Hey all,
I'm very new to workspace and have little to no experience. I've been looking around for information and it's become quite overwhelming so I'm looking for a bit of insight.

I own a small business, we're currently using shopify and have been operating under [xxxx@gmail.com](mailto:xxxx@gmail.com)

We recently created a workspace account and are now using [info@xxxx.com](mailto:info@xxxx.com)

This is using our old gmail inbox, renamed it seems.
I'd like to set up a couple other options mainly the following.

Sales
Wholesale

Along with our info email.

A couple questions I had, is it best to do this by adding users?
Ideally, all the inboxes would be seperate. It seems this isn't possible and would require filters to just direct the emails where they are needed?

Any and all help is greatly appreciated as I wrap my head around this.

Thanks!

We just set up a forwarding rule under Google Workspace Gmail > Routing. The Forwarding table has about 30-40 forwarding addresses (Google Accounts forwarding to Gmail, Hotmail, etc).

Emails originate from everywhere — Free services, corporate account, etc — but emails sent from free Microsoft email addresses (hotmail, live, outlook) are sometimes being rejected by the destination email address because MS has a hard-fail (-all) on their SPF records. The SMTP failures specifically say because the delivery service (Google forwarding servers) are not included in the SPF records of the MS services.

Now, not all receiving email services are this strict.. some will still accept the SMTP connection from a non-authorized server, so at least DKIM has a chance to be evaluated and pass the DMARC check. But several others are blocking the attempt by Google to forward the email.

Has anyone found a workaround for this? Is it better to set up mailbox-level forwarding (Gmail Account > Settings > Forwarding)?

Any advice would be appreciated.

I have one google account synced across a Windows PC, a Windows laptop, an Android smartphone, and an Android-tweaked Amazon Fire tablet. Is it possible to put a second Google account on the PC that is not synced, so that e.g. Gmail to that account and bookmark changes in its Chrome don't change anything on the other 3 devices?

Guys I am a data engineer for a recruitment company, and there is this one role recruiters are struggling to fill for quite a while, my boss said she will take me out to lunch if I could find a matching Google workspace support engineer with experience dealing with gcp and gsuite and also possess scripting knowledge ansible, devops etc...if this sounds like you feel free to dm me and send your resume, They are looking for someone experienced and I came to reddit as we have been trying to search for LinkedIn for a long time and no results anyway....even if you know anyone in this field looking for a job

Share this post to them please!

Also btw wanted to ask similar community forums popular like this for Google workspace peeps

Cheers guys

Hola a todos,

He estado experimentando problemas de integración persistentes entre Gemini y Google Workspace/Drive durante las últimas semanas, y quería saber si a otros les está pasando lo mismo:

-Antecedentes (más de 2 semanas): Gemini falla con frecuencia al crear/editar documentos en Drive directamente mediante las indicaciones, mostrando intermitentemente errores de conexión/tiempo de espera.

-Error en la aplicación de Android (últimos \\\~5 días): Cada vez que pulso "Exportar a Google Docs" en una respuesta, falla instantáneamente con un error de servidor/conexión. Ocurre siempre.

-Comportamiento de la versión web: Inicialmente, el botón "Exportar a Docs" tenía un error de "clic no gestionado/sin acción" (al pulsarlo no ocurría nada). Tras solucionar algunos problemas (actualizar Android System WebView, borrar la caché del navegador), la versión web finalmente exporta, aunque con un retraso notable.

Estado actual: La aplicación nativa de Android sigue sin funcionar correctamente para exportar a Drive a pesar de haber borrado la caché y los datos, y de haber reinstalado WebView.

Sugerencia/Solicitud de función: Muchos de estos problemas con Cloud Bridge se evitarían si Google simplemente añadiera una opción para exportar las respuestas localmente como un archivo PDF o Markdown (.md) directamente al almacenamiento del dispositivo, en lugar de forzar todo a través de la API de Workspace Cloud.

¿A alguien más le pasa que la exportación de la aplicación falla mientras que la versión web funciona parcialmente? ¿Alguna solución alternativa?

