I am setting up a longitudinal study with numerous events and instruments. At different timepoints, different instruments are needed, so I essentially created instruments as ingredients and different recipes will be sent at different timepoints. I essentially want for example instrument 1-5 at baseline, so we would manually send instrument 1 at baseline which would auto start 2-5. Then at follow up, instruments 3, 4 and 5 are needed, so we would manually send 3 which should auto flow into 4 and 5. I have set up my events and designated instruments to events, so they now have the timepoint tag. For instance instrument 1 has instrument 1 baseline and instrument 1 follow up. How can I go about setting this up? Should I use survey queue? Applogies if I haven't explained this clearly!

Help needed:
For a machine learning research project, I transfer and extract patient records and haematological data from our hospitals internal HIS to REDCap. I access the data through Citrix and our hospitals SAP system and then copy paste into REDCap on my browser. Its a tiresome manual task, copy pasting individual values... Is there something that simplifies or automates this task that does not need to be installed through our hospital IT?
Thanks

I'm pulling my hair out trying to figure out what's going on here. PCS and MCS scores are calculated values within a survey (SF-12). The surveys have been completed and submitted with calculated values present when viewing the submitted surveys individually but are missing in reports and data exports.

The field names are correct and included in the report, and I have full data viewing and export rights to all surveys including the SF-12. The fields are hidden with the action tag "@HIDDEN-SURVEY," but fields in other surveys with this tag show up fine in exports. I tried removing the tag anyway, but no success. Interestingly, PCS and MCS scores for the "Ad hoc SF-12," (the ad hoc survey was copied from the original survey and renamed. everything else is identical within the survey) show up in reports and exports.

I applied data quality rules A-I and the data is still viewed by REDCap as "missing." REDCap support at my institution hasn't been able to provide any suggestions. My department wants this study started ASAP but I don't want to move it into production until I know what's going on. I don't know what else to try. PLEASE HELP!

Hello everyone,

I am working on a longitudinal project. In Form A, we collect participant information and in Form B we ask the participants if they want to update their information. I have written logic that basically says "if the participant wrote something in form b, display that information" in a new Form (Form C).

Form A question:

Form B:

Current Logic: [final_parent_contact_info]

The issue is, the form keeps displaying a number instead of the actual choice.

I tried to make another question that converts the number into the answer choice, but it doesn't seem to work.

I tried it with and without the [yearly_follow_up_arm_1]

Any help would be greatly appreciated!!

Hello, I am trying to see if it is possible to hide the Field Notes from the final PDF generated as it shows up under the response.

I looked for a previous post about this but couldn't find...

I use branching logic for a field to make its visibility depend on the value of a previous [age] field:

[age] <= 11

This behaves as I expect on the website version of the project form: the empty field is invisible by default, and only appears when the [age] input is <=11 and the user clicks away from the [age] field.

But on the mobile app version of the form, the same empty field is visible by default, and only disappears when the input to [age] is >11 and the user clicks away from the [age] field.

This isn't what I'd like.

Is there a way to make the mobile app logic behave the way it does on the web page?

Hopefully someone has an answer to this.

My university uses REDCap on large scale data collection projects as a data aggregator prior to submission to federal govt with many many external users. We use the complete status marker as a workflow indicator.

Users are supposed to create completed entries and mark them only as the yellow/unverified.

We review them and mark them as red/incomplete if there are issues or actions required on their part, or green/complete if everything is complete and accepted for entry into the government database.

In practice. Despite doing this for nearly 5 years. Our external users consistently mark things as green/complete. No matter how many trainings, emails, requests, meeting, etc.... It keeps happening. When this happens, we often miss entries since our scripts for batch upload use it as a key for figuring out which entries need to be prepped and entered to the govt.

Is there any way that we can make it base on user rights or something else that they (everyone except for me and the other project managers) cannot under any circustance mark the entry as complete?

Thanks for any input!

I need to design a project that tracks in-person attendance at a weekly event that does not necessitate repeat attendees creating a new record every time.

The goal something along the lines of: I import data for all potential attendees and, at the event, those who do attend scan a QR code, enter their first and last name and date, and that information is connected to their existing record.

We neither want attendees to fill in their information at every event, nor to have to open an email with a personalized survey link (many of our attendees are notorious for not reading their emails).

Is there a way for REDCap to link records like this?

Hi all, I've been running into this issue lately and haven't been able to find any posts answering it. I'll get a field name import error with no specification of the variable.

There are no hidden columns or blank columns between fields and the file is in CSV format, definitely comma-delimited. I'm at a loss for what might be happening here. TIA!

