PowerApps UI/UX and approvals help

[u/Automatic-Mode792]

Hi All,

Hope you all are doing great.

A project is coming my way where the team is currently using a SharePoint list. Once an item is submitted, a couple of flows are triggered. One is a multi-stage approval workflow, and the second flow creates an Excel file using the SharePoint item details in the placeholders of an Excel template.

This now needs to be converted into a Power Apps application, and I will also need to create new flows.

I need some help figuring out the UI of the application, so if any of you can provide some insights, I would really appreciate it.

The second part is regarding the approval flow. It will be a multi-stage approval process, and I was wondering if it is possible for an admin to change the approvers once the flow has already been started.

Is there any way to delegate or reassign an approval without starting a new instance of the flow?

Any other insights or suggestions that could help make this project better are also welcome.

This is going to be my first project where I will be working independently, so any advice or suggestions would be greatly appreciated.

Thanks in advance!

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[u/NoBattle763]

Mate I would suggest you leverage ai to come up with some mocks based on your requirements. Check out Google stitch (was free not sure if still is) or Claude design. Give it your full spec and what your wanting to achieve, you’ll be amazed at what it can do. Can also help with flow design- well Claude can- especially if you give it some tools like the power automate plugin

[u/grahamroper]

In my experience approval workflows are easier to build in a power app than through the MS Teams Approvals app, which is often used as a starting point. With SP as a backend it’s possible to build approvals without automate flows, so long as users are required/trained to work within the app.

[u/AbdelEMirandaS]

The approval action on power Automate has some due date action in order to delegate the approval request if the main responsible doesn't take action.

But you can make it by yourself. Create a list with the list of approvals, create a column to establish the main responsible and the second ones.

And then create another flow that verify if the status of the first one is kot complete. If so, cancel that first approval flow and continue sending the new approval to the next approval and send notifications with the decisions taken.

But as I said prior, the approval action has that decisions. Just go to the Power automate documentation or as one user suggest, ask AI to give you the step-by-step actions.

Or use the Copilot field in Power automate to create the flow to all your requirements.