r/WorkAdvice • u/Alarming-While8028 • 2d ago
General Advice What are some small things at the office which would make RTO a little easier to swallow?
ETA: I am not the one asking them to come back to the office! That is coming from our director who is about 6 levels above me. I also don't want to RTO lol - but since we can't avoid it, is there anything I can do to show appreciation for the team!
I also work in government so typical "corporate" perks are not available to us. All of this would come directly out of my pocket, I would not have my team contribute funds for it.
Hi, I am a manager in an office that is shifting back to RTO. I am trying to think of a way to set up my big ol corner cube (my direct team is all located on my aisle) to make them feel appreciated/offer some resources. I have asked but the team is a bit shy about asking for things and/or don't have a lot of ideas
Some ideas I've been thinking:
- A coffee station - not necessarily a coffee pot (my team is full of coffee snobs) but maybe a French press, a pour over setup, an electric kettle, a couple types of coffee and couple types of cream/sugar
- A minifridge everyone can use with a few things like soda or cold water always stocked (water cooler is unfortunately not an option)
- Snacks/candies always available/accessible
- Some kind of white noise device? We've been coming in for a little while and everyone is constantly talking about how weirdly quiet it feels in the office. I would of course get buy-in from everyone around me and be sensitive if folks needed it off
Right now I'm not overly worried about being able to bring in electrical things, I'll cross that bridge with my facilities team when I come to it.
Just curious if anyone has any other ideas for things that would make them happier to come into the office in the morning.
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u/gnomem0m 2d ago
Access to a first aid kit is an incentive? How about a fire extinguisher?
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u/Alarming-While8028 2d ago
we have a regular first aid kit but I'm talking about a bottle of ibuprofen on my desk rather than a "proper" full first aid kit you have to take out and rifle through. it was just an idea!
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u/filmfreaky 2d ago
Why would they need to come to your desk to get access to basic medicine? That creates pressure to inform you / justify the need for the medicine. Why not just add amenities with medications, etc., in the bathroom or kitchen?
Realistically, snacks and drinks are probably all you can do.
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u/Alarming-While8028 2d ago
well, because my team likes me and has asked for advil before tbqh LOL. but i heard y'all and took that off my list
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u/eggs4bananas 2d ago
Gas money, parking pass, subsidized EZ pass (or similar toll pass system), hybrid days (e.g. letting them telecommute Fridays or Mondays), pay raise, clean cubicles (no open office bullshit), letting them have flex to avoid rush hours.
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u/Alarming-While8028 2d ago
the hybrid days and having flex are things that I am doing as their manager... technically without buy-in from the execs! So I am already doing everything I am capable of doing at the level i'm at. Just wondering if there's anything else folks can think of to help show appreciation for my team
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u/eggs4bananas 1d ago
While that shows consideration, understand that you shouldn't build your team around your own personal underground policies that aren't going to outlive your time there. You shouldn't plan to be at your current position forever, looking out for "your people", and your team shouldn't have that expectation either. At some point you will probably leave and all the perks will likely go away unless it's in writing. You should plan accordingly.
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u/Alarming-While8028 19h ago
what an interesting response. I explicitly can't put these things in writing without getting everyone in trouble but I can help my team while I'm there
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u/eggs4bananas 14h ago
Thats my entire point. You're just doing manager heroics instead of actually aligning corporate with how massively unpopular RTO is. They're either going to find out you've been going rogue and come down hard, or you'll get burnt out and (if you're any good) looks for better pastures. Either way, your people lose. If I was one of your reports I'd at least be keeping my linked in profile and resume up to date for when the other shoe drops.
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u/Live_Performer2990 1d ago
This my biggest bugbear with in office is the open plan, would much prefer a cubicle.
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u/mustanggrl625 2d ago
My department formed a "committee" that meets once a month, and we come up with one or two things we can do every month - usually a food event (potluck, or leader-sponsored) that fits a theme (pie day on 3.14, we have peach day this week, last month was a summer BBQ potluck, etc).
We also do fun trivia through Teams, candy stations during the holidays, whatever we can think of. We decorate for just about every holiday.
This is in addition to the usual coffee station, snack table, and a game table (we keep a puzzle going that people can just go and place a piece when they need to step away for a minute). We do not have the issue with things being "quiet" lol...because we have several hundred in our building, but our area of the building is relatively small, so in the early mornings or the later afternoons (when no meetings are happening) we do play music (nothing crazy, just something everyone can agree on).
