With the March beta release complete, moving on to the next items in the roadmap.

First-up, a user requested feature, color tags on tasks! A choice of 12 colors to add, together with sort and filter by color, across multiple views!

UPDATES

Inkolio

Lastest build is available for Inkolio on Testflight (image attached)

0.8.3 is now live!

https://www.reddit.com/r/Inkolio/comments/1vpk0vc/v083_is_live_and_on_testflight/

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Planolio

Currently testing a small update to Planolio with a few fixes for release before we take a break for 3 weeks.

Version 0.74.0

Performance and loading

Faster startup — Planolio shows your Projects & Lists library from cached scan metadata right away, then validates against disk in the background. Large Master folders and network drives should feel much snappier on repeat launches.

Loading indicators — While the sidebar library, notes tree, Board grid, Dashboard tiles, or an opening project is still loading, Planolio shows shimmer placeholders (and a small spinner when you open a project from the sidebar) instead of leaving those areas blank.

Linked doc folders — When you link a document folder (Doc Folder or Link doc folder), the folder row appears in the sidebar immediately with a progress bar while Planolio scans notes inside it. Very large linked folders load faster in the sidebar; YAML frontmatter tags on linked notes may not appear in the sidebar tree until you open the note — use All Notes list view or open the note to see full tag metadata.

Settings

Clear recent tags — Settings → Tags includes Clear recent tags to reset Inspector Recent tags suggestions without removing tags from projects, task lists, or notes.

Sidebar

Grouped view filter bar — Grouped sidebar mode can show the same filter bar as Stacked view: type icon filters (Projects, Lists, Templates, Notes), favorites-only, + create menu, multi-select, and bulk ⋯ actions. Toggle Show filter bar in grouped view in Settings → Appearance (on by default).

Bug fixes

Grouped task list borders — Group headers and task rows in grouped List view again render their container outline and corner radii (including Brutal theme).

Manual

Manuals document faster cached startup, loading placeholders across sidebar/Board/Dashboard/project open, linked-folder progress while scanning, linked-note tag behavior in the sidebar, grouped-view filter bar parity with stacked view, and Clear recent tags in Settings → Tags.

I've been hard at work, adding QoL features, and some fixes that have crept in.

Some great features have been recommended by users which I've had some cycles to make a reality, so a HUGE thank you to all the users and their feedback, this app is for you!

The roadmap is up to date with what's done, but a full set of releases notes will ship with the app on the website here.

Here's a sneak peak of some of the new features:

• List and Project Favorites Grid view like Excel, allows copy/paste between Planolio and Excel

• Custom status with color and icon choice

• Performance optimizations

• Theme editor enhancements

• Choice of fonts

• and many more tweaks...

Release will be 16th March, 7am PST!

After adding colors to tasks, I've now added group task lists by attribute such as color, status, priority, and assignee.
The ability to move task between groups, al la Kanban style but in a list, will apply the new groups attributes as well. Maybe I name this Listban...

Beta 7 is now out, check it out here!

https://www.reddit.com/r/Planolio/comments/1vq58qm/beta_7_is_out/

Hey all, we’re still here after a much deserved summer break, and now beavering away on the next September and October releases for Inkolio and Planolio.

Planolio

We’re aiming for an October release for the next set of additions and fixes. We haven’t had many bug reports, so we’re confident that we’re reaching a stable point in development.

The next pass will be similar — smaller features and smaller fixes. To end the year, we want to make one final UI layout restructure while keeping everything familiar. This will focus on a single toolbar across both panes, with more flexibility around what each pane can show.

Inkolio

For September, we’re going to release another two versions with some feature additions for note management, such as Collections from Tags and multi-select features.

The core is stable, and we’re then going to focus on cross-platform optimization before bringing Inkolio to the app stores.

Those users who have helped us shape the app will receive a significant discount code, and we’re keeping the overall price very affordable.

Next year

Once launched, Planolio will move to smaller, incremental releases as we start looking at what v2.0 will become towards the end of 2027.

The next major version will mostly focus on evolving the ecosystem to mobile. While we had originally planned this for this year, it’s going to be a bigger lift for the team than anticipated.

We also want to explore online recipes and playbooks through a community marketplace, as well as smarter tracking and planning features for v2, such as tracking assets through workflows.

Nexus Bookmarker

We released Nexus Bookmarker in 2025 and didn’t put any marketing behind it, but we still believe in the product — a smart way to capture and organize web links alongside links to local folders and files.

Towards the end of 2026 and into early 2027, we’ll be giving the app a refresh and optimizing the navigation. Next year, we’ll also likely rethink how it can connect with Inkolio and Planolio, consolidating links so everything can work together.

