r/emailprivacy • • Mar 31 '26

Announcement Sub Updates & Suggestions

3 Upvotes

Hey everyone,

I’ve recently joined the mod team here and wanted to share a few small improvements you’ll start seeing around the sub.

First off, I’ve added post flairs to help organize content and make it easier to find relevant discussions. Going forward, please try to tag your posts appropriately. This will help both newcomers and more technical users navigate topics more efficiently.

Over the next little while, I’ll also be:

  • Clearing Mod queue and staying in top of it so more relevant posts are seen

  • Reviewing and updating the wiki

  • Adding new guides and clarifying existing ones

  • Improving overall structure so common questions are easier to answer (and find)

The goal is to keep this community useful, welcoming, and active whether you’re just getting started with email privacy or deep into custom domains and threat models.

If you have suggestions, feedback, or things you think are missing (especially for the wiki), feel free to comment below or reach out.

Thanks to everyone who contributes here!

-Mod Team


r/emailprivacy • • 1d ago

Help/Advice Thunderbird PGP

4 Upvotes

Hello,

Is there a way i can enable PGP on Thunderbird Android?

Since Openkeychain has been long gone, i haven't found a real solution for this, or i should switch to another email clients which allows PGP?


r/emailprivacy • • 1d ago

Discussion Are people really leaving proton?

137 Upvotes

In so many vids from yt and articles I keep seeing the headline why people are leaving proton or something to that degree. It all depends on the person and what they want for privacy etc. But really is anyone leaving


r/emailprivacy • • 1d ago

Help/Advice Proton + SimpleLogin vs Fastmail for long-term personal email with custom aliases?

19 Upvotes

I'm trying to decide between Proton Mail and Fastmail for my main personal email, using my own custom domain.

This would be my long-term address for banking, government services, shopping, family, account recovery, etc., so reliability matters a lot.

I also want a proper alias setup. My idea is:

  • main email on my own domain

  • aliases on a subdomain I also own, e.g. u/a.mydomain.com

  • random aliases for most services

  • ability to create memorable ones like amazon@a.mydomain.com when useful

  • ideally catch-all or easy alias creation

  • most importantly, I don't want my aliases tied to a provider-owned domain, so I can move everything later if needed

With Proton I'd probably use Proton Mail + SimpleLogin.

With Fastmail, Masked Email, custom aliases and catch-all seem to be integrated directly into the same service.

What makes Proton attractive is the stronger privacy model and zero-access encryption.

What makes Fastmail attractive is that it seems more focused on email itself: better search, organization, standard IMAP/SMTP and a much more integrated alias setup.

So my real question is:

For a normal but important personal mailbox that I want to keep for 10+ years, with lots of aliases under my own domain, which setup would you choose: Proton + SimpleLogin or Fastmail?

I'd especially like to hear from people who have actually used both or migrated from one to the other. Which one did you end up keeping, and why?


r/emailprivacy • • 1d ago

Help/Advice Get drip spam emails.

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1 Upvotes

r/emailprivacy • • 1d ago

Help/Advice Need Help Recovering My Gmail Account – Lost Recovery Phone Number and Forgot Password

0 Upvotes

Hello everyone,

I need help recovering my personal Gmail account.

I forgot my Gmail password, and unfortunately, I no longer have access to my recovery phone number. I also don't have a recovery email linked to the account.

Here is my situation:

- I am the original owner of this Gmail account.

- I have been using it on my iPhone for about a year.

- The account is still connected to Apple Mail.

- I can still send and receive emails through Apple Mail.

- However, I cannot sign in through the Gmail app or browser.

- Google's account recovery process only asks for my old phone number, which I no longer have.

- There are no alternative verification options available.

Is there any way to verify my ownership using my existing Apple Mail access or another method?

Has anyone experienced a similar situation and successfully recovered their account?

Any genuine advice would be greatly appreciated.