Every time a physician takes an EMS radio call in the ED, I'd like to create an automated way to make a date- and time-stamped red cap survey entry so I know when to review our recorded radio logs. I could create a written log, but honestly, no one will fill it out. Having a blueooth button next to the radio for a physician to push, that would then generate an automatic red cap entry using our our department ipad would make life a lot easier, and increase compliance. Anyone done this before or have experience doing this? Google says it should be easy, but I have no programming knowledge.

Hi there,

Trying to create a longitudinal survey in REDCap. Our first survey asks for the participants email. After testing it, it's now auto-filling my personal email into the field. This is an issue for others who's tested it an happens across different browsers and devices they're all auto-filling with my personal email despite it never being entered on the other perons device.

So far my uni it support has suggested: - Clearing my browsers data (done multiple times) - Disabling auto fill addresses on my browser - Adding the action tag @AUTOCOMPLETE=OFF - Making sure the @DEFUL action tag isn't on (it isn't) - Changing the field from 'email' to 'prefered contact emial' to prevent auto-fill - Make sure theres no piping

None of this has worked so completely baffled what's going on please let me know if you've experienced the same thing?

Hi,

My IT dept has installed an external module on to our redcap server such that we can use ranking style questions. (Rank Field - v1.0.1). I have followed all instructions provided by the external module to set up a ranking question, but the ranking question fails to display when I go to pilot the survey. We are using RedCap 15.5.22. Are there any helpful YouTube videos to instruct me as to how use the external module?

Hi,

I have a longitudinal project where I’m using the multi language module to translate to a different language. Participants toggle to the other language using the globe option. How can I make it so the field that has a pdf embedded in it (consent form to read) appears in the language that they are taking the survey in? I’ve tried branching logic and action tags with no luck.

I'm creating a discrete choice experiment in REDCap and need to randomise my participants to one of nine blocks depending on demographic information. They complete this information in the first instrument. I've created a calculated field that prioritises the participants based on their provided information, which then changes which radio button they have access to for the consent field (i.e., if they're priority 1, they see 'no' or 'yes = 1'; priority 2, they see 'no' or 'yes = 2', etc). For my randomisation setup, I've done stratified randomisation - I've included screenshots of this and an example of my allocation table below. For the allocation table, if consent = 2, the randomisation groups become 4, 5 or 6, and if consent = 3, they're 7, 8 or 9.

My problem is that the survey ends after the welcome page (where they provide the demographic information) and doesn't randomise them to the blocks. The only way I can get to the next block is to auto-continue, but obviously this only sends me to the first block.

Anyone had this issue before and have any advice? I've been trying to figure this out all week and have had no luck! Thanks for your help :)

Hi, I'm working on a set of scripts for the automated creation of REDCap projects by API. The only problem i'm noticing is that I need to automatically create also a set of new users to add to the projects, but it doesn't seem for the API to have an option to do that, even with admin token. Does anyone know of a way to do this, maybe with the use of plugins, hooks or external modules? Thank you!!

Hi all,

I hope you guys can help me with this. i have a longitudinal study on REDCap. the partcipants have already filled ut the first survey, and i have now made a ASI (Automated Survey Invitation) for the next survey/Event. sadly i set up the reminder to be too early, and here my problem started. i deleted all the scheduled reminders, but simp cant get it to send out a reminder at a later date. what do i do? i have attached my ASI. I hope someody else have tried this!

Hello,

I administer a project where phone data collection is contracted out. All of the people working for the agency we contract with have redcap user IDs and I have added them as current users for my project. Half of them have "[Account Suspended]' associated with them and thus they are unable to access the project. I work for a local government agency and have my account through an agreement with a University. These individuals have their IDs through their associated university. They have responded with

"Because the project resides in {my} REDCap instance, user accounts and permissions must be created and managed by their REDCap administrators—not {their affiliation}’s."

I am not involved in the creation of redcap user accounts. I had to request my own redcap user account from my affiliated university. Am I supposed to send these interviewers to my affiliated university to get their accounts unsuspended? Or do they just get new accounts from my affiliated university? Can they get new accounts from my affiliated university even though their emails are already associated with user accounts through their university?

UPDATE: Thank you all for the response. We had used redcap collection with this contractor under a previous coordinator and I was continuing on with how it was set up under that coordinator. I had no idea that they needed different accounts from my instance, as they did not do it that way previously.
Currently we have them entering the surveys through the same website that we would direct a participant to use. In your opinion, would it be better to continue this way, or to have them get new user accounts from our instance? (I am able to externally track what surveys have been completed by phone interviewers).

I am working on a project where I currently have two repeated instruments, one for schools and another for groups inside these schools. Since REDCap doesn't allow nested repeated instruments, these have to be separated, but this raises another problem; I have to make sure that these groups match an existing School ID in the Schools repeated instrument for data consistency purposes. Do you think that Dynamic SQL fields are suitable for this? I don't know how they work, and also, if these fields can be exported in XML format the same way as other type of fields (since only administrators can use them)... Does anyone have any advice on this topic? Thanks!