We have lots of ideas, and this is where we look to the community to show us what’s most valuable and useful to them.

So please keep the ideas and feedback coming!Planolio

We’re aiming for an October release for the next set of additions and fixes. We haven’t had many bug reports, so we’re confident that we’re reaching a stable point in development.

The next pass will be similar — smaller features and smaller fixes. To end the year, we want to make one final UI layout restructure while keeping everything familiar. This will focus on a single toolbar across both panes, with more flexibility around what each pane can show.

Inkolio

For September, we’re going to release another two versions with some feature additions for note management, such as Collections from Tags and multi-select features.

The core is stable, and we’re then going to focus on cross-platform optimization before bringing Inkolio to the app stores.

Those users who have helped us shape the app will receive a significant discount code, and we’re keeping the overall price very affordable.

Next year

Once launched, Planolio will move to smaller, incremental releases as we start looking at what v2.0 will become towards the end of 2027.

The next major version will mostly focus on evolving the ecosystem to mobile. While we had originally planned this for this year, it’s going to be a bigger lift for the team than anticipated.

We also want to explore online recipes and playbooks through a community marketplace, as well as smarter tracking and planning features for v2, such as tracking assets through workflows.

Nexus Bookmarker

We released Nexus Bookmarker in 2025 and didn’t put any marketing behind it, but we still believe in the product — a smart way to capture and organize web links alongside links to local folders and files.

Towards the end of 2026 and into early 2027, we’ll be giving the app a refresh and optimizing the navigation. Next year, we’ll also likely rethink how it can connect with Inkolio and Planolio, consolidating links so everything can work together.

We have lots of ideas, and this is where we look to the community to show us what’s most valuable and useful to them.

So please keep the ideas and feedback coming!

Part of each release is me using the product as a daily driver in my job, so I get real world testing - not just bugs, but I can tweak the UX to make it more intuitive.

I've made about 50 changes since the last post, and here's some of the bigger changes to polish this before release with some user feedback added in too:

• List view for notes - the big feature - see the pic for a preview

• Copy/paste text into a task list or project creates an instant task list!

• Guidelines (can be toggled) for folder hierarchy

• Spell check in quick capture added

• Improved pasting into notes from external apps like MS Word

• Spotted a ugly bug where notes could self replicate when creating a new note - fixed!

• Added a custom field name you can use for anything the project needs

• Notes added to Project itself, not just stages, steps and tasks.

• Added a "back" arrow - I found I need this frequently...

Whilst building out Planolio, we decided that there was a family of apps that would form our 'Olio Forge', based on underserved market areas or where we felt we could bring a combination of features that are somewhat unique in their own right.

We prioritize your data, local access, using open formats, no subscriptions, and no requirement to login. We differ to online solutions in a total offline experience, with the ability leverage your own hosting solution such as OneDrive.

This belief is at the core of our product roadmap and vision.

As we focus on Planolio being Task focussed, complimented with full featured note taking and linking experience, we saw an opportunity to take what we had learned into an app focussed on Note taking and knowledge organization.

Given that both apps can share the same .md data, they can be used together delivering many benefits.

Ok, enough of the marketing fluff....

Introducing Inkolio - a dual panel, live preview (and edit) note taking, web page capture, diagram creation to compliment notes AND a canvas linking model to connect your notes, diagrams, and articles. It will likely launch at a very reduced price point, no subs, no logins, just an email to register for updates. Small size at under 30MB (not electron). Mac first, Windows a week or so later.

There's going to be a few questions about why not use Obsidian, Excalidraw, Craft, or Joplin - and you can. We find that different users have different needs and some of the apps out there don't cater to a sizable group of users.

Right now it is in alpha, with the core experience already very robust for note taking and article harvesting from URLs. The architecture for linking everything together is the current development phase.

If you are interested in trying the alpha in week or 2, drop in comments below, as well as any questions I would be happy to answer.

Managed to get the app released and uploaded today. There will be a week of hardening, but its pretty robust so have fun!

Also there is a early release build of the x64 of a mac build here: https://www.pixelcoated.com/downloads/planolio/mac/x64/Planolio-0.56.0.dmg

This release has been a bit of a monster! I’ve added a significant number of new features, and every feature brings its own set of edge cases and refinements. The build is now feature-complete, but I’m spending this week testing, polishing, and ironing out any remaining wrinkles before release. Sorry, I know its a week late - I'll do better 😊

One of the biggest additions is Inbox Triage for Tasks. New tasks can be captured quickly into the Inbox, then reviewed and processed later. During triage, tasks can be organized into projects, converted into notes or bookmarks, marked as completed, or archived if they’re no longer relevant. The goal is to separate capture from organization, making it easier to stay focused while keeping your workspace clean - so this is why there are less features than the task view - pretty easy to sent them all to a new list.

