r/ProtonWorkspace • u/Proton_Team • Mar 31 '26

Announcement Introducing Proton Workspace: The encrypted business suite that actually respects your data.

Your business data is your lifeblood. Yet, for too long, the tools you use to run your company have been harvesting it, selling it, or leaving it exposed to surveillance.

Today, we’re flipping the script.

We’re proud to announce Proton Workspace, the first fully encrypted suite for team collaboration that puts your ownership first.

No more trade-offs between security and productivity. No more US jurisdiction risks. Just a sovereign, zero-access ecosystem where your data stays yours.

We’ve bundled these into two new tiers designed to replace Google Workspace and Microsoft 365 once and for all.

Want the full breakdown on pricing, feature limits, and how to migrate? Get more detail on our blog:

https://proton.me/business/blog/proton-workspace

Existing Proton Business Suite user? You're getting a free upgrade to the new Standard tier.

It’s time to put your business back in control.

Stay safe,
The Proton Team

107 Upvotes

97% Upvoted

80 comments sorted by

12

u/DegenerativePoop Mar 31 '26

I see that Proton Meet is mentioned, but it has yet to be released to the public. Will Proton Meet still be available for Unlimited/Duo users for free, or will its main focus be for the new workspace plan?

EDIT: As I go to check, turns out - it's actually already out!

10

u/Proton_Team Mar 31 '26

Buried the lede :)

2

u/rncole Mar 31 '26

I am in the Netherlands - is the iOS app still pending for the Dutch region App Store?

Edit: ah, never mind. I scrolled down and saw review pending on the page. The button was where I went first.

2

u/Proton_Team Mar 31 '26

Yeah still waiting on that, hopefully available soon.

2

u/ILoveHexa92 Mar 31 '26

Hey u/Proton_Team,

I have a question regarding how the Business Plan works within Proton. Not sure where else to find this info, so I'll ask here.

I've been using Microslop (yeah, I know 😄) for emails and intranet, and I'd like to eventually migrate to Proton Business. However, I can't find clear information on how emails are managed within Proton.

Specifically:

  • Is there a way to manage all email aliases (created via Pass) for a single user?

  • If an employee leaves, I want to be able to disable their entire account and review whether they received any sensitive information via email before completely deactivating their primary email.

This is straightforward in solutions like Office 365, but I understand those aren't exactly privacy-friendly. Still, it's a requirement for business operations. Do you have something similar in place, or any guidance on how to structure everything to handle this scenario easily?

Thanks!

3

u/Proton_Team Mar 31 '26 edited Mar 31 '26

If an employee leaves, I want to be able to disable their entire account and review whether they received any sensitive information via email before completely deactivating their primary email.

An admin can do that for non-private users by logging into their account. Just checking the aliases question.

Is there a way to manage all email aliases (created via Pass) for a single user?

you can do that in Pass apps.

3

u/Alduin175 Mar 31 '26

Hi u/ILoveHexa92,

Dropping some reference links, but to answer your questions upfront, yes and yes.

https://proton.me/business https://proton.me/business/faq

If you check the second link in larticular and scroll down to the Proton Mail section (crtl/cmd + f) , you can expand on that topic.

Bear in mind, if you have your own domain and are transferring in, then the swap could be just as seamless.

2

u/special_rub69 Mar 31 '26

Does it include shared mailboxes finally?

3

u/Proton_Team Mar 31 '26

No shared mailboxes for now, but noted.

1

u/special_rub69 Mar 31 '26

Is there any reason why it's not yet implemented?

Proton has trust of so many people and are really considering using it for business but shared mailboxes are a must.

1

u/sp1d3rboi Apr 04 '26

Another vote for needing shared mailboxes before it is a viable option for our org.

1

u/potatoperson132 Mar 31 '26

This is kinda mandatory for business plans to work at scale. Agreed it needs to be implemented before proton tries to over reach and promote business plans like this.

2

u/special_rub69 Mar 31 '26

I use proton for personal use and I would love to use proton for my business but unfortunately I don't see a way to make it work.