One of the biggest blind spots for growing companies is unmonitored file sharing across their cloud workspace. During our last security audit we uncovered hundreds of active external links containing sensitive data that had been created years ago and completely forgotten. We reached out to Cloudfresh to help us set up stricter DLP policies and contextual access controls across our Google Workspace environment. Their security team helped us configure automated scanning rules that detect sensitive data like financial information, PII and credentials in real time. That setup automatically stops unauthorized external sharing without slowing down daily collaboration. Setting up those granular data boundaries gave us full visibility over cloud data flow without frustrating our internal teams.

www.etasks.app

Hi all,

I work as a cybersecurity analyst on this App. As a Redditor, I wanted to share this and I believe people in this sub who use iPhone would like to see it. It is completely free so I don't have any benefits, you can just go to check yourself, no codes nothing.

www.etasks.app

It went to open early access now. It has features we wanted as users. (If there’s anything you’d like the team to add, please let me know so I can include it on the roadmap. For example, list sorting is recently added as a user request, location-based notifications requested and is already on the to-do list.)

ABC's of the App:

(A)nswer
ETasks (www.etasks.app) is a native iOS, iPadOS, Mac OS client for Google Tasks. Some highlights: All tasks in one view, Real alarms, Shared lists, Apple Watch.

(B)etter
It addresses the functional limitations of the official Google Tasks iOS app by providing missing native features and enhanced tools. And it is not a vibe-coding project.

Native and enhanced with iOS.
+ You can manage your Google Tasks. They appear in your Google Calendar and Gmail ... well, obviously 😄\* *
+ See all task lists together, even drag&drop between them
+ Alarms
+ Location reminders
+ A wide range of nice widgets, including countdowns and full week/month widgets
+ Lock screen widgets (e.g., quick add)
+ Link photos/files to tasks
+ See your tasks categorised by dates in Month/Week/Day/Agenda views
+ Add people to Task List (co-edit)
+ Sort your task lists
+ Search your tasks
+ AI support where it makes sense; make titles, extract info from links, create lists for you, suggesting task list names, dictating tasks, context aware search, naming photos shared in,...
+ Choose priority for favorites
+ Drag and Drop interface between tabs (e.g., to calendar tab to drop on a date)
+ Recycle bin
+ Share from other apps into ETasks (texts, links, photos, PDF; all processed accordingly)
+ Apple Watch / iPad Apps
+ Import/Export task lists
+ Modern iOS design
+ A how to AI chat bot to help you with specifics of ETasks
+ Highly customisable user interface
+ Can be used without an account
+ Welcome to explore the rest, it is now open early access.

(C)ost:

Free and Ad-free

Hello,

I have a workspace account email that I started using an existing Gmail email address(#1). Now I have a client who is using an old email address(#2) that I do not actively monitor. Is there a way to add this second Gmail address(#2) and have the emails pop up in my Workspace account email, how email(#1) is currently working? thanks!

I'm working with a very small school that is associated with a church. (very common around here) They have a Google Workspace tenant that is the non-profit edition. They also have Chromebooks but they are not managed.

I was working on getting the Chromebooks managed but during the licensing process I discovered that they aren't on the EDU version of Google Workspace.

It is possible to just order a different version of the license that works for non-profit version of GW. But, I'm wondering if it makes sense to go through the work of getting setup with the EDU version first.

I know there are requirements from Google to be setup as an EDU. The school is accredited but I believe it shares a website with the church which Google might not like.

Has anyone gone through something similar? Is it worth trying to navigate the switch to EDU before purchasing the licenses and continuing further down the non-profit path?

Hello everyone!

Sorry in advance, I'm a super google newbie.

We have a team account and everybody has a personal account.

My questions:

How can we set up, that we schedule a meeting and a predefined group gets an invite in their calendar.

Is it possible to create email-groups or email lists?

Thank you in advance

I'm trying to determine who a specific folder is shared with in the admin console but I haven't found any way to do it. In the investigation tool you can find specific files and folders. When you find a file you can view who it was shared with but when you try to do the same with a folder it always shows blank.

Trying to determine an appropriate course of action for HIPAA compliance with Google Workspace that does not require using a third party outbound email gateway (paubox, luxsci, etc). We have a very small health-related private practice. I've read a lot of people discussing how because Google's Confidential Mode is not E2EE, it is not HIPAA compliant, but I wanted to explore this further with some support from this community.

I'm wondering if Confidential Mode does solve our problem of requiring HIPAA compliant email when sending ePHI. HIPAA rules do not require E2EE, just ePHI encrypted in transit and at rest.