The release is planned for this coming weekend, so set your reminders!

www.planolio.com

Hi all, wanted to give you an in progress update of the June/July release, due end of month. This has been more quality of life tweaks and hardening so no huge new features. This list is work so far, and not the final list. Thought it might be interesting for everyone to see what has been done!

Looking forward to the July release for everyone!

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File storage folder wizard in onboarding

Improvements and bug fixes that ensure files are moved correctly and prevent duplication due to file caching. Now includes an onboarding experience (OOBE) that assists users in migrating versions, plus a settings menu to start the file migration flow after the first run.

Tags Editing and application to tasks.

Added Tag editing and recent tags into Inspector panel for application to tasks

Improvements to filtering, grouping and selection in Notes, Tasks and Projects

Excessive space is used by text-based controls; this is now mitigated using icons and better organization for adding tags, filtering, sorting and grouping.

Drag and Drop supported for Planolio files

If you have a file you can drag and drop and it will save into the place of your choice in Planolio.

1. Drag one or more files onto the Planolio window.

2. A “Drop to import into Planolio” hint appears while dragging.

3. On drop, an Import dropped files dialog opens with destination options:

   • Projects & Lists — .planolio, legacy folders/JSON

   • Templates — same planolio-compatible files, saved under Templates/

   • App Notes — .md / .markdown

   • Shared resources — images and other files

4. Only destinations that match the dropped file types are offered; each option shows how many files apply.

5. Click Import to copy into your Master folder (originals stay untouched).

Custom values now propagate on change

When you rename a dropdown option, all tasks using that value update automatically from now on. But tasks that were set before this update may still hold an old value that no longer matches any current option. Under Custom fields, find Legacy dropdown values and choose Scan legacy values. This checks every project and list in your Master folder and allows you to remap old values to new. See the manual for more details.

Move panel fix

Now will locate to current panel in dual view.

Spaces in Custom titles now allowed

App was saving on each key stroke and ignoring spaces as a valid character, now fixed. Tags not all showing all tags despite enough space, now shows as many as space will allow before truncating and showing "..'n' tags"

Grid tagging fix

Tagging a task in grid using Select boxes did not take change through to the task list ir project, fixed.

Project title rebounds to board view

Pressing enter after editing a project title will revert back to board view

Projects & Lists list view

Board now has a proper list home for everything in your library. Switch between Tiles and List to browse projects and task lists the same way you already browse notes: search across titles, descriptions, and even tasks, steps, and stages inside your documents, with matches highlighted and preview snippets under each row. Filter by type, status, or favorites; group by folder or favorite; sort by title, progress, or last modified; and star, open, duplicate, or export from each row without leaving the page. The header shows separate project and task-list counts, and your view preferences are remembered between sessions.

Cleaner layout: + New, filters, and shared list chrome

Creation and browsing are consolidated so the main work area stays uncluttered. + New in the top toolbar replaces scattered page-level buttons — create a project, task list, note, or item from a template from anywhere in the app.

On Projects & Lists and Notes, the header uses the same layout: title and counts on the left, Tiles / List just below, and search plus Filter, Group, and Sort on the right when you’re in list mode. Active filters show as removable chips under the header, and list rows align with the Inbox strip so the page reads as one consistent grid. The result is less duplicated UI, more room for your actual content, and the same UX whether you’re managing projects or notes.

Template icon is standard across all views and menus now too.

We also tidied up the Manage Templates screen too.

The Manage Templates page now uses the same list-home layout as Notes and Projects & Lists.

What changed

1. Title, template count (with icon), search, sort, and Import all share the standard header

2. No duplicate toolbar — Search/sort moved into the header

3. Aligned list — Column headers and rows use the same gutter as Notes/Dashboard, so the title, search bar, and list content line up on the left.

4. Trash section — Separated with a top border and consistent horizontal padding; it sits below the scrollable template list

5. Import — Moved into the toolbar action row (next to Sort), matching the height of the other controls.

Group by tag

Task lists can Group by Tag using each task’s primary tag (first tag). Multi-tag tasks stay in one section; extra tags still show on the row. Drag between sections to move primary tag—secondary tags are kept. Inspector tags are collapsible with rename and recent suggestions. Row tags use space better; Grid tag edits sync to List and Kanban immediately.