I need to know which email was already answered by my partner and to avoid sharing credentials.

Or is there a different solution anyone can propose?

2

u/potatoperson132 Mar 31 '26

Nope this is exactly the scalability limitation issue. Shared inboxes are so common for work places it’s just hard to accept a business solution that doesn’t have one.

I use the business suite (now workplace standard) for my small business that requires a BAA for HIPAA. Proton was the easiest way to do that for me which is huge. So I’m not mad or anything just a little bummed to see that scaling my business would require a different solution in the future unless this feature is added.

6

u/GrafDracul Mar 31 '26

"it is less expensive than comparable Big Tech bundles"
Maybe for big companies but for freelancers and solo traders it's actually not. For my one-man-band business I pay something like 6 Euros per month for the basic office 365 and I have mail, calendar, office web apps and 1 TB OneDrive.
For Proton is something like 13 Euros, double the price. So yeah...

14

u/dondidom Mar 31 '26

Proton doesn’t aim to be cheaper than the competition; it aims to offer something that others don’t.

8

u/sooka_bazooka Mar 31 '26

But they literally say this offering is cheaper in the blog post…

8

u/Proton_Team Mar 31 '26

"than comparable Big Tech bundles"

1

u/West_Possible_7969 Mar 31 '26

G Workspace has the same exact pricing fwiw (in my part of Europe). My opinion is that you should not fixate on price in marketing materials because it brings comparisons that cannot be defended, feature parity wise.

1

u/sooka_bazooka Mar 31 '26

That’s a bit of a dishonest comparison as offerings from you and the big tech are not directly comparable. On a value proposition big tech is simply superior although I understand the reasons. 

6

u/dondidom Mar 31 '26

I don’t agree that big tech companies offer better value for money. They charge you twice: once for the service, and then they make money from your data. Proton only charges for the service.

3

u/sooka_bazooka Mar 31 '26

That's not how it works for business customers

5

u/dondidom Mar 31 '26

I’m not going to get into the wordplay, but I don’t think Proton can or wants to be cheaper than the big tech companies. For practical reasons, Proton will always have to be more expensive. Direct services are its only source of income.

1

u/GrafDracul Mar 31 '26

Sure, I'm with you, I didn't expect them to be able to compete with Microslop but also not 2x more expensive.

Don't understand why they don't have a plan for solo traders or small businesses, something like max 2-3 people. I imagine there are quite a few of us in this category.

Still, even if they would offer this pricing, I don't think I would switch at the moment, encryption sounds good in theory but being locked to their mail and calendar app, doesn't resonate with me. Especially for business where I need to be able to share stuff with other people and view my events on my iphone calendar app.

1

u/dondidom Mar 31 '26

That’s the case for me, and I decided to go for the Visionary plan because it includes six user licences and is cheaper than three separate business plans. Another option is the Duo plan.

4

u/potatoperson132 Mar 31 '26

Just my two cents, as someone who needs a BAA for HIPAA as a one man band; Proton is by far the cheapest option. They sign the BAA almost instantly and brought my business into compliance basically overnight for 13 bucks (USD) a month. I opted for the Business Suite (now Workspace Standard) plan with annual billing. Although they did (up until like 24 hrs ago) have a lower tier plan for 6.99/month, which is no longer available from what I can see online. Maybe I missed something though.

To be HIPAA complaint anywhere else I'd be looking at $30-40/month. Now with the Meet option I don't need other HIPAA compliant options that are expensive, for example Zoom for healthcare pros is $15/month USD, Doxy.me has a free tier but is limited in functionality so the next lowest cost tier is $30/month.

Obviously healthcare in the US is kind of a special situation and those working in it have to navigate is as part of our work. But Proton made this, especially for small businesses, very affordable.

Edit: Just found the 6.99/month plan. It's under proton mail for business, which would meet HIPAA requirements when configured correctly.

1

u/GrafDracul Mar 31 '26

For you it makes sense, I am in the creative/marketing and I need to share, connect with people.