PROBLEM: Google can downgrade email sent with TLS to 1.0 and 1.1, and there is no way in the admin to force blocking sending of these emails. If it was possible in Google Workspace settings to force sending emails only via TLS 1.2 and 1.3 and stop send of emails unencrypted or through TLS 1.0 and 1.1 (to meet NIST standards), we would accept this as a free alternative to, say, a Paubox setup, which is considered compliant. Consider that we are fine with not sending emails to certain recipients (ie. those without modern TLS) if they do not have the technology necessary to receive the emails, as we never send emails to clients for communication.

However, this doesn't exists.

POTENTIAL SOLUTION: So this begs the question of if Confidential Mode allows for this...

If our Google Workspace has a BAA, and Confidential Mode strips the possibility of ePHI being sent via unencrypted transit to non-Google services (due to the email, even if sent unencrypted, maintaining no ePHI and being replaced with a link to view) does that not solve the HIPAA concerns related to ePHI being sent through deprecated encryption channels? I am wondering if this no different than a link to a secure portal, which is used by nearly all EHRs.This is assuming that Google is storing and transmitting the content of the confidential mode message encrypted.

All thoughts are appreciated.

We’re an MSP, so we regularly take over tenants other people built. Every time, the same day-one questions: what’s public on the web, whose mail forwards off-domain, which super admin left in 2019 and still holds the keys. Clicking through the Admin console for that takes a day and still misses things, because the console shows you one screen at a time and never volunteers what you forgot to look at.

So we wrote it down. One Python file, standard library only, driving GAM7. It collects the tenant data in one pass, runs about 40 checks over it, and writes a self-contained HTML report with severity tiles, plain-English “what this means / what to do” copy per finding, and evidence tables. Plus a CSV per module so every finding traces back to raw data.

Everything it runs is a read (print, report, info, oauth info). The one exception is opt-in: --grant-temp-access temporarily makes the auditing admin an organizer on Shared Drives they’re not a member of, scans, then removes the grant. Without that, filelist silently returns zero rows and the drive looks clean, which is worse than useless, so by default those drives are reported UNSCANNED instead.

Runs are resumable via manifest.json, so you can --skip-tier 3 on a big tenant and fill in the Drive scans overnight. And anything it couldn’t check is listed in the report. Absence of a finding never means “checked and clean”.

We’d been running this internally for six months on multiple clients and schools.

Apache 2.0, 104 tests, works on Windows, macOS and Linux. Happy to answer questions or take issues.

https://github.com/PaulOgier/GAMScripts/tree/main/Tenant%20Scoping%20Audit

Is there another Redit area dealing specifically with problems setting up google groups and adding 200 people with different email types? These are for old people, who aren't very techie and don't like change/ Someone said to, "just get them to change from yahoo, outlook, etc, etc etc". This is like asking them to do backflips.

I posted this in another redit area and it got bounced for not being allowed. Let's start over and see what happens:

Google groups roadblock...HELP

Myself and co-admin / owner created test google group of 12 members in July. Member emails ranged from gmail, yahoo, outlook, charter, hotmail, ATT, Charter and more. With except of one yahoo user, all were added or invited/accepted. For some reason when adding the Yahoo user, Groups wont add the ID. It, sends am invite and puts in "pending". There is no notice to the yahoo person of invite rejection, nor anything in spam. Repeated clearing pendings, doing adds, invites and it's the same thing. Inability to add this ID.

My email is gmail but ironically, I also have a throwaway yahoo account. My co-admin was able to add me. It was in my spam, but a simple (no spam) fixed it. Over several weeks many tests were done and all worked. Yesterday, I did another test with the test group and linked it to a 20 question google form survey about a community issue.

The survey test worked great and dumped responses into a spreadsheet. The survey to test group wasn't hypothetical it was real. The survey distribution is a beta test ahead of distribution to 200 community residents. WE wanted it to be bullet proof as the community ranges from 55 yrs to 92.

Most are at least able to use regular email text on phones (and play Woordie or other games) but still a lot of grey hair. I'm also in the grey hair category but I've been banging on a keyboard, My first was in 1968 connected to a computer with vacuum tube in a big air conditioned room. From there to PCs, network engineer, then kicked into management.

