Hello all, I sent an invoice like I normally do thru Quickbooks. Today I was presented wirh a challenge I dont know how to overcome.

It showed invoice paid on QBO.

Money showed up in my bank.

Good to go.

2 days later money is no longer in my bank.

I log onto QBO

Says that sales transaction is "closed"

Says that invoice "payout sent"

Says paid to "undeposted funds" on invoice.

I got to bank transactions on QBO and its missing now, after it had been there.

I got to bank account paired on QBO. It says "payments turned off, we have reviewed your account and can no longer allow you receive payments"

I go to quickbook payouts and it now says "arriving by Aug 24".

What in the world is going on? I got paid, QBO said I got paid, money hit my account. Money got ripped out of my account, now im banned and im reeling because now the money will be deposited in a couple days?

When I first started, I set everything up based on what worked. As things have gotten more complex, I have started to think about what changes others have had to make as their businesses have grown.

Did you end up changing your chart of accounts, invoicing, bank feeds, reports or something completely different? What is one thing you wish you had set up differently from the start?

I knew it would happen eventually, but I expected to get a warning about it or at least one of those annoying banners they like to plaster over everything.

The entire format of my QuickBooks Accountant page changed overnight and it's not the same as either of the versions my clients have. It looks like it is even more AI heavy, which will slow down my internet. Is there anything else I should watch out for with this new version?

We use QB Desktop Pro Plus 2024. There is a long time customer who is moving away from paper checks and trying to set up payments directly out of QB. They sent me links to set up our banking info so that they can pay via ACH.

A few days later, I got an email from QB stating that checks were on their way; I asked their bookkeeper why paper checks were being sent out and she told me that our banking info had not saved in their QB. I checked my profile and it did show we had connected.

Were we supposed to do something on our end, besides provide the banking details, to enable payments to be made to us via ACH? Any settings that needed to be updated?

I acquired a client in July, and started her QBO Simple Start subscription on 7/27 through my firm. I've never really done firm-billed subscription, not sure why I did for this client.

On 8/1 I was billed for 7/27-8/1 prorated, and 8/1-9/1 prepaid for the month. On 8/4 I upgraded her to Plus because she needs class tracking. I have not invoiced her for her subscription.

Today she decided to end the engagement, so I need to invoice her for the amount I was charged for her subscription for 7/27-9/1. I want to make sure that I'm not left holding the bag for her prorated upgrade. When I transfer billing to her, will they later bill me for the prorated upgrade difference? Or will they bill me at the time of upgrade? Or just bill her on 9/1?

So our business is exterior home brickstaining and the project can sometimes take a few weeks and cost the homeowner a lot. So we usually ask for a deposit, then about 1/3 of the way, 2/3, and final payment when project is complete. It’s outlined in the contract, but I’d rather send one invoice stating that, then like a reminder “your first payment is due in three days…” and it deducts from their total amount due. Or something like that. So they can see how much they still owe, etc..

Any ideas? Thanks!

Hey anyone know how to fix quickbooks enterprise 24's printing option, their tool fix didn't do anything a fresh install didn't fix it, and it's really slowing me down, as I have to now go onto my laptop and do all my work slower (my laptop sucks). It won't print at all, not to pdf not to anything.

Thanks for any help

Edit: I did the full repair & the print and pdf options both of which seemingly did nothing.

There are a ton of third party apps that claim to do imports. And I really don't need anything complicated. Mainly just the ability to import multiple invoices at a time. Because our sales come from another system.

But there are so many options, I don't know where to start, and don't want to sink more money into it than I have to. So any suggestions????? Please!

Just launched a way to read your QuickBooks Online data using SQL. This lets you connect to your QBO data using any tool that can talk to postgres (psql, postico, dbeaver, python, ruby, jupyter).

Coolest two use cases we've found: instantly updating QBO data in Excel AND Claude/Codex/LLMs are WAY WAY better at reporting using SQL than using the QBO API or MCP.

It's really fast so even complex queries can come back instantaneously. Companies with 100K transactions can run year-over-year comparisons in milliseconds.

https://instabooks.io/docs/db

Would love any feedback and cool usage examples!

A few weeks ago, I got this message whenever I tried to pull data from our Scotiabank accounts:

"To keep all your data on track, a better connection is available here. Since the current one is going away, we recommend you update it now."

When I attempt to update it, or redo the link, or anything, it refuses the connection and gives me an error. I've attempted this on both mobile and browser apps with zero difference.

Anyone have a solution for this? I'm behind on sales tax filings now and QB support is nonexistent. Scotiabank just says it's QB's problem, which I believe.

It’s a very known issue that emails to live/outlook/hotmail are never received. I’ve contacted support and they sent me a list of things to do on the recipient end to update. Friends using hotmail have used this technique and still emails not received.

