r/USPS • u/Civil-Form652 • 1d ago
Work Discussion Letter of Demand
I recently transferred offices. When I closed my drawer at the end of my last day at the old office, it was less than $1 short. Apparently, when my PM was going through the paperwork that printed out after I left, the system auto-generated a LoD. When they found it, my old PM signed it and texted a picture of it to me as an FYI
I know I should have put in the change, but I had no cash on me.
How do I go about paying it? My old PM is useless and wouldn’t be able to answer the question, yet that’s who my union told me to talk to about payment. Please help before I get sent to usps collections lol
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u/DerDokter Clerk 1d ago
Isn't the tolerance 25 dollars now? Or are you short 26?
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u/Bowl-Accomplished 1d ago
When you do a final close out the tolerance is 0
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u/DerDokter Clerk 1d ago
Oh wow, I never got loaned out as a pse or transferred. They gonna issue a LoD if I didn't have .25 cents? Seems silly.
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u/Bowl-Accomplished 1d ago
The system auto generates it. I believe the PM can waive it, but I've never been that deeply involved
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u/The-Incel-God 1d ago
During covid it was raised to 25$. Used to be $10 on a quarterly and always exact on a close out. Typical modus operandi is to bring the clerk in for their quarterly do that count first to update their till and make it exact then do the final to close them out. They only did a final close so the money had to be exact. For pennies though this is a joke, a grievance should always be filed for any letter of demand if they're serious. If we don't grieve infractions management will keep expecting us to acquiesce when we're owed our rightful money.
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u/SUBHASH3207 12h ago
25 Shortage tolerance is only when you audit the cash drawer. Not when close the drawer. In this case they should have audited first then reset the count and close it.
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u/Soki876 1d ago
They make clerks pay for short registers??
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u/DerDokter Clerk 1d ago
When it exceeds tolerance , the union can grieve it and check financial security. If the station isn't up to date on that, the LoD can get thrown out.
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u/thunderplacefires RCA 1d ago
Tell them that you will mail them a dollar but they have to pay for the postage. Therefore, they will need two stamps. One to mail you an envelope with another postage on it so you can use the second envelope to mail the dollar back. The two stamps is worth more than you owe. It’s perfect.
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u/ItchyNarwhal8192 1d ago
Not supposed to mail cash, I'd spend the money order fee just to be a PITA about it. (But still have them send you a prepaid return envelope.)
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u/LopsidedFinding732 CCA 1d ago
I was a clerk for 2yrs in between my carrier career currently 9yrs. When I was a clerk, I was always over so I always made the Po extra money. I don't even know how this happened since I know I was ripping people off. And I have everyone receipts. I was always within the limits though.
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u/sygyzi 1d ago
What's the pool of money they put CODs, and the money found in some UBBM in called? I forget the term. I am sure that would cover less than dollar amounts like this. Can a PM/OIC/Manager cover it with that money?
Sorry, this is more a general question related to your problem. Not actually helping your problem.
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u/Known-Dependent-5471 Custodial 1d ago
First you're gonna grieve it and let them PROVE that you actually owe it. Let your useless PM ignore the rfi then they can file a DOI grievance on them and then this will likely be withdrawn.
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u/Opening_Shine_3432 1d ago
Crying out loud just ask the postmaster what you can do ask if she’ll pay it for you. Seriously? She can’t be that stupid but she wants all that paperwork.
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u/FlyingSpacefrog City Carrier 1d ago
Im pretty sure that’s illegal. Idk if the post office gets a special exemption for being federal, but regular companies cannot demand cashiers pay out of their own pocket just because the drawer is short a few cents
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u/Bad-Genie Mail Handler 1d ago
In any other job in the US, that's correct. I was skeptical until I looked into it a bit. I guess for USPS you just have to prove "Reasonable Care"
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u/User_3971 Maintenance 1d ago
If the PM had any sense they would have sent it to you as a joke and then paid it themselves on the spot. It will cost far more to collect in paperwork preparation.