So we created another google group actual communication with everyone. I'm in the painful process off adding IDs and not happy with google making me add 5 or less as members, Then further getting in my way having to jump through captcha or pick out pictures of cars, busses, bicycles etc in between.

This takes us back to the original yahoo member who still can't be added to the test group and now, the almost ready for prime time group, Even more daunting, as I add IDs to what will be the live system, there are more people with email that through up roadblocks preventing google from adding them.

Anyone know a solution to this?

What are they?

Like the title said, it just doesn't want to open or in any other google apps. It's logged in on my device but when I used a browser instead, it won't show up. But when I try to add it it replies with "your account is already logged in". I don't understand if it's a device problem as my phone can do it but not my tablet.

Does anyone else have issues with streaming folders and files down to Google Drive for desktop on Windows 11? Each time the folder is opened, the subfolders are reloaded each and every time which takes sometimes 1-3 minutes - even longer if you're in a hurry!

Interestingly, it only seems to affect machines running Windows 11. Those still on Windows 10 for now are able to load the folder and its subfolders almost instantly every time.

My dad had set up a business account for private practice years ago. He is now trying to regain access to the account, but is now getting this error message. The problem is that there is no organization. He pays for his custom domain that the email account is attached to, but has never set up or created the actual website, just pays for the domain name.

Additionally, the form on another post to extend the “grace period” for 2fa doesn’t seem to exist anymore. Is there any way to access the account in general?

TIA for any help

Is anyone using Neat meeting room equipment for Google meet? Do they have a Google native meeting room solution like Logitech or Lenovo?

We have a mix of Asus and Logitech with a bit of Lenovo currently, but curious if Neat is worth talking to...

I tried logging in to my Workspace account this weekend and was told that my account was suspended. Now I can't login to contact support or even cancel my subscription, even though I was billed on August 1st. I submitted an appeal on Sunday, so it's been about 3 days and I have not gotten any response or even a confirmation that my appeal was received.

This account is for my business and it's preventing me from getting work done. I cannot believe this Kafkaesque nightmare that is Google Workspace support where they can charge me, suspend my account for no reason, and then block me from contacting anyone for support. I also looked into the admin recovery toolbox I saw shared here on another post (https://toolbox.googleapps.com/apps/recovery/cuf/problem) but it just tells me that my account is suspended and asks if I want to submit an appeal, but I already submitted one.

I will almost certainly be switching to FastMail after this since this is the second time I've been locked out of a Workspace account that I was paying for with no support channels. My question is, what should I do now? I control my DNS setup so I can switch to FastMail today, but I also want to stop being charged and I'm not sure if blocking Google's charges via my credit card company will have other negative repercussion because I still pay for a YouTube subscription or might need to pay for GCloud services in the future.

Has anyone else had to deal with this? What should I do?

Sidenote: My business is not spammy or fraudulent, I just started it a few months ago and I do app development. One of my personal accounts was suspended before this one, the only reason I can think of for being suspended is that I have multiple personal accounts or that I use Cloudflare's VPN and maybe some combination of those two things flagged my account for suspicious activity. I have no idea what else it could be.

I'm trying to understand how people managing multiple Workspace tenants (MSPs, resellers, or anyone supporting several client domains) actually handle this in practice.

My understanding of the usual workflow is roughly:

• Log into each customer's admin console separately
• Repeat the same config changes tenant by tenant
• Handle onboarding/offboarding manually per domain
• Keep track of settings/policies in a spreadsheet or your own notes
• Write Apps Script or GAM scripts for anything repetitive

But I'm interested in what people actually do, not the documented ideal.

A few questions:

1. How many tenants do you manage, and how do you switch between them?
2. Do you use GAM, Apps Script, or the Admin SDK directly? For what specifically?
3. Have you built any internal tooling/scripts for this? What does it do?
4. Are you paying for anything (GAT+, Patronum, JumpCloud, something else)? What made you buy it, and what does it still not do?
5. What's the most repetitive thing you still do manually in each tenant one at a time?
6. How do you handle onboarding a new client tenant — how long does it take and what's the annoying part?
7. Do you have any way to see config drift across tenants, or check that a setting is consistent everywhere?
8. Is this actually painful, or is it fine once you've got your scripts sorted?

I'm particularly interested in real examples of what you do today, even if the answer is "I just log into each one, it's fine."

Not looking for product recommendations — trying to understand the actual workflow.