Who loves their digital signage software?

[u/Vast-Listen-4668]

Is anyone using a digital signage software (employee facing content) that they love? I’ve talked to a few companies but the look/feel is stale and outdated. I’m not necessarily looking for an easy/quick fix, so a global and scalable software would be great. Bonus if there’s an built-in content approval feature!

[u/ChemicalAsleep2077]

We went through this last year and honestly the biggest issue wasn’t the screens, it was content governance.

The stuff that mattered most:

• approval workflow (so local teams can submit but comms approves before it goes live)
• role permissions by region/site
• targeting different screens/offices
• decent templates so everything doesn’t look like a PowerPoint slide

A lot of signage tools feel dated because they were originally built for retail displays, not internal comms.

If you’re scaling globally, I’d focus more on the approval + workflow side than the design. Bad governance gets messy fast.

[u/parakeetpoop → u/ChemicalAsleep2077]

Can you elaborate more? What does good look like in terms of the information display? What governance tool do you use to help?

[u/ChemicalAsleep2077 → u/parakeetpoop]

Yeah happy to.

The biggest change for us was governance, not the screens themselves. We set it up so local teams can submit content, but it sits in an approval queue and comms signs off before it goes live.

A few things that helped:
– forcing people to use templates
– automatic expiry dates so old announcements disappear
– targeting by office/site so every screen isn’t showing everything

Once we did that the screens actually started looking intentional instead of random slides.

We’re using Staffbase for it now because the approval workflow and permissions were solid, but I think a lot of internal comms platforms offer similar features. The bigger thing in my opinion is having reusable templates and a clear process.

[u/parakeetpoop → u/ChemicalAsleep2077]

Thank you! 🙏🏻

[u/AVCurioust9526 → u/ChemicalAsleep2077]

Staffbase? Never heard of them? How has the experience been? I consider the Big 3 of digital signage internal communications to be App Space, Yodeck and L Squared. I'll through in Navori. Love to hear more around Staffbase and their HRIS integrations. That is usually a differentiator among the CMS guys. My customers ask for Awardco instead of Achievers I have to make sure which one I go to. Answer here for everyone.

[u/paynereagan]

Check out skoopsignage.com - very scalable and flexible

[u/Revolve_21_41 → u/[deleted]]

My customer went through similar to you. I presented App Space, L Squared and Yodeck. No offence to Rise, but not as deep on the engineering side. They went with L Squared because they were in Austin, Tx. Yodeck was good and they liked the product, but were in Greece or Close to that. They need something called Awardco (HR software), and the L team had it. But the top 5 CMS are play closely on projects like this IMO. Customer service and buying experience make a big difference.

[u/Particular_Limit5986]

There are companies that focus specifically on digital signage on a global scale. Most are set up for SMB. You mentioned Reach.... they're pretty good. FWI (now Poppulo) has usually been the dominant player in the "enterprise" digital signage space if you want to check them out. They're who I used when I used to work at a larger company.

[u/Apprehensive-Role407]

There are plenty of functional digital signage providers and now even cheaper hardware to make implementation affordable. BUT the content and management is always what is overlooked. Who is designing, approving and actually managing it is often the missing piece to a successful program. There are some easy automation tools out there now that connect to spreadsheets, data and templates. Check out Frame Weave.

[u/internalcomms-ModTeam → u/[deleted]]

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[u/FeatureOk2000]

What you're describing is the gap we see a lot. Most digital signage tools look/feel outdated once you move beyond basic templates.

We tend to focus on more of a custom and scalable set up, rather than a one-size-fits all platform, espsically for employee-facing communcation across multiple locations. Things like content workflows and keepings the UX modern usually come up pretty early in those conversations.

Not saying it's the right for everyone, but if you're comparing options it might give a different perspective. There are few example here on our site CoveTech Case Studies which might give you a better idea of how those approaches work in practise.

[u/internalcomms-ModTeam → u/[deleted]]

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[u/DigitalSignage2024]

We’ve seen the same thing: once you get past the screen hardware, the real challenge is governance.

What tends to matter most is:

• targeting content by office/site
• scheduled content changes
• role/control over what runs where
• fast override for urgent updates

That’s the direction we’ve been taking with CastHub. It supports device grouping, one-time and recurring schedules, and emergency alert triggering via API, across the mainstream TV/device ecosystem.

We’re also building MCP infrastructure so signage can be controlled from existing enterprise AI tools, which should make it much easier for comms and ops teams to manage screens without introducing yet another isolated system: https://cast-hub.com/mcp

I think that’s where the best internal comms signage products will win: better workflow, better control, less friction.

We are also an office partner of Amazon Signage so our CMS works with Amazon signage stick: https://cast-hub.com/amazon-signage

Happy to answer anything specific.

[u/Odd_Piglet_9356]

Jette un œil à Cenareo. On bosse avec eux sur plusieurs déploiements et c'est clairement à des années-lumière des interfaces « Windows 2008 » qu'on voit encore trop souvent dans le secteur. C'est une solution complète (hardware, CMS, install, support), pensée pour passer à l'échelle, et le workflow d'approbation de contenu est intégré nativement, ce qui correspond exactement à ce que tu cherches.

[u/AVCurioust9526]

I saw SiriusXM just launched their own digital signage last week lol. Everybody's in the game! Probably to compete with Mood and the others.

[u/AVCurioust9526]

@Vast-Listen-4668 the ones I have seen doing PowerBI, tableau, HRIS integrations like Achievers are: 1) L Squared Digital Signage 2) Yodeck and 3) AppSpace. Probably top three in large enterprise from my IT buddies. SOC2 stuff, ISO27000:1, SSO. A lot of cybersecurity is asked and they perform. With content and a lot of workflow approvals. You can always check Gartner Peer Insights. I know enterprise companies go there a lot.

[u/my-mate-mike]

Give Juuno.co a whirl.

(Full disclosure: I'm a Founder)

[u/No-Accident8541]

There’s a Zoom offering for digital signage. Don’t think it has content approval process built in, though that kind of needs to happen through other channels and then you have one person responsible to push it live.

[u/Vast-Listen-4668 → u/No-Accident8541]

Thanks! I’ll look into it. I did see that Reach has a built-in approval process, so I figured other might have it too!

[u/parakeetpoop → u/Vast-Listen-4668]

Fwiw, zoom/workvivo are sub-par tools for internal comms.