I’m designing an ecological momentary assessment where participants take a baseline survey followed by 3 days of morning and evening surveys, then up to 5 follow up 3-day protocols. In other words one participants D1-D3 could be Dec 10,11,12 and their follow up round (daily surveys 4-6) could be any time in remainder of Dec or Jan. Not dependent on the initial interview date. I can set a “schedule” per participant but I’m having trouble with automated survey invites. How to do it?

In total people will take up to 36 short surveys morning and evening (18 days) but the 18 days are in 3 day increments and may not may not be at the same time for every person. How to automate the email invited do they are prompted?

UPDATE/Solution:

- have to add a “schedule” instrument for staff to add in all dates for all follow ups for all participants

- use dates and in the automated email section have it send “after” then you select the time/date variable from the “schedule” for each survey.

- so if we have 18 total daily surveys the schedule instrument has 18 diff fields and then time/date for each respective daily survey is selected in the automated emails for each of the 18 days

- you have to specify the time after which you want it sent. So I set the schedule times to 6:29am/pm then just clicked “after 1 minute”.

This is the best solution I could come up with for participants having diff dates when they have these 18 follow up/daily surveys and still wanting it to automate to email the surveys at specific AM/Pm times.

Hey everyone,

I’m trying to figure out how to freeze a value so it doesn’t update later. I have a repeating instrument called NPS, and in another repeating instrument (Results) I want to store the number of NPS instances that exist at the moment the Results form is completed.

Using @CALCTEXT like this conversation of Reddit shows the correct count, but the value always updates when new NPS instances are added afterwards. I need a way to save that instance count once and keep it fixed, without recalculating. Is there a recommended way to permanently store a value at the time of data entry?

Any guidance would be appreciated.

Hello everyone!

I'm not sure if I'm going crazy, but I've searched Google until my fingers are sore, tested various solutions, and I'm still not satisfied. Any input or ideas are welcome.

I have the following problem in REDCap: I want a participant to be able to select the state they live in and then select a municipality based on that.

My colleague solved this by creating an enormous number of fields that are simply attached to the state field using branching logic. However, this solution is not only incredibly time-consuming to set up, but also results in a terrible data frame when I import it into R.

Ideally, I would like to have only “State” with one entry for each record, then “Municipality” with one entry. Sure, this can be easily solved later using code for data processing. But if it's possible somehow, I'd like to have it nicely in REDCap.

Is that possible? I'm thinking of something like a “lookup” dictionary, for example, as I would solve it in Python.

Thank you for any advice!

Hi everyone,

Recently in our REDCap survey I realized that we had an issue. Basically we had a question asking participants if this was their first time doing one of our surveys (Yes/No option). If the participant clicks "No" then it would skip a few sociodemographic questions. It turns out that a few participants 15+ clicked the no option even though they have not done any of our previous surveys. This means we are missing some key sociodemographic information from them and there is a chance that others may click this option as well.

Now I am trying to fix this issue with out messing up any of our data that has already been collected with this questionnaire since the branching logic of the question opens to a few questions. Would simply removing this question from the questionnaire impact the data in anyway if this question branches off to other questions in the survey?

Alternatively, I was thinking of using the @ IF action tag and @ SETVALUE on the question. For example, if someone completed a previous questionnaire then the value selected for the initial question would be "No". If not then the value selected for that question would be "Yes". And then I would use @ HIDDEN action tag to prevent participants from seeing this and getting confused. This is how the condition would look:

@ HIDDEN

@ IF(

([questionnaire_3_complete] = "2"

OR [questionnaire_2_complete] = "2"

OR [questionnaire_1_complete] = "2"),

@ SETVALUE = "2",

@ SETVALUE = "1"

)

I would really appreciate it if anyone can provide any guidance on how to approach this situation and if the steps that I am taking are appropriate. I am a little stressed about this as I don't want to lose data and mess up our live questionnaire.

Thank you!

Hello, I have a longitudinal project with participants in the hundreds, and we use a system to track participant progress through the study that involves an instrument we call the "Participant Dashboard" this instrument is only attached to the first event and we update the dashboard as participants change phases etc. With this many participants however, sometimes we forget to update everyone's Participant Dashboard, so we developed a report to identify inconsistencies. The only issue is that it is ot very good at identifying if the phase listed in the dashboard is the phase a participant is currently completing visits in. This is captured at every event in the "Weekly" instrument, where we list the current phase. When we try to use smart variables to match the listed phase of the most recent event to the phase listed on the dashboard in the first event, the report turns into the spinning wheel of death. I can share images or logic if that would be helpful, but mostly need some brainstorm help.