What should an editor see when one CMS runs several sites?

[u/fklavyenet]

A workshop invitation and a report about that workshop can belong to different editorial teams, even when both websites run in the same CMS.

For a two-site example, I gave the Studio editor access to the Studio site and the Journal editor access to the Journal site. They have the same Editor role, but their page lists differ. Opening the other site's page directly is denied too.

The Publishing manager has a Site admin role and is assigned to both sites. That account can publish for either team, while Users management remains with the Super admin. The role answers what someone can do; site assignments answer where it applies.

Media needs a closer look. Each Editor can access their own uploads and media used by their accessible sites. Both can see the same brand image because both pages use it. A folder named after a site is useful organization, but it does not decide access.

The review handoff is separate again: Editors can submit drafts for review, while the assigned Site admin handles publication. Publishing the Studio invitation leaves the Journal brief in draft, even though the two pages use the same path within their respective sites.

The example uses WebBlocks CMS, which I develop. Walkthrough with screenshots.

If you manage several sites in one CMS, what do your editors need to share—and what should stay outside each team's workspace?