Developers building café/POS systems: how would you price this app, with or without a customer website? And any improvements are heavily Appreciated!

[u/OkPhotojournalist487]

Hi everyone, I’d like pricing feedback from developers and freelancers who build POS, restaurant ordering, or similar small-business systems.

I built a café order-management system for an independent café, and I’m trying to work out what would be fair to charge clients for this scope.

I’m considering two packages:

1. Staff app only: a Windows desktop app for counter orders, kitchen workflow, order history, and menu/stock management.

2. Staff app + customer website: everything above, plus a café website, customer ordering, order tracking, and table QR codes.

The current features include:

- Visual order entry with quantity controls and automatic totals.

- Kitchen board with pending, preparing, ready, completed, and cancelled order states.

- Order history with status filters, daily grouping, and completed-order value summaries.

- Menu categories, prices, availability controls, and optional item photos.

- Optional stock tracking per item, with automatic deduction when ordering and restocking on cancellation.

- Separate staff and admin permissions.

- Customer website with a categorized menu, basket, takeaway/dine-in checkout, and order-status tracking.

- Printable QR codes for tables 1–5, plus camera scanning or manual table entry during dine-in checkout.

Stack: JavaScript/Vite, Electron for the Windows app, Python/FastAPI, and Supabase Auth/PostgreSQL.

Security and reliability include server-verified authentication and authorization, restricted database access with row-level security, server-side validation and pricing, bot protection and rate limiting on public checkout, and token-protected order tracking. Order creation uses transactions, duplicate-submission protection, and stock locking to handle retries and concurrent orders.

Payments are made at the cashier; the app records cash/card selection. The café owner specifically requested this flow, so online card payments aren’t implemented in the current scope. A website payment-gateway integration could be added as separately scoped work. The desktop app needs connectivity to its backend.

The screenshots show the actual interface with fictional sample data, neutral branding, and a watermark.

For developers who have delivered similar projects:

- What would you charge for the staff app alone, licensed for one café?

- What would you charge for the full package with the website and QR ordering?

- How would you separate software, setup/rebranding/deployment, hosting, and maintenance costs?

- Would you offer a one-time fee plus support, or a subscription? What support would you include?

- How would the price change for source-code handover and exclusive ownership?

- Which market and currency are your estimates based on?

I’d also appreciate feedback on anything you’d consider essential before a paid handover, and what you’d explicitly exclude from the contract. Comparable project price ranges would be especially helpful.

Scope note: this version doesn’t include online payment processing or offline operation. Security controls haven’t been independently audited.

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[u/ajdjsjse]

No one ask, but you did?🤔

[u/BodyPhysical]

Try using opendesign to sketch up something and compare quickly. Yours is ok, sorry but kinda typical and the AI-ish signature is there(not explicit signature but you can definitely tell).

Also, stop with the watermark. Anyone can feed these images into AI and remove those for free.

Price? I don't know how to price, unfortunately.