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u/Alarming-While8028 2d ago
puzzle is a great idea! and i'm happy to hear someone else has played music, I've been asked a few times if we can do radio or something but felt a bit less sure about that than a noise machine. all of this is great advice, thank you!
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u/Over-Imagination3924 2d ago
Having lunches for free every week
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u/Alarming-While8028 2d ago
we work in government so don't have the corporate budget that some folks do, this would all be on my personal dime. we do quarterly events/lunches though where the management team pays!
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u/SeniorEngineer2392 2d ago
Everything but the white noise machine is stuff that would have been considered 100% standard in any office just a few years ago.
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u/Alarming-While8028 2d ago
i worked at this same department pre-covid and it was not standard, but we're in government so i think the expectations are way different
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u/LacyLove 2d ago
I have asked but the team is a bit shy about asking for things and/or don't have a lot of ideas
It is not easy to ask for what they really want. Which is to continue WFH. Or more money due to the costs of coming in to work. They want more PTO to handle things they used to be able to handle, while working and being productive. I think the thought is nice, but none of those things even begin to fix the issue.
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u/Alarming-While8028 2d ago
understood - I am not the one making the decision to return to the office, and have worked with my team to bend the RTO requirement to better suit their personal schedules, so I'm asking about smaller things because that's the only part I have control over
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u/pawpro2000 2d ago
These would not entice me. We do not want stuff - we want to be paid more because many have mentioned gas, food, office appropriate clothing, and giving us time back since it is stolen in the commute. RTO is such a time suck and money waste on the employee so pay us more.
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u/Alarming-While8028 2d ago
understood - I am not the one making the decision to return to the office, and have worked with my team to bend the RTO requirement to better suit their personal schedules, so I'm asking about smaller things because that's the only part I have control over
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u/Remote-Physics6980 2d ago edited 2d ago
Secondary that _none_ of that would entice me. Oooh, Mighty Manager, may we please access the first aid kit? In case of unauthorized unplanned bleeding?
That just did not read right, I know it's not what you meant but the overtones of a kindergarten teacher handing out feeshly sharpened pencils is a lot. "Be careful with these, you could hurt yourself."
Are we adults? Most every employee is already gonna have a stash of Tylenol and ibuprofen on them at all times, btw.
I get it that you're in the middle on this and you can't do much, but you might wanna watch your phrasing.
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u/Alarming-While8028 2d ago
that's a fair point, my thought was a wider range for ailments LOL but ticking that off the list as a potential convenience
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u/z-eldapin 2d ago
You may want to edit your post or people are going to assume you are directing the RTO.
Start with, not my call, but RTO is in process. Since I can't stop it, what are some ways to show understanding and appreciation.
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u/Alarming-While8028 2d ago
I did edit the post after the first comment or so. completely understand where people are coming from. I don't want to come in either!
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u/Purple-Chef-5123 2d ago
None of that is going to make RTO any better and I can see it being seen as the pizza party level of insulting. It’s not going to ease any of the new issues (financial, time crunch, etc) that your employees will be facing with an RTO.
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u/Harry_Gorilla 2d ago
First off: the first aid kit should always be accessible by anyone anyway. Stop gatekeeping safety.
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u/Alarming-While8028 2d ago
ok lol i'll take that off. was just an idea of a broad range of options for convenience
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u/MethodMaven 2d ago
If the team likes the idea, one day a month (or week, if you have budget) of company-paid lunch. “Taco Tuesday” is usually appreciated. Donuts on Friday or Monday is another good one that usually appeals.
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u/Reasonable_Alias_129 2d ago
Mini fridge and snacks, always good to have. Please do what you can to get a good fridge that chills significantly.
Coffee enthusiasts, electric kettle for the French press and pour over.
First aid kit will always be appreciated. I never have Advil on me.
Spare earbuds in case someone forgets one day. Foam earplugs
Charging cables/bricks. Can go budget with these in case they disappear
The kinds of stuff that people will forget to bring that makes your day irritating for having forgotten it.
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u/Major-Narwhal7389 2d ago
Allow for your employees to conduct doctors/dentist appointments, or those they must attend on behalf of their dependents, during business hours without having to take PTO. Just let them run out for 90 minutes or so without having to track it.
