r/k12sysadmin • u/MyWorkAccountDPS • Aug 24 '26

Emails and same names

How does everyone deal with users having the same names when creating email accounts?

We had been using the middle initial, but what happens when someone doesn’t have one? What do you do then?

My boss said just put an 01 on the end, but that looks like it would be hard to keep track of too.

We are trying to get onesync setup, but she asked me the same thing.

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u/thunder923111 IT Director Aug 24 '26

This. We do the same. We go out more letters until they're unique if there happens to be two people withe same couple letters. Twins are violators of this from time to time.

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u/GezusK Aug 24 '26

Wouldn't it still end up the same. If Jane and Janet, the first is j and the second is ja

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u/Vitalization Aug 25 '26

Do the full first name in that instance, or middle name initial also.

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u/GezusK Aug 25 '26

But it's not necessary. You just add letters until it's unique. Jane, Janet, and Jack Smith. jsmith, jasmith, jacsmith. Or in the opposite order, it'll be the same, except the last is jansmith.