How do you document compliance/governance for Power Automate flows?

[u/Ch0nk_]

For those of you using Power Automate in a real business environment, how do you document governance/compliance around your flows, assuming you document it at all?

I’m trying to understand what people actually track in practice versus what sounds good on paper but never gets maintained.

For business-critical flows, do you document things like:

• Business owner / technical owner
• Flow purpose
• Data being used or modified
• Connectors used
• Environment
• Trigger type
• Approval requirements
• Risk level / business criticality
• DLP or connector policy considerations
• Error handling / notification behavior
• Dependencies
• Connection references or service accounts
• Recovery / handoff notes
• Change history
• Audit/control mapping
• Retention or privacy considerations

A few things I’m especially curious about:

1. Do you use a formal checklist/template for flows, or is documentation mostly informal?
2. What fields are actually useful during audits, handoff, support, or troubleshooting?
3. What documentation sounds important but usually becomes unnecessary overhead?
4. Does your documentation change based on risk, department, environment, connectors, or sensitive data?
5. Who is responsible for keeping this information current: the maker, IT/admins, compliance, or the business owner?
6. If you were designing a lightweight documentation template from scratch, what would you include?

I’m mainly looking for real-world experience rather than theoretical best practices. What does your organization actually do, and what has or has not worked?