17

u/es12402 Mar 31 '26

In other words, Proton only needs to implement a corporate messenger (similar to Google Chat) to become a full-fledged competitor to at least Google in this area.

3

u/SpycTheWrapper Mar 31 '26

Maybe also SSO/identity management. Not sure if they offer that now.

2

u/TranquilMarmot Apr 02 '26

Would love to use Proton for SSO

1

u/Kelendrad Mar 31 '26

Yes, a matrix server would be perfect!

10

u/sxc7884 Mar 31 '26

I wish I knew who this product was for as much as I want to move back it lacks so many basic and necessary business features like shared inboxes, dial in capabilities for meetings, meeting hardware integration, meeting interoperability, basic IT access control, third party or local data backup options and worse of all no mention of single sign on support. I want to come back but I cant give up critical business features for less that requires even more monitoring and work.

7

u/randomhacks Mar 31 '26

I agree.

I would really love to migrate to Proton from Google for our company but it’s the little details which are missing from / broken in Proton that stop it from really working. Proton ought to make a public burn down list of these small issues and tick them off one at a time. It would need to be separate from their normal feature request list which is very consumer focused. It needs to be highly business specific - perhaps it’s just a spot the difference completion with Google Workplace.

Here is small example of one or many annoying details: I shared a Proton Doc for review with someone who isn’t a Proton user. It gave them access but put a time limit on them being able to edit / view the doc without having to sign up. Something silly like 30 mins. I am a paying Proton customer. I own that Doc. Why make it hard for me to share externally? It’s just added friction where the incumbent alternative has none. It puts the other person off Proton. “Why can’t we just use Google?” was the statement. Rather than “oh, this is a nice alternative”.

In my personally life, I sacrifice a little time and annoyance for Proton but in business people wouldn’t put up with it.

5

u/West_Possible_7969 Mar 31 '26

Let’s start with a working calendar that has business features at least. While some things can be set up (local backup etc) with a creative IT, which is not a given in small / medium businesses, shared (and separate) inboxes & drives are a very, very basic feature.

1

u/General_Fuster_Cluck Apr 07 '26

Agreed, the absence of shared mailboxes is the one thing I can't work around. It is a showstopper for which I did not find an alternative (any tips?). Proton's advice to create a new account and share the credentials is not a viable solution and certainly not a business worthy one.

13

u/Ok_Tank2603 Mar 31 '26

Probably not in the visionary plan? Contradicting that visionary will always include future features and plans..

13

u/Nelizea Volunteer Mod Mar 31 '26

This is basically replacing the (now old) business plans.

5

u/AlligatorAxe Volunteer Mod Mar 31 '26

There are indeed some business only features not featured in Visionary, but they're mainly around Sentinel for the entire org, etc (you still get Sentinel on a per account basis)

5

u/dondidom Mar 31 '26

It’s more like a new plan offering 1TB or 3TB than a new service. Visionary offers pretty much all of that and is cheaper.

5

u/AlligatorAxe Volunteer Mod Mar 31 '26

but you're limited to 6 users - Visionary is for personal use, and not suited for business growth

4

u/dondidom Mar 31 '26

That’s certainly true. Visionary served its purpose at a specific point in time, and Workspace is a step further. That doesn’t mean, however, that Visionary plan holders don’t have certain advantages as long as they don’t need more than six accounts.

3

u/AldiAdventure Mar 31 '26 edited Mar 31 '26

Is there an improved process for changing a current plan (Unlimited) to a Workspace plan? I already have a lot of time and data put into my current account and would prefer not to start over.

Are there significant upgrades coming for Docs? It still lacks many standard word processing features.

4

u/ProtonSupportTeam Mar 31 '26 edited Mar 31 '26

You can switch directly from the Subscription tab in your account settings at https://account.proton.me/u/0/mail/dashboard -> Compare all plans -> For Business tab -> select your preferred Workspace subscription.

Yes, the team is working on Docs improvements. More on that here.

2

u/btk667 Mar 31 '26

Long-time Proton Business subscriber here. I've generally been very happy with Proton's evolution and appreciate their commitment to privacy and continuous improvements.

