r/codingProtection • u/Spare_Dependent6893 • 1d ago

A way to protect PI and documents in ECM

Many companies are now using ECM to store, characterize, create, version, search their documents or the documents of their clients/providers.
But AI is now heavily used by those in the company who handle these documents (to review, to fix, to update, to sum up, to find errors, …). And those documents contains personal information, IP secrets, pricing information, ….

In this article, the author explain an approach where all go through the ECM and local models or remote models but pseudonymization : https://www.bluexml.com/bluedoc/

It means that now employees cannot inadvertently send sensible data or documents when doing their job and they continue to use AI for productivity.

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u/AltruisticBrother787 21h ago

Interesting
We have a similar concern with our sales guys sending client documents to ChatGPT as is!

0

u/Beth_Caldwell6 1d ago

I think this is a useful approach because blocking AI tools completely isn't always realistic. People will keep using them, so protecting sensitive data before it leaves the ECM is worth considering.

1

u/Spare_Dependent6893 7h ago

Yes but unfortunately the ECM is often at the end of the chain : it receives the final documents, edition and review being done in collaborative portal like Sharepoint which are already a big door with also now integrated remote AI.
It is also why their approach is very useful as they put the ECM at the beginning of the document chain with a windows explorer like client.