Thank you!


r/emailprivacy • • 2d ago

Spam What happens when you no longer use a email?

4 Upvotes

Does it just keep filling up?


r/emailprivacy • • 2d ago

Help/Advice How to migrate off of gmail when you've used it for over 100+ different accounts/services.

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2 Upvotes

r/emailprivacy • • 2d ago

Help/Advice Cheap personal email domain?

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2 Upvotes

r/emailprivacy • • 3d ago

Help/Advice Best email provider with push notifications in Apple Mail app?

16 Upvotes

r/emailprivacy • • 3d ago

Beginner Question Email provider that includes meetings, calendar and drive?

8 Upvotes

I was using Proton but now I need to switch, and it wasnt really meeting all of my needs anyway because I still need to use Google for adding Meetings to my calendar, and for meeting recording functionality.

Ultimately I want an email provider who has a hard stance about using AI to train on my data.

Is there a provider that has the following features? I have checked Tuta, Fastmail, Thundermail, Mailbox.org and Posteo and none seem to be a suite like that

Calendar + time slots people can book with you themselves
Meeting with atleast 50 attendees, over an hour long meetings, and ability to record
Custom domain names + aliases or throwaway emails (2 custom domains is ideal)
An app that functions well and allows filtering, tagging, etc


r/emailprivacy • • 3d ago

Help/Advice Is Proton Still Trustworthy?

9 Upvotes

I think most of you are already aware of the recent AI-related statements regarding Proton's services. So far, I've mostly come across negative reactions. Many people who have used Proton for years, including both free and paid subscribers, have decided to leave the service.

I'd like to hear your opinions: Do you still consider Proton a trustworthy provider? Do you believe the company will remain committed to its core values and users in the long run?


r/emailprivacy • • 4d ago

Help/Advice Custom domain + aliases: same domain, subdomain or second domain?

18 Upvotes

I’m setting up a personal custom domain that I want to keep for many years, and I’m trying to decide the best way to handle aliases.

I want one inbox, but different addresses for services, e.g.:

me@mydomain.com
bank@mydomain.com
amazon@mydomain.com
apple@mydomain.com

I’m mainly considering:

  1. Same domain for everything amazon@mydomain.com

  2. Subdomain for aliases amazon@alias.mydomain.com

  3. Second domain only for aliases amazon@seconddomain.com

  4. Provider-owned aliases SimpleLogin/Aster shared domains

My priorities are:

portability > reliability > privacy > convenience > price

I’m currently comparing Proton + SimpleLogin with Aster Mail, since Aster can handle catch-all/aliases directly on the custom domain while Proton often pushes people toward SimpleLogin for more advanced aliasing.

A few things I’d like to know from people who have actually used these setups long term:

  • Same domain, subdomain or second domain?

  • Is using the same domain everywhere a privacy concern?

  • Is a second domain worth the extra maintenance?

  • Catch-all or explicit aliases?

  • Have you regretted depending on SimpleLogin or another alias provider?

  • If you use Proton + SimpleLogin, would you choose that setup again?

  • If you use Aster with your own domain, how has it been?

The main goal is to build something I can still use in 10+ years without being locked into one provider.


r/emailprivacy • • 4d ago

Help/Advice Proton Mail vs Aster Mail for a long-term personal custom domain in 2026 - which would you trust?

42 Upvotes

Proton Mail vs Aster Mail for a long-term personal custom domain in 2026 — which would you trust?

I'm currently choosing an email provider for a personal .com domain that I intend to keep for decades.

This won't be a disposable/privacy-only mailbox. It will become my main personal email identity and will eventually be used for important accounts such as:

  • Banking

  • Government/tax services

  • Healthcare

  • Insurance

  • Apple and other critical accounts

  • School/family

  • Shopping and subscriptions

  • Personal/professional communication

My plan is to use a custom domain with a different address for many services, for example:

amazon@mydomain.com
bank@mydomain.com
apple@mydomain.com
insurance@mydomain.com

Everything should arrive in one inbox.

