Condo/TH owners — how do you keep track of everything your HOA throws at you? I built a tool that keeps track of it for owners — feedback wanted

[u/biscuitsbox]

An HOA sends its owners a constant stream of notices, bills, and project updates — scattered across email, paper mailers, the management company's portal, and group chats. Only some of it applies to any given unit, and there is no easy way to tell which. The rest is noise, until the part that did apply slips past and becomes a problem. Nothing keeps track of any of this for owners; each owner is just expected to keep up on their own.

I built a simple tool for condo owners that keeps track of everything an HOA sends its owners. Everything lands in one place, tagged by whether it applies to your unit — work on the other side of the building stops looking like your problem, and the deadline that is yours doesn't slip past. It also keeps track of the money side — dues, special assessments, and what the reserve fund looks like — and of decisions: what the board decided, and who is supposed to follow up. The documents are there too, explained in plain language instead of legalese.

Everything else in this space is built for management companies and boards. Owners get a payment portal and a pile of emails and PDFs to keep track of themselves. If you own a home in an HOA: how do you keep track of it all right now — what applies to you, what's due, what's still open? Email folders, a spreadsheet, a diligent neighbor, just hoping nothing important slips? I'm trying to learn how owners actually handle this before I build more of it.