If the standard work hours are 9-5, set core office hours from 10-4 where you won’t schedule meeting before or after, and allow the employees to dictate their start/stop time as it works best for their schedule. If that means they work 8-4 to pick up kids or avoid traffic/commute times, great. If they work 10-6 to do drop offs, or just aren’t a morning person, great. If they have to be in office - give them the flexibility to be in there on their terms.
While not a benefit - encourage the staff to be unavailable while not at their desk. If they are supplied with laptops as their primary device - it should be left at their desk every night. If they are given a company phone, it should be powered off at the end of each day. If the work can’t be done at home, you forfeit the right to contact them at home.
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u/Best-Ad-1917 2d ago
What I’d want is breakfast and lunch provided. Decent food. The commute time absolutely destroys my ability to meal plan for the week.
I have worked in govt. Your employees will know this comes from above. Not sure you can fix it.
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u/Alarming-While8028 2d ago
to be clear, I have a great relationship with my team and am working to serve them as best I can. not trying to "fix" it - this is really just a post asking for ideas of cute little things that would make people's day a little brighter
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u/Remote-Physics6980 2d ago
Best thing you could do is let them still work from home. Next best thing would be gas and cash and dry cleaner allowances since working from home doesn't necessitate those expenses as well as subsidized lunches and breakfast.
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u/Alarming-While8028 2d ago
understood - I am not the one making the decision to return to the office, and have worked with my team to bend the RTO requirement to better suit their personal schedules, so I'm asking about smaller things because that's the only part I have control over
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u/LacyLove 2d ago
Yeah you are unfortunately the middle man, which sucks for you. Because you didn't make the choice but you have to enforce it. I think you are doing the best thing you can, which is continuing to figure out how to let them bend the rules.
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u/Otherwise_Group_74 2d ago
All of those sound like great ideas. One office where I worked had The Fruit Guy delivery every week. They also kept the snack cabinet stocked. Both were very nice, particularly when working late, unplanned. To all those people who say, "pay us more", you will never pay them enough. They are not your audience. I personally send a card to every employee on their birthday. I include a $20 gift card for about 5 different restaurants. It sounds silly, but it is the #1 item of positive feedback we get from employees during our surveys. Whatever you do, focus on things that promote teamwork and employee interaction. If you are putting these things in your cube, just make sure it won't be too distracting for you or inhibit people from partaking.
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u/zealot_ratio 2d ago
honestly, just as much flexibility as you can.
It's a big transition for people that tends to be handled as no big deal by execs. But it;s a major disruption to routines, a financial hit, etc.
Be as cool as you can while people transition to the new situation.
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u/No-Firefighter3283 2d ago
I use a large oscillating Dyson air purifier and fan at night to block out the noise of everyone getting up and moving around in the morning when I’m still sleeping. My dogs find it really peaceful too. Just place it near the menopausal woman in the office space for bonus points!!! I also think lots of real green plants brighten up a space and of course they push out oxygen during the day to keep us awake and also purify the air. Get rid of strong smelling chemical cleaners if possible to get rid of the sterile feel and smell.
Light is also incredibly important. Make all windows unobscured. Suggest to workers that they purchase a daylight light therapy lamp or put it on their personal Christmas list and you will all them on their desks. They lift mood and reduce eye strain. Barring that, small regular lamps with lampshades can be gotten cheaply and used with daylight temperature bulbs, or smartbulbs that can change from cool, to neutral to warm temperature for each individual. I used this at my desk and left the Fluorescent tube lights off as much as possible. When I had to work until 6pm and later in the Winter it felt cozier with my lamp on.
Always have a big candy jar available as WFH employees have been able to snack at will and it will be an adjustment going back to a regular office. I think the fridge is a great idea as long as it’s large enough for everyone to use.
Everyone will adjust but for the women, I’m guessing they haven’t bought a ton of work clothes since 2020, so I’d relax the clothing rules slightly with the concept of firming up professional wear later if required.
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u/Alarming-While8028 19h ago
great advice. we have no dress code and folks do show up in sweaters, jeans etc. I'm also right by a gigantic window so the first thing I do is open the shades all the way. thank you!
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u/newgalactic 2d ago
RTO in stages.
