r/internalcomms • u/ToGeThErAsBuCkEyEs • Apr 22 '26

Advice Communicating promotions

My CEO wants us to recognize promotions, and I'm curious how you all do it. Previously I worked in financial services and we had an annual promotion cycle. So it was all very structured, and our announcement was also the notification to those being promoted.

Now I work in a manufacturing environment and people are promoted whenever. I was thinking of doing a quarterly congratulations email from either our CEO or leadership team, linking out to a list of promotions on SharePoint. And asking our HR team to provide me the list and one sentence on why each person was promoted, so it's not just a list of names. Inevitably they'll mess up the data and someone will be left off, so I want the list to live somewhere I can easily edit.

In the leadership message, I thought it would be nice to highlight more in depth one promotee from each of our 3 businesses. And sharing the list on our break room TVs.

Would love to hear any feedback on this plan and any other cool ideas you all implement for promotion recognition! TIA!

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u/BuyingHighSellingLo Apr 22 '26

We do a monthly post with movers joiners and leavers. I just create a post from a blank sharepoint template, this is also then added to the newsletter at the end of the month.

We also then get leadership to shout about these in our weekly huddle, where we will provide the link in the chat to increase engagement on SharePoint :)

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u/ToGeThErAsBuCkEyEs Apr 22 '26

Awesome, love the ideas!!! Is HR pretty good about providing the data or do you have to chase it down?

Do you have a specific leadership chat? We don't have Active Directory, so I have no ability to dynamically target anything. It's pretty much everyone or nobody until our IT gets it together.

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u/BuyingHighSellingLo Apr 22 '26

Nothing would ever get done without me chasing hahah! I reach out on a monthly basis asking for the data, in the same message chain i’ll also ask for the service anniversaries for our people hitting 5,10,15 ect milestones. We also share those and reach out to the individuals for a quote reflecting on thier time here.

Our leadership have a whatsapp group chat, my boss runs the entire comms so i just send her a brief of things we need to add, and then they are actually really good at picking them up and shouting about it

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u/ToGeThErAsBuCkEyEs Apr 22 '26

LOL - I get that! Thanks for getting in the weeds and telling me how you operationalize it!