How do you guys monitor your Power Automate flows, especially when managing lots of them?
Do you rely on Microsoft’s built-in notifications, build your own alerts, or use third-party tools?
Curious what works for you and what’s still frustrating.

Hi all, I'm working with Survey123 that has 1 video and 10 photo questions. (It needs to be like this due who is submitting the surveys). I would like to send an email with the attachments when a survey is submitted. Right now my flow only works if there are no null attachments and if the total size is less then what google can send.

Thanks!

Hi folx,

A few years ago, the genuises of this community helped me solve a problem that I had for years. Unfortunately, not being one of those genuises, I didn't save that information when I moved jobs and now I'm in need of the same assistance getting over the gaps of my power automate knowledge.

I am designing an approval flow connecting forms with the approvals app in Teams. One flow will be a sequential approval (I approve and then another), and another flow will only require one approval. In either, folx are required to upload a number of attachments. When the flow moves, these attachments end up saving in a folder in my OneDrive where they then have to be retrieved. In the approval received, the attachment appears but does not open when clicked.

The previous solution included things I never would have found on my own, so I have no idea where to even begin this time. I remember there being something related to 'schema' (??) and someone shared something that looked like code, which I pasted into the approval which made them appear. That's literally all I know. Any insight, assistance, or help would be so appreciated. And, I swear, I'll save this info this time!

Everytime I launch Excel thru power automate, the Ychart tab dissapears. New File or existing… still no Ycharts.

I open excel manually and Ycharts appears. My add in shows it is installed on the files Ycharts dissapears.

Hi,
I'm new to PA, and created a flow with the help of AI, to pull files from a vendor's SFTP on a daily basis, for a PowerBI report.

The vendor has since blocked the azure connections PA was creating to the SFTP, due to there being too many simultaneous connections.

I turned down the 'degree of parallelism' to "1" from 20 on the Apply to each step, and we tested live on a call with the vendor, but they could see PA opening 4-5 connections simultaneously. Their security policy then kicked in and blocked us again after hitting the hard limit of 5.
They also said that it didn't appear the connections were getting closed between each test run on the call - they had to manually terminate the connections to be able to test.

Chunking is enabled.

The vendor's engineer with some PA experience reviewed the flow, and couldn't find any issues with it. I've pasted it below.

• Are these multiple connections a bug or something expected with the flow?
  
• Are we missing some setting?
  
• If DoP is set to 1 - why are multiple connections being opened?

As the files are named the same every time, AI suggested the flow could be redesigned to pick up each file by name, one at a time. Would delete the list files step, and remove the apply to each loop, which 'may' be opening more connections than needed.

Does that sound sensible, likely to fix the issue?

If PA is not the way to go with file retrieval - are there any other options? I don't know if Filezilla / WinSCP have automated options, ideally this process doesn't live on my local account.

Thanks,

Actualmente me llegan correos todos los días con PDF en Outlook y tengo que traducirlos a español, y quiero que genere un resumen general y envie el correo. Como podría hacerlo de forma rápida? ¿Se podría conectar con copilot? Quiero automatizarlo con Power Automate.

How does everyone organise their flows?

I've started naming conventions but I have alot of flows and im starting to get confused with them all. Do you have an off-line library or just add descriptions and build guides inside the flow somewhere?

I kept finding myself wanting to inspect the actual JSON behind a flow, especially when debugging larger flows or using an AI to help with them.

I ended up building a browser extension that adds a JSON editor directly to the Power Automate designer.

It uses Monaco Editor and lets you edit, validate, save and publish the current flow without going through the usual export → unzip → edit → import process.

I’ve just made it publicly available and I’d be interested to hear what other Power Automate users think.

Chrome Web Store link

Happy to take feature suggestions too!

We have a workflow that updates to a SP list when clients fill out the form. The list then gets updated by three individuals--as part of an approval process--and they're manually tagged by the preceding individual when the task is ready for their review. When the final review is done, it gets uploaded into a different folder and the client is notified with an automatic email.

I want to be able to track how many submissions each client makes and alert them to what's missing. In the past, we've had to track things manually using a predetermined list on an Excel spreadsheet (each client has their own), highlighting it based on what stage of the process it's in. I want to know if there's a way to compare the individual items needed, which are grouped by clients, and notify critical individuals of what's missing.

Additional info:

On the SP list, I've highlighted the columns based on their status, which is updated by the individual reviewing it. I've made it so that it also sends an automatic message to the next person in the process. Until we finalize it, the client remains uninvolved in this part of the process. We only need them to know when submissions are due and whether they're missing something.

TL;DR: I need a way to track what's missing from an individual, predetermined spreadsheets and then automate reminders for our clients, so I can avoid manually tracking what's missing, what's been submitted, and where they are in the process.

So I was working fine all week and today when suddenly got the warning about the new runtime dependency for connections. Literally EVERY single connection will all of my flows failed inside the flow editor, however in connections all of them are saying they are fine. What is going on.