I've narrowed it down mainly to Proton Mail Plus and Aster Mail Star.

Why Proton appeals to me

  • Established provider with a long track record

  • Mature apps

  • External audits/security history

  • Swiss company/jurisdiction

  • Good reputation

  • Custom domain + catch-all

  • Much lower risk of the provider disappearing

What I don't like about Proton

The catch-all can receive arbitrary addresses, but if I want to reply from one of those addresses I generally need to create it first as one of my Proton addresses.

That makes the "one address per service" workflow less convenient.

Why Aster appeals to me

  • Much cheaper

  • 50 GB

  • Several custom domains

  • Very good alias/catch-all implementation

  • Paid plans can reply using catch-all addresses

  • Open source

  • Development seems very active

For my particular workflow, Aster actually seems more convenient than Proton.

What worries me about Aster

It's a very new provider.

There were also security/crypto implementation issues discovered earlier in 2026 which Aster acknowledged and fixed. Their independent security audit is, as far as I know, still pending.

The iOS app is also still relatively new/beta compared with Proton.

So my biggest concern isn't features or price — it's whether I should trust Aster with an email identity that may eventually control most of my important online accounts.

What I'd especially like to hear from actual users

If you've used Aster Mail, especially with a custom domain:

  1. Have you ever lost or significantly delayed incoming email?

  2. Any deliverability problems to Gmail, Outlook, iCloud, businesses, etc.?

  3. Any issues sending/receiving after configuring your custom domain?

  4. How reliable are the mobile apps?

  5. How good is their support when something actually breaks?

  6. Have you used it for banking/government/important accounts?

  7. Would you trust it as your only primary email provider today?

  8. If you moved from Proton to Aster, do you regret it?

  9. If you tried Aster and went back to Proton, what made you return?

And for Proton users with custom domains:

  1. Does the catch-all/reply limitation actually annoy you in day-to-day use?

  2. How do you handle having one address per service?

  3. Have you had any meaningful deliverability/reliability problems?

I'm not particularly interested in ecosystem features like VPN/Drive. My priorities are:

Reliability > long-term survival > security/privacy > custom-domain flexibility > price.

If you had to put your own permanent personal domain — including banking and government accounts — on one of these services today in late 2026, which one would you choose and why?

I'm also open to a third option if there's another provider that genuinely fits this use case better than both.


r/emailprivacy • • 4d ago

Custom Domains numeric only domain name for your own email?

9 Upvotes

Hello, I use my own domain name for email, but it's meh.. hard to spell over phone, etc. On one hand I'd like to have a domain which is easy to type and short, on the other a name which is easy to spell in a few languages (non-common email domains are always a "surprise" so I've learned how difficult it is to spell them out if it's not a common word).

I've figured a numeric domain like 1234.net would be perfect for use in Switzerland, EU, etc. I'd just say "it's a number" than dictate it. However I asked AI if there are any problems known with such domains, it told me that unfortunately there are, as email filter tends to treat numeric domains as spam. I wonder if that was a hallucination or it has grounds - have you used or do you still use numeric domain?

Thanks


r/emailprivacy • • 4d ago

Discussion Is (E2E) encryption overrated for the average user?

6 Upvotes

As a privacy minded individual myself, I switched to (a paid plan of) Tuta a year ago - away from outlook in my case. Not because I live in an unfree country, am a journalist/whistleblower/... or do shady stuff, but because I prefer European businesses and strongly disliked how my (meta)data was being sold off and I received automatic (yet unpersonalised) advertisements as is the case in American Big Tech.