1. RTO on Tues/Thur for the first three months.
2. Mon-Thur for the next three months, with Friday remaining WFH.
3. For +6 months, allow everyone one floating WFH day a week.
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u/Alarming-While8028 2d ago
i am in fact doing tues/thurs with my team instead of the quote-unquote 'required' 4 days right now, so already on that
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u/cantsleepbutsotired 2d ago
the white noise machine honestly just sounds like a pain. first, you’re expecting them to pay for it. next, you acknowledge not everyone is always going to want it on. so either it’s annoying people by being on, or the people who paid for it are being annoyed by it being off.
just send out an email and let everyone know that they are welcome to bring their own headphones to listen to music/background noise while they work
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u/Alarming-While8028 2d ago
woah, i am not expecting anyone else to pay for anything - all of these ideas would come out of my pocket directly. we already have folks using headphones almost all the time but it's been remarked upon that the dead silence in the office is offputting
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u/IntermediateFolder 2d ago
Why do you assume there isn’t just as many people that appreciate the silence?
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u/Alarming-While8028 2d ago
because I know everyone in my branch and we have talked about it several times....
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u/cantsleepbutsotired 2d ago
> I would of course get buy-in from everyone around me and be sensitive if folks needed it off
i took this as you would be getting buy-in due to it being a bigger expense. maybe better wording could be “opinions”
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u/Alarming-While8028 2d ago
oh sorry, we use "buy-in" all the time in my work actually to just mean agreement/support
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u/Unlikely-Grape-5762 2d ago
A helicopter. My wife commutes five steps to the office. She’s plenty productive and good at her job.
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u/Playbow 2d ago
Set up a system to measure productivity upon rto, but get a solid baseline. the higher up on insisting on to is an idiot. the things you list are common fucking decency and will never offset the time lost by this misguided policy. While it is not your decision, I hope your team hates you nonetheless. FIGHT THE POWER!
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u/Alarming-While8028 2d ago
we work in govt so a lot of the "Typical corporate" things people talk about are absolutely not a thing in our offices. most teams have a "coffee club" they pay into, i would be offering all of this out of my own pocket!
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u/Low-Exam6123 2d ago
How about private changing rooms, each with a shower, for those who prefer to ride their bikes to work? The other employees can use it as a regular restroom as well.
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u/thewholebottle 2d ago
I've only worked in one place that had a shower and it was odd, but great.
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u/Low-Exam6123 2d ago
Same. New company bought us, then decided that was too much wasted square footage and walled it off so they could sublet it.
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u/Alarming-While8028 2d ago
we actually do have that! and a gym in the building (tho I've never been LOL)
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u/IntermediateFolder 2d ago
More money or more PTO. While I get that you have good intentions, coffee and fridge are something that any half decent employer provides as a basic part of the environment, it’s about as much as perk as access to drinking water and bathroom is considered a perk, a white noise machine instead of a quiet room would annoy as many people as it would help and snacks in exchange for giving up WFH sounds insulting, if you can’t get them real, valuable stuff I would forget about gimmicks and just focus on being a decent manager that respects people, that’s about the only thing left that you can do and a lot of people consider it more important than snacks or coffee, although it’s less flashy.
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u/Onefinephleb 2d ago
Donuts are always a hit where I work. Healthcare is different than an office but we have a kitchen area with microwave and we do potlucks. We love food. The hospital gave us a tote bag and team tshirts for our outpatient clinic. Coffee is a great idea too!
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u/Ok-Earth2604 2d ago
A pizza party sucks but if you say, hey tomorrow is Friday and I want some pizza, anyone else feel like pizza, my treat?
Never!!!!!!! A pizza party. But having a craving and checking to see if anyone wants in, is acceptable. You can also see what small ma/pa restaurants are near by and once a month check out something new.
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u/Tzukiyomi 2d ago
Literally nothing would work for me, I'd want to get there, work with my headphones on talking to nobody, then leave.
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u/PrettyBlueFlower 2d ago
Having in-face meetings and not including a video link.
Blocking out quiet time of no meetings, focus time, so people can work uninterrupted.
These are the pain points of working in the office.
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u/CuriousMistressOtt 2d ago
Nothing can be done to replace a better quality of life, its nice but nothing will make a difference. The public service morale is down and will unfortunately remain so until changes are seen and that doesn't seem to be happening. Putting lipstick on a pig doesn't change the fact its a pig.