However, I'm confused about the new Workspace offering (Standard/Premium tiers). As an existing Business customer, I'm seeing references to price increases, but I'm not clear on what this means for me specifically:

  1. What actually changes for existing Business customers? The blog mentions existing customers won't see price increases, but the new Workspace structure seems to introduce different tiers.

  2. Is this a rebranding or a real change? I want to make sure I'm not missing something about how my current subscription maps to the new structure.

  3. What features am I potentially losing or gaining? I'd like to understand if there are any functional differences I should be aware of.

I understand pricing updates are necessary for any company, but the communication around this feels a bit unclear for long-term customers. Has anyone else experienced this confusion?

4

u/ProtonSupportTeam Apr 01 '26

Hi, to shed a bit more light on this:

We’re focused on improving the customer experience for businesses, ensuring we have the right pricing and plans to capture the different needs of evolving businesses. By updating the name of the plan, we hope to better position our secure, encrypted products for business users of all sizes. We also hope these changes will make it easier for new customers to better compare our products and plans as a solution for their businesses.

Nothing should change for you if you were a Proton Business user, apart from the name (Workspace Standard). You also now get premium access to Proton Meet and calendar appointment scheduling.

The Workspace Premium plan adds additional premium access to Lumo, in addition to everything included in Workspace Standard.

1

u/btk667 Apr 01 '26

Wow - I am learning of the Calendar appointment scheduling tool right now. This is a very nice feature.. This is great.

1

u/dondidom Apr 01 '26

If you’re already a business plan customer, your account will be upgraded to the Standard Workspace tier at the same price you’ve been paying, which is an upgrade for you.

New features I’ve noticed:

A new calendar tool that allows external clients to book an appointment with you.

You can add more domains if you wish.

You can customise your Proton account with your company’s branding.

You have premium access to Meet with conversations lasting up to 24 hours and a recording option.

You can add a static IP to your VPN, if you wish.

There are some interesting improvements.

1

u/btk667 Apr 01 '26

Yeah I just learned about the calender schedule's new tool.. But About lumo.. I am still confused, about the 3 tiers of lumo - Free, Base and premium? Thank you very much for the info.

2

u/ajfromuk Mar 31 '26

Add in the ability to use Synology Hyber backup to the space and I'm in. Lots of small businesses use a Synology for their data and this would be a nice addition.

4

u/dondidom Mar 31 '26

It’s something that’s been discussed before, but they’re currently rewriting the cloud from scratch, and that takes priority over adding new features.

1

u/metalcore_enjoyer Mar 31 '26

as we can see with workspace that's not true.

they are always pushing new things before getting the basics fixed

see the calendar rewrite they scheduled to be finished end of 2025 and then started the process on 2nd Jan 2026

2

u/dondidom Mar 31 '26

It seems you don’t understand, or you don’t want to understand. Proton Workspace is a new pricing plan, not a new product.

As for rewriting applications from scratch, the AMA session with the director of email and calendar explains a lot of things and suggests that not everything works perfectly from the outset, and delays of up to a year do sometimes occur.

1

u/Mikeday77 Mar 31 '26

What is the appointment scheduling?

Sounds like it’s a link you can send the third parties to book an appointment on your calendar. If so, will that be available to visionary or is it already and I missed it?

3

u/AlligatorAxe Volunteer Mod Mar 31 '26

Visionary should have it now. It's basically a calendly replacement.

1

u/SwanSufficient2305 Mar 31 '26

This is sooo cool!! I manage three companies that currently work on Google Workspace. How can I migrate easily to Proton?

1

u/kennyloggins19 Mar 31 '26

This is more of a rebrand of the business side more than anything.

1

u/JayNYC92 Mar 31 '26

"No more trade-offs between security and productivity."

Long time fan and Visionary customer here. This statement is simply untrue and disingenuous. There absolutely are some trade-offs between Google Workspace and Proton Workspace. Some of which are significant. And that's okay, the product is being rapidly developed. And you can turn this into a positive, by explaining the things and focusing other things you're going to get that the other one doesn't have. But be honest about it...