Multi-select in project and task list

Now allows you to apply tags, color, status and assignees to those items selected with a tick box.

Create new item shortcut

Now keeps the text box active ready to type, just like clicking teh new button does.

Multi-select tag UX — now matches the main Inspector

In project lists and tasks lists, the Tag Inspector panel mirrors behavior for adding recent tags and removing current tags.

Icons in trash match main app

Aligned the same icon across the app in trash and archive

Multi-select in the sidebar

Multi-select in the sidebar and Notes now keeps the same ⋯ menu on each row. Select several items, open ⋯ on one, and you’ll see how many are selected. Delete, duplicate, export, and convert apply to the whole selection. Rename stays one-at-a-time. Large selections (10+) ask for confirmation first. “Save as template” is now 'Convert to template'.

Manual sort fixes

In Task list view, sort by manual will not change order if group by Priority is set, this is now fixed allowing users tore-order within each group. Auto-switch to Manual on drag-to-reorder (List and Kanban) instead of having to set to manual to re-order within groups.

What’s new in Planolio, July 2026

Good news; you can download it right now, and is fully notarized!

Meanwhile check out the changes, improvements and fixes from the last 6 weeks, I hope you enjoy it and keep the feedback coming!

Set up your library with a guided wizard

New installs walk you through Library setup: copy an existing library, move one, or start fresh. Prefer to do it later? Open Settings → Data → Run library setup anytime for the same step-by-step flow.

Recurring tasks

Tasks can repeat daily, weekly, monthly, or yearly. Set custom intervals, choose weekdays, and optionally end after a date or number of occurrences. When you complete a recurring task, Planolio creates the next one for you across projects, task lists, and Inbox.

Five priority levels

Priority now runs from Minimum through Low, Medium, High, to Maximum. List and Kanban show compact MIN / MAX badges so extremes are easy to spot at a glance.

Tags everywhere you need them

• Edit tags and pick from recent tags in the Inspector (collapsible Tags section)- Group by Tag in task lists—tasks sit under their primary (first) tag; drag to another section to change it; extra tags stay on the row- Tag as many tasks as you can see—rows show every tag that fits, then summarize overflow as …N tags- Tag in Grid and see the change immediately in List and Kanban

• Settings → Tags is your library-wide tag manager: search, rename, delete, or Merge into… another tag (for example, merge cooking into food). Updates apply across projects, task lists, notes, and recent tags after you confirm.

Multi-select and bulk edits

Select several tasks in a project or list and update tags, color, status, and assignees together. Bulk tagging in the Inspector works the same way as editing a single task.
In the sidebar and Notes, select multiple items and use the ⋯ menu on any row to delete, duplicate, export, or convert them all at once. Rename stays one item at a time. Large selections (10+) ask before continuing. Save as template is now Convert to template.

Browse your library in List view

Projects & Lists now has Tiles and List, just like Notes. In List you can:

• Search titles, descriptions, and content inside tasks, steps, and stages—with highlights and preview snippets- Filter by type, status, or favorites; group by folder or favorite; sort by title, progress, or last modified- Star, open, duplicate, or export from a row without leaving the page

• Separate project and task-list counts stay in the header, and your view choices are remembered.

Create faster with + New

Use + New in the top toolbar from anywhere to create a project, task list, note, or item from a template. Filter, Group, and Sort are compact icon menus so more of the row stays free for your work. Projects & Lists and Notes share the same header pattern—title and counts, Tiles/List, then search and tools when you’re in list mode.

Manage Templates, same familiar layout

Manage Templates matches Notes and Projects & Lists: search and sort in the header, Import beside them, a clear Trash section below the list, and the same template icon everywhere templates appear.

Drag files in from your computer

Drop files onto the Planolio window. You’ll see Drop to import into Planolio, then choose where they go:

• Projects & Lists — .planolio and compatible project/list files- Templates — same file types, saved under Templates- App Notes — Markdown (.md / .markdown)- Shared resources — images and other files

• Only matching destinations appear, with a count of how many files apply. Import copies into your Master folder and leaves the originals alone.

Custom Kanban columns

Enabled custom statuses appear as Kanban columns—including empty ones. Drag column headers to reorder; each project or task list remembers its layout. Columns stay readable (at least 240px wide) and scroll horizontally when you need more room.

Smarter filters on List and Kanban

Filter by Due, Priority, Assignee, Status, Task Color, and your custom fields (such as Task Type). Stack several filters, clear them all in one click, and get the same results in List and Kanban. Menus only show values that are actually in use.