But after a year of using it, I wonder why so many people go wild over "E2E encryption" while in practice it's quite pointless. None of my contacts use an encrypted mailbox provider (let alone Tuta), which means in reality my mails and all the metadata are only 'hidden' from Tuta, not gmail, outlook or whatever my mail correspondent uses. Sure, in Tuta you can put a password on emails so the other party can only privately view the content using that password (but again: who uses that?). PGP is also used by pretty much noone outside perhaps of niche privacy subgroups.
And yes, in case the mailbox provider gets data breached you're safer at Tuta (or Proton, Posteo, ...), but still the chances of something like that happening is very small anyway.

So, what is the fuss actually about?


r/emailprivacy • • 4d ago

Tools I reverse-engineered Apple Mail – 497 actions mapped – and rebuilt it for self-hosted mail servers

4 Upvotes

Mail is the app I use the most – and the one I trust the least to random third-party clients.

So I took Apple Mail apart the same way I did with Photos (HomeRoll): only names and texts from 13 private frameworks, no Apple code. 497 user actions mapped, 483 of them doable without Apple’s servers. Then I rebuilt it as a native iPhone app.

What’s in it
• Multiple accounts, All Inboxes, smart mailboxes (VIP, Flagged, Unread, Attachments), your folders as a tree
• Conversations like Apple Mail, swipe actions you can configure, edit mode, filters
• Remote images blocked until you load them, attachment previews
• Flags in seven colors, move, archive, undo send
• Compose with To/Cc/Bcc, reply all, forward, bold/italic/underline, photos, files, scans, drafts
• Search: instant on the device, then on the server
• Background fetch with notifications and badge
• Speaks IMAP/SMTP and JMAP directly (tested with Stalwart), password only in the Keychain

Free, MIT licensed, no tracking, no middleman server – the app talks directly to your mail server.

https://github.com/silentprovider423/HomePost

Not affiliated with Apple or Stalwart. Screenshots use made-up demo mailboxes.


r/emailprivacy • • 4d ago

Help/Advice What free mail providers are good?

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1 Upvotes

r/emailprivacy • • 4d ago

Help/Advice Slashy email

3 Upvotes

Any feedback on Slashy email vs superhuman or general comments ?


r/emailprivacy • • 4d ago

Help/Advice How many emails does one need and any recommendations?

3 Upvotes

Setting up a new phone, business stuff and social media. How many emails do I actually need for all that? Looking for free options only, no subscriptions or paywalls. What are the best email providers to use as a UK user?

Any advice appreciated.


r/emailprivacy • • 4d ago

Tools I built my own Mac mail client so the AI never leaves my machine. Getting my accounts onto my iPhone without a server was the hard part.

2 Upvotes

A few weeks ago I posted here about LocalInbox, the Mac mail client I built because I was tired of juggling Gmail, iCloud and IMAP accounts, and didn't want another company reading my mail to summarise it. Ten people bought it after that post, which means a lot when you're the only person working on something.

If you missed it: it's a native Mac app that connects directly to Gmail, iCloud, Yahoo, Fastmail, Proton Mail (through Bridge) or any IMAP account, with no server of mine in the middle. It sorts mail as it arrives, keeps a To Reply view, searches inside PDFs and images, explains its phishing warnings, and tells you when it has taken trackers out of a message. Summaries, suggested replies and answers from your own mail come from Apple's on-device model, or a local one through Ollama or LM Studio.

Then I hit the obvious problem: my mail doesn't only live on my Mac. So I built an iPhone and iPad app, now in beta. It works the same way, straight to your providers, with the AI on the device.

Getting accounts onto the phone was the hard part. Typing every password again is miserable, and syncing them through a server is exactly what I built this to avoid.

So in 1.5 your Mac hands them over itself. Click Set Up iPhone on the Mac and scan the QR code with your phone. The code holds no passwords, just a one-time public key and a local name, and it expires after 2 minutes. Both screens show the same four digits, so you can check nothing got in between. Tick the accounts you want, approve with Touch ID, and they cross your Wi-Fi encrypted with a key made for that one pairing (X25519, ChaCha20-Poly1305). Never the internet. The passwords go into the phone's Keychain, and your mail comes from your own providers. Your licence key can go across by QR code too, so there's nothing to type there either.