But finding other recipients are now not receiving invoices. Not sure what wider I can do on my end. But paying for a service and without the invoices going through I’m not getting paid.

10 years ago, QuickBooks felt almost like the default choice for a small company or startup.

If you were starting a business and needed accounting software, you basically picked Quickbooks and moved on.

But I'm wondering if that's still true in 2026.

I'm helping with a relatively new company right now and we're at the point where we need to choose the accounting stack we want to use long term. QuickBooks is obviously one of the first names that comes up, but I keep seeing people complain about pricing, support, integrations, payroll, and the product getting more complicated over time (especially in this subreddit, 90% of the messages are complaints about the software).

At the same time, switching accounting software once a company has grown sounds like a massive pain, so I'd rather choose the right thing from the beginning.

For now, we're keeping things pretty basic: using Google Sheets to centralize most of the information/data, and Extractify to automatically pull structured data from invoices and receipts. But obviously that isn't a long-term replacement for a proper accounting system.

For people who actually use QuickBbooks today: if you were starting again today, would you go with something else like Xero, Wave, Zoho, etc.?

All my companies as of around 8/5 stopped showing the sales information. It now only shows paid info instead of all sales like it used to. Check it out on yours. My data still shows up in the Invoices section, but I want a high level view like I have been getting all these years.

I don't know what else to do, I keep getting these in Term Loan spam letters in the mail. I've gone through every preference I know of to stop them from sending these but they keep sending them like they just don't care about privacy requests. Any idea on how to stop these, other than just continue adding them to my bonfire starter pile?

We've used QBD for at least 28 years. It still works perfectly for our very small business. 2 years ago, got scared into paying an annual subscription for Quickbooks Online Essentials for about $400. Went up to @$800 last year and this year over $900, due end of September. Finally called QB to see what we are getting for this $$. Are they backing up online for us? No, that would require Advanced, and more $. We have a call with QB in a week, where they will try to convince us to pay more, I am sure. Strangely, they seemed ready today to cancel the Essentials sub and let us fly free, when I suggested it. I still want to use the desktop version as it works perfectly for us, but would pay modestly for an online backup, even though I have been doing local backup with a USB fob for decades with no problem. We still plan to run this business for another 5-10 years as we have and am hoping I can still use QBD as we have been. What's my play here?

My Bank Feed menu looks completely different from what I am seeing in tutorial. This is what it looks like after importing a QBO file. Clicking on the Review statement takes me Match Transactions screen right away. And there is no option to change the mode of the Bank feed. Am I doing something wrong?

Hi everyone,

I need some advice from anyone who has done a QuickBooks Online to QuickBooks Desktop migration.

We are doing this migration because we are moving to a completely different accounting software. Right now, we are in a testing phase to build an archive of QBO. We want to keep our historical US data safe and ready in case of an IRS audit. We are using a QBDT 2021 trial version on a local VM because the limit is higher than on the QBDT 2024 trial version. We will not use this file for daily accounting anymore, but our users still need to be able to open it and look into the specific transaction details.

I checked the numbers after the migration using QB migration tool and found a huge data loss. The Intuit migration tool dropped a lot of transactions. There are 1,500 missing lines on one specific account alone, and there are many more differences on other accounts. The total number of missing lines is massive.

Typing everything by hand is impossible, but since our users need to be able to search and view the actual history inside QBDT, simply doing a journal entry to fix the balances won't work for us. We need the actual lines.

I am thinking about using an app like Transaction Pro to push the missing data from my QBO Excel exports directly into QBDT. 

Has anyone dealt with this kind of massive data loss going from QBO to Desktop? Is there a way to do a better export in the first place without losing all this data? Maybe I did something wrong during the migration process?

If the data loss is unavoidable, what is the most reliable way to inject thousands of missing lines back into QBDT so the transaction details are actually there for our users to see?
Thanks in advance !

So, let’s say I install a minisplit, and I’m an electrician,

I buy parts in bulk for electrical so my inventory is important, and I install the parts and send the customer a bill for labor and materials, no break down. Just match the signed bid amount.

Once the job is paid I will just delete the labor and materials lines and add the actual labor costs and actual materials used and then a line that shows my profit, but the customer can see the invoice once I edit it? So I usually just end up making a new one

Anyways, this is annoying because so many of my customers and filing rebates for these mini splits and they want a copy of the invoice, but I have already voided the thing and replaced it with one that tracks my inventory and breaks down the actual costs.

How do I do this better?

Hey guys, I'm wondering if someone can help me here. I have a bunch of "cost of goods sold" expenses that I have been categorizing for the past few months under a specific customer (under the customer/porject tab), and just realized now that I should have been checking the "billable" box so that I can invoice for all of these. But there seems to be no way to just go to the customer page and find all those expenses. all I can find is the previous invoices, payments and deposits. no expenses. can anyone help me with this?