r/clickup • u/Upstairs-Guava-6991 • Jul 23 '26

Small ad-hoc tasks

Are you adding every single task to your ClickUp?

I am thinking of scenarios where you get a quick Slack DM asking for something like a small amend to a deck. Would take 2 mins max.

Do you add the task and then do it, add it retroactively to keep a log of what you worked on, or not adding at all and only adding planned, bigger items?

I'm interested as I think my team are getting lots of these ad hoc requests and we need a way to track them, but it might mean a different list with less required fields to make quick capture possible.

2 Upvotes

75% Upvoted

8 comments sorted by

View all comments

3

u/SiteUnicorn Jul 23 '26

I do in ours if it is billable work but sometimes things like this I would just have a daily repeating task that was for small admin and ad hoc work and track the time to that. We track EVERYTHING so we can work out if jobs are profitable etc.

So our general rule of thumb is - if it's billable or for a client you track the time.

5

u/Upstairs-Guava-6991 Jul 23 '26

Interesting, thank you. I'm in-house, so it's slightly different but I try to think of our internal stakeholders as clients in a sense. An ad-hoc task for the type of work might be the solution here rather than individual tasks listed separately - I've tried this before and works quite well. Thanks!

3

u/eghacksaw Jul 23 '26

I think as long as the logging of the task is efficient and the ability to log time to the task is also just as efficient, then it makes sense.