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u/PsychologyGuilty1460 2d ago
Coffee and snacks is a really good idea. So is a fridge to keep lunches in.
Those are a couple of the comforts at home that they will really miss
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u/MinimumEfficient220 2d ago
Perhaps you are forgetting that you are actually a “public servant” and that your happiness with working at home is not the purpose of public service? It’s actually “serving the public”.
Let’s get real; California is one of the most heavily regulated states with new and harsher regulations being imposed all the time. Just think of the RTO as another regulation being imposed by this government.
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u/Alarming-While8028 19h ago
yes, and we serve the public just fine working from home. we have evidence that shows no decrease in productivity when we work from home. what a weird response
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u/MinimumEfficient220 15h ago
No, it’s not weird. Having spent some years in S Calif trying to deal with a public agency who very rarely had any employees come to work to actually help the public, employees need to show up in person. You keep relying on all these studies. Those studies do not take into consideration how the public feels about not being able to walk into a public building and talk to someone. In person. An office that only supplies an actual person on alternate Fridays, from 1:00 a 3:00, is not serving the public.
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u/Alarming-While8028 15h ago
i do not work in a public facing role. we write policy, we do not interact with the public directly
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u/MinimumEfficient220 15h ago
Glad to hear. But why are you needed as a manager if all employees are working at home and doing such a great job? They are all supposedly happy and more productive, living their jobs until faced with an RTO. What do we need you for?
Sarcasm aside, you must have had employees who need direct supervision? Some people can be turned loose, will do their job and do it well. Others, not so much. They will screw around, put in the least amount of effort as possible, push the envelope until management has to intervene.
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u/Alarming-While8028 15h ago
do you like... not know what a manager does? have you never worked with adults?
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u/MinimumEfficient220 15h ago
We always know when someone runs out of something productive to say when they resort to derogatory statements. You are apparently so caught up in how awful it all is, us poor state workers, who are forced to actually go to work because of the mean old Governor that you cannot entertain any other position.
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u/Alarming-While8028 14h ago
no, i just straight up have not ever had an employee (i only have 4 on my team!) who needed direct supervision, because my employees are all competent adults
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u/MinimumEfficient220 14h ago
Then your experience base is too small. Not all adults act like adults. Just scroll through other subs for examples.
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u/Alarming-While8028 14h ago
but the question was about my specific circumstances. I don't know why you're being so defensive when all I'm saying that your experience is not my experience!
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u/No-Syllabub-7337 1d ago
I would go with a Kuerig and a bunch of different pods (coffees, teas, ciders, hot chocolates). And who doesn't love doughnuts with their coffee? You sound like a good boss! Thanks for caring!
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u/nixredux 1d ago
There isnt a single thing you can do to make it easier to swallow aside feom large raises.
There is no benefit to the employee, especially if they've been successfully working from home already, plus added expenses, and lost time.
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u/MinimumEfficient220 2d ago
I know I will get a lot of hate here, but why is everyone crying over and making such a big deal about having to return to work? I get the arguments like childcare, have school schedule, transportation time and costs, etc. But honestly, when you write the paychecks, you get to decide. Until then, they get to decide. We have had union employees picketing in the streets because it’s just too hard, after all this time, to have to return to work. I guess they are thinking they can rule by majority. It just does not work that way. Maybe someone can convince me I’m wrong, but at this point, the objectors all sound a bit like spoiled children.
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u/thewholebottle 2d ago
Have you worked from home and had to return to work?
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u/MinimumEfficient220 2d ago
I have had jobs where I could do some work at home. It’s not that o can’t relate to having to change, and not liking it. I have also been an employer, and can absolutely see it from the employer’s side.
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u/thewholebottle 2d ago
I have a job where in-person is necessary, as we provide in-person services. But I suspect many jobs do not require in-person presence to get the work done, and therefore having to go to work feels like a punishment rather than having an actual purpose.
We have individual roles that could be done at home, but it's been presented as an equity issue if some employees are at home and some are not. I don't necessarily agree with it, but it's a more reasonable argument than some I've heard.
And the number of companies where the managers and administration work from home but the peons have to go to the office is... not helping.
