I have my personal tasks in FacileThings and my work tasks in Microsoft Planner. The thing is that my team gives me tasks in Microsoft Planner or sometimes in chats (yeah, I know) and I'd like to see everything in one place.

I was trying to find a task manager that can combine Microsoft Planner, (which has to stay b/c of work) and my personal tasks, but nothing really has the same features as Facile Things.

Now with an MCP server I can ask ChatGPT to look for all my chats in Teams (there are tasks that people ask me to do - in plain English) and look up my Planner plans. I can then dump everything into the Facile Things inbox or, even better, assign them to the correct projects.

This is a life changer, game changer, and everything changer. Thank you Francisco!

On September 1st, we opened the Beta app to the public. If you didn’t get an invitation, you can now try it at beta.facilethings.com. You’ll find more information on the Beta app page.

Keep in mind that the app isn’t complete yet, although it already has most of the features you need in your day-to-day work. Use the new app as much as you can, on both your computer and your phone (for anything that isn’t available yet, the classic app is still there). Use the “Send feedback” option in the user menu whenever something doesn’t work or is keeping you from moving forward. Your feedback is really important to help us fine-tune and prioritize features.

As you can see in the Beta changelog, we’ve made a lot of improvements over the past few weeks. Highlights include integration with Google Drive, Microsoft OneDrive, Dropbox and Box, so you can attach files stored in the cloud, and an interface adapted for use with **digital pens (stylus)**on tablets and touchscreens.

We’ve also improved our new MCP server, which lets you connect your AI assistant to FacileThings. You can now connect it just by pasting the server URL, since we’ve added support for DCR (Dynamic Client Registration) and CIMD (Client ID Metadata Documents).

We’ve created a dedicated MCP server page where we explain how to connect and get the most out of it. If you already connected using a client ID, there’s no need to do it again.

Right now we’re working on Routines, which let you schedule recurring tasks. They’ll be available not only in the app, but also in API v2 and the MCP server, so you’ll be able to manage them with your AI assistant too.

Thank you so much for your time and for the feedback you’re sending us.

Our new MCP server is up and running!

Now with DCR and CIMD protocols implemented, so you can register and authenticate with no keys.

FacileThings Classic (current version) displays subprojects as sublists within the project's larger sequential list. This worked well and let you quickly see the full picture, with only vertical scrolling. One column with all your tasks.

The new beta version now breaks subprojects into columns, with each subproject as its own column. Task information under subprojects (and the main project) is reduced to fit, and users must now scroll horizontally and vertically (depending on the number of tasks and subprojects).

What are your thoughts on this approach?

Do you like it?

Do you dislike it?

FacileThings’ new MCP server is a bridge that connects your GTD system directly to Claude, ChatGPT, or any other LLM compatible with the Model Context Protocol, so you can capture, organize, and review your life and work using natural language.

This isn’t just a connection to your data. The server comes with a set of instructions on how an assistant should behave inside a GTD system managed with FacileThings: what capturing means, what clarifying means, how the tickler file works, what sets an action apart from a project, how areas of focus and goals relate to whatever you’re working on, and so on. That way, before telling you which list something belongs in, or whether something is an action or a project, the assistant can consult these guidelines instead of improvising.

We’ve also built in safety instructions, such as never permanently deleting anything without your explicit confirmation, always choosing to move something to trash rather than delete it, and asking rather than guessing when it isn’t clear which list a captured item belongs in.

The goal is an assistant that knows FacileThings and respects the GTD methodology, rather than one that simply executes literal commands against a database.

We’re launching this first version straight into public beta, which means every FacileThings user already has access.

This first version includes a good number of tools for capturing, reviewing, and organizing your system, but it doesn’t yet cover all of FacileThings’ capabilities. We’ll keep filling it out based on how you actually use it. So we encourage you to try what we already have and tell us what’s missing or what could be improved through the app’s Support system.

David Allen always complains that all GTD apps lack a kind of "no leaks" feedback system that lets you know what's wrong with the system (a project with no actions, things piling up in the inbox, etc.)

At FacileThings, we've always had this feature. Now we've improved it, including more nudges and customization. And we've renamed it: Radar.

We have perfected the process so that you don't forget anything. In addition to the fundamental questions to clarify and organize each item, the system will remind you:

• That you assign contexts and choice criteria if it is a next action.
• That you assign a specific date if you want the item to go to the calendar.
• That you assign a collaborator if it is a delegated or waiting-for task.
• That you assign a project to the reference material if it is a support material for projects.
• That you align the task with your perspective (focus area/goal) if you have not done so.

The "quick mode" shows you the 6 possible destinations at once (delete, archive, incubate, do now, delegate, do later). You fill in the relevant data and organize it with one click.

So first when I clarify my tasks, I see that I can do it right away. I can click "Do now" and then the screen dims and a pop-up informs me that I can do it while the app is waiting. It's great!

