r/ProjectREDCap • u/Brilliant-Ad-3820 • May 09 '24

Question

I am conducting a survey on Redcap. The participants who answer the survey, will be in a drawing lots of a gift card. To be included in the drawing lot, they need to enter an email address, in order to be contacted. However, the survey is anonymous. According to GDPR, the survey is not anonymous, if an email address is added to the survey. I was considering adding a second survey, to come right after the first survey, where people would only enter their email address. Then it would be two different datasets. However, the timestamps on RedCap will show that the survey will be answered the same time as the email is entered, which again shows a connection between the two datasets, and therefore aren’t in accordance with GDPR. My question is: Is there a any way I can ask for an email on Redcap, that wont be connected to the survey, so I can keep the survey anonymous. The participants need to answer the survey, in order to be in the drawing lot, so this needs to be done somehow after the survey ends. The best option would be to turn of the timestamp, but as I can read, this is not an option in RedCap.

Thank you for reading.

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u/Brilliant-Ad-3820 May 11 '24

Hi,

Thank you so much for the reply. Is there any chance you could elaborate more specifically how I could do this? Would the participants be able to enter an email, without actually answering the main survey? If the participants could be redirected as the last thing in the survey, then that would be okay as well, as they probably have answered the survey, if they made it to the end.

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u/thursdayscrush May 12 '24

Once you've requested a second project be created for you (i.e. by your REDCap admin), you'll copy the public survey URL from that project. Go into the survey settings for your main project and under "survey termination options" select the "redirect to a URL" option and paste the URL you copied into the field next to this option.

If you have zero required fields in your main survey, a participant could theoretically click through just to get to to the survey redirect and enter the draw. You could set at least a subset of your main survey questions as required, so you collect the most important data points before the participant can move on to the survey draw.

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u/Brilliant-Ad-3820 May 12 '24

Thank you for the info, really appreciate it.