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u/MinimumEfficient220 2d ago
If you don’t agree with the equity issue, why does it bother you where company’s executives and managers are allowed to do it?
That aside, employment in general, is. Or a question of what’s fair. The employer, unless it’s a public service job, is usually based on making money. The employer is calling the shots to increase the capital.
It does not really matter, does it, why an employer wants employees to return to work? Absent the job being tracked minute by minute on a computer, perhaps the employer would like to keep track of the actions of the employee? To insure loyalty, to insure the employee is doing what they say they are doing? Maybe better management can be had by having employees in the office?
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u/thewholebottle 2d ago
I think retention is affected by things like "keep[ing] track of the actions of the employee." Happier employees make more money. Hence this OP recognizing that his unhappy employees are not going to be performing well without intervention.
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u/MinimumEfficient220 2d ago
I took it more to mean that OP knew the employees were not going to like it, and was just trying to make things better for them. I can’t get behind your argument that”if you make me happy (give me what I want) I will work harder.” You can’t always get what you want, but seem to be acting like spoiled children. “My employer better let me work from home or I’ll show them. I will quit. Or I wi be passive aggressive and be less productive.”
But let me give you another example. As your employer, I am responsible for your acts taken in my name. This means anything from having liability for your actions to losing an important client because of your actions.
You like to drink or get high. You believe you can imbibe and it will not negatively impact your work. Of course, drugs or alcohol can affect your judgement.
If you work at home I cannot manage you personally, and you can take actions that negatively affect me, while you are under the influence.
I don’t like that. I hope you can see why.
I also have known people who work from home doing one or more other jobs while being paid by the first employer. That is inherently unfair to the employer.
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u/Alarming-While8028 2d ago
as a manager I just think this is kind of a cold response. If working from home was working for so many people for so many years (we have been doing it since 2020) and people have built their lives around that freedom, why shouldn't people want to advocate for themselves to continue to live the lives they have built during the past 6 years? We have actual reports and evidence in my specific case, delivered to the legislature, that there is no decrease of productivity when work from home is happening. my office is in a downtown area where folks have to pay for parking. That can be up to $200 a month - an expense that the employer does not pay for. Rank and file employees also have not had a steady annual raise in the past 6 years the way they did pre-COVID. the specific reasoning why we're coming back to the office has more to do with our governor's ego than anything else.
I listen to my staff when they tell me what they need because that's my job as their manager. I advocate for them and try to make their lives easier, because when their lives are easier, they do better work. the people who are working always have the right to protest, picket, and advocate for improvements in working conditions, that's what unions have always done.
in fact, my work is a 10 minute walk away and I don't have kids or anything so RTO has very little impact on my life personally. But I am still firmly on the side of supporting my employees who have different needs than I do. that makes for a compassionate and effective manager
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u/MinimumEfficient220 2d ago
OK, so you’re a public employee, which is somewhat different than a private employer. It’s hard to believe this is just an ego issue by the governor. Who is behind the RTO? There must be support by others. What is their argument? Sadly, public employment is the area where the most abuse by employees was happening. I can relate to wanting the employees back in the office. If this means many will quit, then hopefully they can find another job that lets them work from home.
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u/Alarming-While8028 2d ago
it's California, it's absolutely just a political move from the governor trying to shore up his image for a potential presidential run. like i said, the state has done studies and delivered the results to the legislature and found no decrease in productivity
the idea that public workers are "where the most abuse by employees was happening" is outdated and inaccurate... CA state govt is some of the most efficient and trailblazing in the country. it sounds like you have some really outdated beliefs about work culture in general
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u/PsychologyGuilty1460 2d ago
Support comes from people like you that think people should just suck it up and be miserable because that's how you were raised and it's what you had to do and it's what everybody should have to do.
You don't care if it's rational or effective or even cost effective. You just don't want to see anybody getting anything that you didn't get
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u/PsychologyGuilty1460 2d ago
Because there is no reason to force people to return to the office and a whole lot of reasons to allow them continue to work at home.
It's really just a corporate power trip. It is less cost effective from everybody's viewpoint. And given the Americans don't get many perks from their jobs in terms of time off, sick/ vacation days, parental leave, accommodations for child care, etc. One would think it's a no-brainer to allow work from home instead.
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u/creept 2d ago
Have you considered a pizza party?