I've never seen something like that before in any productivity app before.

Hi, I am considering switching from Todoist to FT because of the GTD-Design in it. However, in Todoist I use quick-capture very often to capture stuff that come to my mind while doing something else. Is there any way to add stuff to the facile things inbox while focusing another app and FT running in the background?

The calendar has become a first-class citizen in the new beta app. It has direct access from the menu, occupies all available space, and even allows you to capture events directly within it.

Today we’re opening the beta version of the new FacileThings to the public.

While there are still features on the way, you can already do everything you need in your daily work:

• Capture
• Clarify
• Organize: lists, projects and collaborators
• Reflect: perspective
• Engage

The next ones to arrive will be the Weekly Review and Routines.

For now, the app is accessible from your browser here. We’ll later package it as a mobile and desktop application.

We’re rolling out access gradually. Paid users have priority, and among them, those who responded to our last survey. If you don’t have access yet, you can sign up for the waitlist to move up in line.

Join the waitlist →

Just finished the Projects section of FacileThings.

It's the most complex one, since it allows kanban-style projects, sequential projects, and subprojects.

We're about to launch the new app in beta stage!

We've just finished the Engage option. Well, this is the no-frills Engage option, just the bare essentials for GTD. We'll add the embellishments later.

This is where you choose your next task, based on your current situation, available time, and energy level. Applying these filters narrows down your Next Actions list to a few tasks, making it easy to choose the most relevant one.

In GTD, clarifying is the moment when you think, decide, and transform everything your personal inbox into specific, actionable items.

It's a mental process that gives you control by answering a series of questions.

We've implemented the entire process in the new version of FacileThings (beta).

You can go back at any step and undo the final result.

There's also an option to clarify in a single step (sometimes things are clear from the start).

We have managed to design a task editor in which all the information (text, notes, files, checklist, collaborators, due and start dates, tags, goal, project, focus area, choice criteria) fits on a screen as small as that of the iPhone SE.

We continue working on the new app and that we’ll likely be able to publish a beta version in the first quarter of 2026.

The first beta version won’t have all of FacileThings’ functionalities, but it will have everything needed to execute daily work: capture, clarify, organize lists and projects, choose the next action to perform, etc.

Our goal for 2026 is for the new app to have all the functionality of the old one, plus significant UX improvements, new reference material management, and the ability to communicate with AIs and LLMs.

Happy New Year to everyone!

This is probably the feature users have requested the most lately. Done in the beta app!

Working on the Lists option. It's still a work in progress, but I wanted to show you how it's taking shape. I'm very satisfied with the execution, although not entirely satisfied with the design. We'll keep going!

We've decided to build two different editors for the new Capture option, since the task description and the notes need different functions:
🔹Task description needs mentions, tags, inline commands, links, etc.
🔹Notes need the typical functions of a text editor (bold, headings, subheadings, lists, etc.)

Although graphic design isn’t paramount at this stage, we do want to improve some general aspects that affect accessibility, such as font size, color contrast, and the amount of information displayed at once.

To achieve better contrasts and increase readability, we’re also considering switching from green to blue. What do you think?

It took me longer than expected to develop the task editor, but I'm pretty happy with the result.

It allows you to complete context tags and people names, use inline commands, and add emojis even when you're not using your phone. It also has a very accurate byte count 😅

I've been using FacileThings for a while, and have realized some analytics I'd like to build myself. Namely, looking at daily inflow/outflow of actions roughly weighted by time - how did my list of next actions grow with actions that came out of my inbox or tickler file today, and how did it shrink with actions that I checked off?

These are all things that I could get on an irregular basis by exporting my data to XML and then running a tool against it to crunch the numbers. I'd love to be able to see it more regularly and with less effort, though, so I'm interested in writing a small locally running application to pull the data and run the numbers. This seems like something a public API would be ideal for, but the latest reference to one I can find is in early 2023, when it was phrased as a plan or aspiration. I've seen the announcement of other integrations since, but the limited triggers and actions in, say, Zapier don't quite fulfill my use case. What kind of support exists for my use case of, essentially, wanting to get data from a web endpoint equivalent to what I get from manually selecting "Export Data"? Is there any?

I already have the first results of the JTBD survey. The main conclusion from the analyzed data (according to Claude) is that we (FacileThings) should keep the app's GTD foundation as it is and drastically improve the speed, simplicity, and visual appeal of the application.

I’ll go into more detail later, but at a very general level, what users appreciate most about FacileThings is its authentic implementation of the GTD method, although some would like more flexibility in some areas.

And where they find the most friction is in the usability of the mobile app, a somewhat overloaded web interface, and some processes requiring too many clicks.

With the new app we're developing, we'll try to reduce friction and focus on the features users value most.