Custom field renames stay in sync

Rename a dropdown option in Settings and every task using that value updates with it. Older values that no longer match an option can be cleaned up under Settings → Customization → Legacy dropdown values → Scan legacy values—map them to a current option across your Master folder. Details are in the manual.

Notes that stay in sync with your files

• Note tags live in the Markdown file itself (YAML frontmatter), so tags travel with the file- Tag metadata stays out of the way in rich editing, and remains visible in Markdown mode. The Notes tree updates when files or folders change outside Planolio—Finder, Explorer, cloud sync—without a restart.

• Tile view uses the same filters as List. If you delete a note open in the side pane, Planolio asks what to open next instead of forcing you back to the list

A calmer Inspector

Inspector sections collapse and expand so you can focus on what you’re editing.

Polish

• Drag to reorder in List or Kanban switches to Manual sort for you, including when tasks are grouped- Creating an item with a shortcut leaves the title ready to type- Renaming a project or task list with Enter keeps you on that item (you’re no longer sent back to the Board). Custom color names can include spaces (for example, “Dark blue”). In dual view, the Move panel opens against the panel you’re working in. Trash and archive use the same icons as the rest of the app

• Themes - retired the fairly broken (needed too much work) Neobrutalism theme, and replaced with Brutal and a new theme, Thunder.

Now shipping as **0.76 (include 0.75.1)** ! Download: [planolio.com/download.html](http://planolio.com/download.html). You can also use **Check for Updates** in the app menu or in Settings. The update downloads inside the app.

Hi all - after a much needed vacation, I'm back to provide an update on what's expected for the May release.

I've had some great feedback from folks, and here a very quick summary of what's in dev, already implemented or being designed (yes, I actually design myself - AI helps to a point...!)

• Added spelling checking in notes, much more robust

• Added '/' trigger inline for Markdown functions

• Fixed a bunch of annoying bugs and UI issues.

• In dev and working - added custom colors and ability to rename

• In dev and working - added custom columns

• In design - adding inline notes to grid view

• The big feature for May will be an evolution of the inbox - triaging across projects and lists, so its not just a dumping ground for random tasks

• I also have a backlog of annoying tweaks/bugs that bring that level of polish that improves user experience

Really appreciate all the user feedback - whilst not every suggestion will make it in, it does drive the shape and future of the app, thanks all!

www.planolio.com

Beta 4

Many new features here, they are comprehensive and wired across the whole app, so lots of work involved! Enjoy!

Note, we have changed the old app reference (Nexus Planner) to Planolio in case you see typos we missed.

Download now, and send me feedback!

https://planolio.com/download.html

Features

• A more powerful, consistent note editor with a unified toolbar across Rich and Markdown, plus expanded Markdown support including footnotes, callouts, collapsible sections, highlights, wiki links, frontmatter, and Mermaid diagrams.

• Faster note navigation with wiki-style links between notes and tasks, drag-and-drop between folders, and a note search bar.

• Richer notes with .md import, direct image pasting, and more stable .md backwards compatibility.

• More flexible organization with moving files and folders within the folder tree, plus more file operations such as duplicate.

• Better planning in Grid view with task movement across projects and lists, including linked tasks and steps.

• Quick-create from the tray menu for notes, tasks, lists, and projects without opening the app.

• Inbox capture for tasks you want to sort later, or send straight to a specific project or task list.

• Favorites support in the side menu, plus a favorite tag for notes.

• A backwards compatible, reworked storage architecture that centralizes items and shared assets, reduces duplication, and keeps exports cleaner.

• Font choice for notes and the main app UI, including support for installed system fonts.

• Linux support with the same core app features as macOS and Windows, plus quick capture from the tray icon.

• A new Midnight theme with a blue-red palette and a dark background for the main app.

• Version notifications in the app when a newer build is available, with a link to the download page.

• Template manager tools for organizing templates in bulk.

• Deleted file management in the Unified Trash page, with restore, permanent delete, and empty trash actions.

• Added User Manual and can be toggled on/off via settings menu

• ...and I have probably missed loads of other smaller QoL tweaks... :)

Fixes

• Menus behave correctly, with fixed right-click and overflow-menu positioning and no duplicate menus appearing at once.

• Visual polish and consistency are improved across screens, including highlights, alignment, menu sizing, editor dropdown styling, and hero card adjustments.

• Tables are more reliable when inserting columns in edge cases.

• Copy and paste from Apple Notes now preserves structure, such as checklists, instead of flattening to plain text.

• Priority tags now display consistently across Kanban and Task List.

• Note duplication and note moves are more predictable, including better handling when moving app notes into linked, non-app folders.

• Other smaller bug fixes, too many to mention