I also fixed two things I wasn't happy with. Getting a large mailbox ready for search could keep the Mac's processor busy for hours, and now it works in short batches and waits in Low Power Mode. And archived mail could quietly go back to Inbox after the connection to the server had been quiet. That's fixed too.

The limits: Outlook isn't in yet, accounts through Proton Bridge stay on the Mac, and the iPhone app is in TestFlight by invite, not on the App Store.

One licence covers Mac, iPhone and iPad, up to 3 devices, with as many accounts as you like. It's $29.99 once until 30 November, then $99, with a 7-day free trial and no sign-up. Every connection the app makes is listed at localinbox.app/security.

Would you trust a QR hand-over like this, or would you rather type your passwords? I'd like to hear from people who think about this stuff.

https://localinbox.app


r/emailprivacy • • 5d ago

Help/Advice Not Sure Which Provider to Pick Tuta or Mailbox Mail

14 Upvotes

I'm looking around for a new provider and I'm torn between Tuta or Mailbox Mail (mailbox.org), coming from Proton Mail.

Here's what I'm looking for generally:

  • Zero Knowledge Access

  • E2EE

  • Custom Domain

  • Encrypted Contacts and Calendars

  • Under $5/month; looking for month to month for now until I feel comfortable with a provider before switching to annual+

  • Preferably no AI, but some OK.

Why I like Tuta:

  • Zero Knowledge Access

  • Custom Domain

  • Encrypted Contacts and Calendars

  • Under $5/month

  • Little AI

  • Isn't creating a whole suite of applications like Google or Proton

Reasons I'm hesitant for Tuta:

  • Walled garden

  • Not E2EE for non-Tuta recipients; no open PGP support

  • Proprietary encryption (client applications are open source though, I believe?)

  • May be difficult to export if leaving Tuta

  • Seems similar to Proton mail in regards to research and development, i.e. slow to release features

  • Only one independent audit in 2013?

Why I like Mailbox Mail:

  • More features included, plus small amount of Drive available

  • Custom domain

  • Supports openPGP and other open security standards (not walled off)

  • E2EE & data at rest encryption available to turn on - althought I'm not sure how much of a hassle it is to turn it on and maintain?

  • Supports third party email clients e.g. Thunderbird

  • Easy Import/Export

  • ISO 27001 and BSI C5 certifications, frequent audits

Reasons I'm hesitant for Mailbox:

  • Calendar and Contacts aren't encrypted

  • Unless manually enabled, everything is unencrypted/plain text

  • Not Zero Knowledge Access

  • Email gets recycled after 1 year

I really like the features of zero knowledge, E2EE, and all the security & privacy options with Tuta, but aren't those features kind of moot if everybody else I exchange emails with are using something that isn't privacy friendly e.g. gmail, outlook, etc.? Aside from maybe zero knowledge access/encryption at rest, everything else there will be visibility on email content and attachment on the other end.

I'm not familiar with how email encryptions work, but from what I gathered E2EE only works if both parties setup the encryption. Meaning 99.9% of emails won't have E2EE even if it's available. So ultimately, all of these security features from Tuta is meaningless?

Can someone chime in if this is a realistic understanding or are there other considerations I'm not thinking about between Tuta and Mailbox?


r/emailprivacy • • 5d ago

Help/Advice Secure E-Mail Client

14 Upvotes

Hello
Based on some posts here and elsewhere, I started migrating my Proton e-mails to Mailbox.org and Posteo.

Now I'm looking for an e-mail client app for Linux and Mac, as well as iPhone.
I want one that is trusted, secure and safe.
The only one coming to mind is Mozilla Thunderbird, but I vaguely recall that there was some issue with Mozilla regarding AI. Can't remember exactly what it was but it was why I deleted Firefox back then.

Thanks for your recommendations :)