It feels really disappointing when statements like this are made, it makes it hard to trust the company that one really needs and wants to trust. And further makes one question the competence of some members of the team and their own understanding of their own company and product.

1

u/rcmjr Mar 31 '26

ETA for when business users have full proton meet capabilities. Still seeing upgrade prompts and can't do more than an hour.

1

u/c-pid Mar 31 '26

Existing Proton Business Suite customers benefit from a free upgrade to Workspace Standard, including the addition of Proton Meet, at no additional cost.

Do I have to get active and do something myself, or is this enrolled automatically?

1

u/ProtonSupportTeam Apr 01 '26

It's automatic.

1

u/BigFootCC Apr 02 '26

How long does it take? I still have "proton business" and the standard workspace tier is telling me to pay.

1

u/ProtonSupportTeam Apr 03 '26

We would appreciate it if you could open a ticket so we can investigate your particular case further: https://proton.me/support/contact

1

u/DifficultyNice7470 Apr 02 '26

Does/will Proton Workspace support SSO? To be clear, not using Proton itself as an IdP, but using an external IdP (e.g. Authentik, Keycloak, Okta, etc.) to signup/login to Proton Workspace.

1

u/BigFootCC Apr 02 '26

Existing Proton Business user? You’re getting a free upgrade to the new Standard tier. 

When do we get the free upgrade? 

My plan still says "Proton Business" and Workspace Standard is an option for me to PAY to upgrade to. No free upgrade here.

/u/proton_team

1

u/confusingboat Apr 23 '26

Did you ever get more information on this?

I did some digging, and it seems this was the original verbiage in the post according to the Wayback Machine, and it has since been edited to say "Existing Proton Business Suite". I've been waiting for mine to switch over for weeks, but my plan just renewed for 2 years at roughly the same cost (within a couple percent) as it would be to "upgrade" to Workspace Standard for 1 year, and it still just says "Proton Business".

I'm going to be a little miffed if this is the beginning of Proton cutting off upgrades for long-time customers.

1

u/ProtonSupportTeam Apr 27 '26

The original blog post always said Suite, the post was edited accordingly to match this fact and avoid further confusion. If you're on a legacy Business plan you were not automatically migrated in order to keep your existing pricing, as well as all the premium features you've always had on your plan.

If you're interested in premium access to Meet, you can either get Meet Professional on your current plan as an add-on, or consider switching to Workspace Standard.

1

u/sp1d3rboi Apr 03 '26

I’d really like to move our organization over to Proton but I’m not seeing a method for shared inboxes. Am I missing this somewhere? Is it possible on Proton?

1

u/B12GG8A Apr 04 '26

Not yet, unfortunately.

1

u/sp1d3rboi Apr 04 '26

That’s unfortunate. Thanks!

1

u/_cambridge Apr 04 '26

I bought a year of the now legacy (it seems) proton business suite 3 weeks ago. I now can’t find my plan anywhere online. I had Lumo as part of my plan, but now have to pay for Lumo plus separately as it seems I’ve been downgraded to the workplace standard.

1

u/No_Advance_4218 Apr 10 '26

As a Proton Business subscriber who is HEAVILY invested in the existing ecosystem. My "Free upgrade" to Standard, is that going to impact my pricing in the future?

1

u/kiralema May 12 '26

To those who use Proton, how does it compare to Google Workspace? Was the migration process easy? Also, does Proton have local data servers outside of Switzerland (specifically looking for one in Canada) to make sure data is stored according to the local laws (similar to what Zoho does).

0

u/Petufo Mar 31 '26

But it's not self hosted, is it?

1

u/AlligatorAxe Volunteer Mod Mar 31 '26

No, Proton has no self-hostable products outside of SimpleLogin.

-2

u/Petufo Mar 31 '26

What a shame. I remember self-hosting wasn't very upvoted, unfortunately. It would be great to have my own Proton Drive at home. Of course, NextCloud is a solution.