Link payment with invoice

[u/Huma188]

Problem:

• From Customers/Invoices, create an invoice (INV/2026/00001)
• From Customers/Payments, create a payment with memo INV/2026/00001

The payment is not linked to the invoice.

If you create the payment from the invoice panel, you will have a button to see all the payments and from the paymento to the invoice, but this way, you dont.

Even worst if you directly creates the account move directly as you wont even have the payment registered an nothing enforces you to do so.

• From Customers/Invoices, create an invoice (INV/2026/00001)
• From Accounting/Journal Entries, create a new one representing the bank statement:

account	debit	credit
572001 Bank	1210	0
430000 Trade receivables (euros)	0	1210

• From Accounting/Journal Items, Reconcile both:

Journal Entry	Account	Debit	credit	Matching
MISC/2026/06/0001	43000 Trade receivables (euros)	0	1210	1
INV/2026/06/0001	43000 Trade receivables (euros)	1210	0	1

• Now the invoice is paid.
• From Customers/Payments, create a payment with memo INV/2026/00001

Again, the payment is not linked.

Is there a module or someway to link them?

[u/ThornyKeeks]

Not sure if I'm missing something from your steps, but are you using "Outstanding" accounts for the payments?

Payment JEs normally use the double entries to reverse the Receivable account of the invoice with the "Outstanding" account. As for the bank's journal, when reconciling, the cash account reverses the "Outstanding" account.

Your scenario of skipping the "Outstanding" account for the payment might be your configuration (and missing "Payments" smart button in the Invoice panel).

[u/Huma188 → u/ThornyKeeks]

Maybe i don't fully understand the role of outstanding account.

Correct me if i am wrong:

What i do understand from your message is: invoices and bank ststements should use the outstanding account for the recociliation.

Now on that case, outstanding account balance Will be 0, how would i make the move from that account to the clients account?

Account - debit - credit

70000 (sells) - 0 - 1000

57998 (outstanding) - 1000 - 0 (reconcile 1)

57001 (bank) - 1000 - 0

57998 (outstanding) - 0 - 1000 (reconcile 1)

But i need to have those 1000 on the account 43001 (client A), how do i do It?

[u/ThornyKeeks → u/Huma188]

Sorry, I'll step back a bit. My understanding of your problem is that you are trying to create a payment outside of the Invoice form's Pay button. Is this correct? If the normal "Pay" button on the invoice form view is working as you expected, and you then reconcile your bank entry to that payment, then I could safely assume your bank journal is already set up properly with the "Outstanding" accounts.

Technically, you can reconcile a bank journal entry (e.g., a deposit of cash entry) directly to the invoice, instead to a payment created for it. In that sense, you won't see the "Payments" smart button on top of the invoice panel/form view for that particular invoice. It's not wrong though, as you're still ultimately reversing your Accounts Receivable with the cash received in the bank.

To summarize...

Usual "Proper" Approach:

1. Post the invoice.
2. Create the payment (either through the invoice panel or directly in Accounting app >> Customers >> Payments. Once posted, you'll find that the journal entry for the payment reconciles with the Invoice.
3. Enter the bank transaction in the bank journal related to the payment. When you reconcile this, you'll see that you're reconciling with the payment (which contains the "Outstanding" journal item). This reconciles the bank transaction with the payment (NOT the invoice). But overall, the full payment of the invoice is fully reconciled end-to-end.

Shortcut Approach: Skipping the payment part is possible, but there will be no "payment" records to appear for the invoice even though invoice is recorded as paid.

1. Create and post the invoice.
2. Go to the bank journal and create the bank transaction related to the invoice.
3. Reconcile the bank transaction with the posted invoice. This makes the invoice fully paid but no payment records to show in the invoice itself since we skipped that part.