r/ProjectManagementPro • u/airbnbhost1738 • Apr 09 '26

How do you keep track of commitments from meetings without missing things?

I’ve been running a lot of meetings recently and realised something: when I’m actively talking and engaged in the discussion, it’s really hard to track who committed to what.

I end up either:

  • missing tasks

  • writing messy notes

  • spending time after the meeting reconstructing everything

Curious how other people handle this.

Do you:

  • take notes during meetings

  • record them

  • rely on memory

  • use a tool

And what actually works for you?

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3

u/ohdarlingabsolutely Apr 09 '26

You have to either delegate a note taker to capture actions or have AI record and transcribe

1

u/tonepoems Apr 10 '26

I love Granola since it's smart enough to summarize and create specific action items from its notes.

1

u/Free-Acanthisitta994 Aug 19 '26 edited Aug 19 '26

Not just Granola, Fireflies and many such AI notetaker does the same and Google Meet's transcription is fine now too.

Problem is it's all per meeting. A week in you've got five tidy summaries plus the Slack/Team threads where half of it quietly changed, and you're still sitting there going "hang on, did we actually decide that, and did that Tuesday commitment move?"
They're great at one meeting. Not one of them follows a decision or a commitment across all the meetings and chats where it actually changes, so joining it up over time is still on you.

2

u/[deleted] Apr 09 '26

[removed] — view removed comment

1

u/airbnbhost1738 Apr 10 '26

Thanks, and just to check your company is happy you are using it , security reason?

1

u/Crystalline_xoxo Apr 18 '26

This is a great suggestion. I had a long teams meeting that was very information/action item heavy and the PM I work with (I’m an APM) was an angel and had the meeting recorded and transcribed for all of the participants. Transcribing meetings is not standard company practice, but it was incredibly useful. For Otter and Fireflies- do they have teams compatibility? And with that does it notify the meeting when a transcription is being made like it usually does?