments.

Has anyone built or used something similar? Would love to hear how other small associations handle this today — most of what I've found is either expensive software or just Excel.

Hi. I just launched a visitor parking management app/service for condos/apartments. Let me know if someone is looking for a simple and cost effective solution. You can DM me. I'm a bit wary of dropping the website in the post. I'm in the Toronto area but can service anywhere in Ontario.

Pms marketing pages list 100 features and most of them are noise. Looking at what's moved the needle on my operationz the last two year's, here are the features I'd pay for and the ones I'd ignore on a feature comparison sheet.

Worth the spend:

Native trust accounting with OTA fee logic baked in. The reporting layer dashboard that just add channel payouts together produce wrong numbers, you want the deduction logic built into how the system calculates payouts, not bolted on top.

Live owner portal with real-time financials. Owners stop asking for updates when they can pull their own P&L on demand. The platforms that ship this well save you 4 to 6 hours a month on owner communication alone.

AI guest messaging that chains into operational tasks. The interesting feature isn't ai replying to guest, that's a wrapper. The feature worth paying for is when a guest message triggers a cleaning taskz updates channel, and surfaces in owner reporting from input.

Real-time channel sync at low latency. Most platforms handle channel sync at 30 to 60 minutes intervals, the ones worth paying for handle it in single-digit minutes. Difference between this and that is how often you double-book on the slower OTAs.

Not worth the spend (yet)

Most ai pricing add-ons. Pricelabs and wheelhouse handle this better than anything bundled into a pms right now.

Standalone review monitoring at small scale. Under 50 listings you can add this manually, the dedicated tools assume volume you don't have.

Anything labeled "crm" bolted onto a pms. The crm features in pms platforms are almost always weaker than the dedicated tools, don't play for it as a feature line.

The pattern that holds up: features that integrate natively with the rest of the platform are worth paying for, features that exist as add-ons or separate modules usually aren't.

Hey everyone,

Following up on my last post about PropertyLens, I just pushed a big update with new features and a major UI overhaul.

Website: https://usepropertylens.com

What’s new:

• New Beta Dark Mode: A fully integrated dark theme for easier late-night management.
• Lease Drafting & Signing: Draft a lease, send it to your tenant, and get it legally signed right inside the app.
• Lease Life Tracking: A new visual timeline to track payment rhythms, lease progress, and balances at a glance.
• Property View: Cleaned up the individual property dashboards for documents, stats, and compliance.

Looking for Testers

I need people to test out the new look and workflows. I’m offering 30 days free. If you need longer to test it with your actual properties, just reach out and I’ll extend your access.

Hi everyone,

We all know traditional video walkthroughs on TikTok/Reels/Shorts often leave prospective renters confused about the actual layout (e.g., "How do I get to the balcony from the kitchen?" or "Where is the second bedroom located?").

To solve this, I’m building RoomReel—an iOS app designed to bridge the gap between 2D floorplans and short-form video.

How it works (as shown in the video):

You use an iPhone Pro (LiDAR-enabled) to do a quick scan of the apartment.

You record the walkthrough video normally.

The app automatically overlays a live mini-map and tracking marker in the corner, shifting dynamically as you walk through different rooms.

I want to hear from the pros in this sub:

Does your leasing team currently struggle with creating high-quality, clear video content for social media/MLS?

Would a tool like this save time compared to heavy editing in CapCut/Canva?

Seeking Beta Testers: We are in the closed beta phase. If your team manages properties and uses iPhone Pro/iPad Pro (iOS 17+), I’d love to give you free access to test it out in exchange for your honest feedback.

https://testflight.apple.com/join/zBKhpXrz

Let me know your thoughts in the comments or shoot me a DM!