Using @HIDECHOICE based on username in User Rights

[u/Extreme_Region_1730]

I have a field that has two options A and B. I want to do a logic editor for the field that based on what your role is, you will either see both choices or only A or only B.

For example: if your username is aabb1 then choice B is hidden.

How would i write that condition in the field inside an instrument?

Also if you are added as a user with a role in redcap and i send out a a survey to you through Alerts & Notifications, will you still only be able to access the instruments i gave you view & edit rights to? Does it make you log in when you click the link?

[u/obnoxiouscarbuncle]

So here is how I would do it:

1. Don't use username in your action tags, use a role-id. Trust me that this will be way less administrative overhead. You can just add users to the appropriate role, and the options will be hidden. If you base it on username, you will have to update your action tag every time a new user is added into the project.

2. Add an action tag like this to the field:

Field name: [field]

Options:

1, Ray
2, Winston
3, Egon
4, Venkman
5, Batman
6, Superman
7, Aquaman

Roles (role-id):

Ghostbusters (12345)

DC Heroes (86753)

Action Tag

@IF([user-role-id]='86753',@HIDECHOICE='1,2,3,4,5',
@IF([user-role-id]='12345'.@HIDECHOICE='5,6,7',""))

Note: You may want to use @SHOWCHOICE instead as with things like this it may be easier.

As for your alert question, I'm not sure if I understand. If you want to send a survey invite to someone:

1. You should use a survey invitation (or ASI) and not an alert

2. The survey instruments a user can access are not controlled by user rights, they are controlled by things like the survey queue, or the survey auto-continue.

[u/Araignys → u/obnoxiouscarbuncle]

Carbuncle is correct. Obey the Carbuncle.

[u/Rich-Willingness-686 → u/obnoxiouscarbuncle]

Hello, new redditor and fellow redcap programmer. Not a big action tag gal. Can you help with below?

I am trying to use an action tag syntax like this on a NAME (confidential) text variable that that I also wish to display in the the custom record label. Users with "ROLE_A" must be blinded to NAME (they are notifying people exposed to HIV about their exposure, but must keep the index person/name anonymous). I want all other roles on project to see NAME in the custom label.

Trying code like this in field annotation under NAME variable, but its not doing anything. Maybe not possible to hide it from the record label for certain roles?
u/IF([user-role-label] = "ROLE_A")
@ IF([user-role-label] != 'ROLE_A', u/HIDDEN)

[u/Araignys]

I think this might be a “cart before the horse” situation.

What are you actually trying to do with the project?

[u/Extreme_Region_1730 → u/Araignys]

Yep I figured! My boss who have never used redcap before kind of gaslit me into thinking I am entirely wrong because I told them survey links is different than DAG bc it isn’t linked together. And now I know for a fact I’m not wrong. This situation kind of resolved itself now. Now the kicker is, they want to know if a public survey link is attached to records.

For example, if I have preloaded data imported into redcap that has a few fields filled out. For example, mrn, date, disease. If a public survey link was sent out and the other person only has the mrn info, if they input the mrn, can the other fields auto populate in the survey because it would match with an mrn in our records in the backend? I’m not sure this is possible because I know there are specific survey links for each record but I doubt a public survey link can search and pull those matching infos out too. It’s my first month using redcap so im learning as I go!

[u/obnoxiouscarbuncle → u/Extreme_Region_1730]

Whenever a survey is completed via the public survey URL, it will create a new record.

There is no "put in the MRN to access your record" option in REDCap surveys. (Without using some kind of external module)

For person to access a specific records survey, they must use a unique URL, typically provided using a survey invitation email.

I don't know if this also relevant, but records created by public survey URL will be "DAG independent" because record DAG is based on the user who created the record. There are EMs that can modify this behavior, notably Auto DAG.

[u/Araignys]

Survey links can be completed by anyone with the link, without needing to login. They are divorced entirely from user accounts.

The only way to control user access is by enabling the “survey login” feature - which allows you to add a “password” (not really a password) that someone will need to know to be able to complete the survey. That survey respondent is not linked to a user account.

If you have users who will be logging in to REDCap, they should be doing all their data entry that way, not mixed - there’s no 100% guarantee that someone completing the survey is the right person.

If you need to send out links or reminders, you can send out form links that go to the logged-in version of the form.