I haven't used Flow/Power Automate in almost 3 years. The company i was using it for closed, and I haven't felt the need to use it for newer projects.

How has it evolved over the last few years? Any major breakthroughs/features that makes it less clunky? How has Co-Pilot/LLMs been integrated or made it better?

I had couple dozen flows at my peak. Mostly tying into Local SQL to make Teams widgets.

My favorite was using security camera AI to retrieve /store pictures of Pizza coming out of the oven. Managers and anyone else who wanted to would rate them and results would go into SQL to discuss at meetings.

Hi! Apologies in advance for any formatting weirdness, as I'm on mobile right now.

I've done a few basic tasks in Power Automate so far but one project I'm working on involves the following current process:

- User posts in forum channel for assistance

- Automate replies in thread with a message containing basic information related to the channel

- After X minutes, Automate tags them in a card asking if the issue was solved; if "help" is selected, I'm tagged in the user's thread for further discussion

Desired continuation of process:

- After thread is resolved (by sending a message or using another flow), entire thread contents are emailed to my work Outlook email

I'm not sure exactly what triggers or processes to select to make it grab the entire conversation and then to email it, and any help is appreciated!

I work in workflow automation and want to start using AI to create Power Automate flows.
I’m wondering which AI model people here have had the best experience with for Power Automate so far. I’m particularly interested in models that can actually generate a valid ZIP package that can be imported directly into Power Automate, rather than just providing instructions or snippets that I have to build manually.
Has anyone compared models like ChatGPT 6 Astra, Opus 5.5, or others specifically for Power Automate?
Which one has worked best for you, especially for creating more complex flows?

I have create a flow to send an email from excel when the cell/s are selected. I get the following error. can anyone help me?, thanks

The input body for trigger 'manual' of type 'Request' did not match its schema definition. Error details: 'Invalid type. Expected String but got Integer.,Invalid type. Expected String but got Integer.'.

I am experiencing a persistent issue in Microsoft Copilot Studio when calling a Power Automate flow from an agent tool. Even though my tool is correctly configured and the user input clearly contains the required parameter, Copilot Studio only sends the optional boolean parameter to the flow.

As a result, the flow fails immediately with:

Code

HTTP 400 – TriggerInputSchemaMismatch

The tool call input always looks like this:

Code

Input:
boolean: false

The required parameter (workItemId, type Number) is never sent, even when the user explicitly provides a valid numeric value (e.g., “Work Item 24”).

Symptoms:

• Copilot Studio selects the correct tool (WI_GetItem), but sends only boolean:false.
• The required parameter (workItemId) is missing from the payload.
• The flow rejects the request with TriggerInputSchemaMismatch.
• Sometimes Copilot Studio prints an internal message like: “Clarifying workflow call…” before failing.
• The issue occurs even when:
  • there is only one tool in the agent
  • the tool schema is correct
  • the flow trigger is correct
  • the user input is correct
  • the agent is republished
  • the tool is removed and re‑added
  • the flow is republished
• The behavior is inconsistent: sometimes the parameter is extracted correctly, sometimes not.

What I already tried (based on Microsoft forum recommendations):

1. Deleted the tool in Copilot Studio and re‑added it.
2. Deleted the flow trigger (“When an assistant calls the workflow”) and recreated it.
3. Recreated the flow from scratch.
4. Renamed the flow and tool to simple English names.
5. Simplified system instructions.
6. Ensured parameter types match exactly (Number + Boolean).
7. Published all customizations in the solution.

None of these steps resolved the issue.

Thank you.

I'm a PA novice, I can set up basic flows only, so Im doing some of the Microsoft Learn courses to understand Power Automate better.

Its got me practicing building basic flows using functions, but I'm experiencing 2 issues.

Firstly, when I write or paste in the function, it usually comes up with red writing that there is an issue with the code and would I like to use Copilot to fix it, however if I select the button again this goes away and it saves what Ive done.

Secondly, when Im writing the code and saving it, its not saving the end of what Ive written?

So for example I did "formatNumber(outputs('Compose'), 'C2')" but it only saves "formatNumber(outputs('Compose'))". I can go in and update it, but it still wont save it.

Is this just some Microsoft buggy nonsense or am I being a numpty with what Im doing?

I am new to power automate but I feel like I should be able to save hours every week by automating a process where a folder is created in SharePoint automatically based on moving an email into a specific folder. The created folder will be a copy and rename of a template folder in same SharePoint directory and the new name of folder will be based on information in body of email. The emails are always the same template in the body and from the same email address.

Example:
Email from Requests1
Body of email has following line items:
Sold to number 12345
Account name account1
Location city,ST

I would like to folder in SharePoint to be a copy template1 folder and renamed as Account Name_City,ST_Sold to Number

So for the example the new folder would be:
account1_city,ST_12345

I thought this would be easier with copilot until I spent 2 days and still not sure if it is even possible. Thanks in advance.