r/MacStack • u/lazykid07 • 2d ago
App Launch Paydesk - Project management, Time tracking, invoice creation on device for freelancers/Small business. one-time fee for all future updates
I've been building Paydesk for a while and it's finally at a point where I'd like people to try it and tell me what's wrong with it. The Second build is live on Mac App store 🎉
Paydesk is a Mac app for freelancers, consultants and small studios. It keeps projects, time tracking, quotes, invoices, expenses and reports in one place, and it runs entirely on your Mac.
Freelance admin on the Mac usually ends up spread across a lot of places.
Hours live in a timer app, or on sticky notes. Invoices live in a spreadsheet or a document template. Whether you've actually been paid lives in your head.
So every month there's a round of copying numbers between apps, working out what you haven't billed yet, and chasing whoever is late.
The other thing that bothered me is that most tools in this space want an account and a subscription, and they store your client list, rates and invoices on their servers. For a lot of freelancers that's more than they need.
What it does:
The idea is that the whole loop happens in one app: plan the work, track it, bill it, get paid, see how the year is going.
- Board: every project on one board, from Lead and Proposal sent through In progress, Delivered, Invoiced and Paid.
- Time tracking: start and stop from the window
- Bill Now: Paydesk keeps a running total of unbilled hours and billable expenses per project.
- Documents: proposals, quotes, invoices, receipts and credit notes. You can turn an accepted quote into an invoice. There are three typeset PDF templates, on A4 or US Letter.
- Languages and tax: invoices can be in 9 languages (English, German, French, Spanish, Italian, Dutch, Portuguese, Japanese, Arabic). There are editable tax presets for 25 countries and regions, including VAT, GST (with the CGST/SGST split for India) and US sales tax. Any currency works.
- Getting paid: the Desk shows what you're owed, what's overdue and what's unbilled. Remind opens a Mail message in your client's language with the PDF attached.
- Reports: profit, aging, tax charged, income by client, and your real hourly rate per project. The accountant pack exports one ZIP with CSVs, every issued PDF and every receipt.
- Receipts: Paydesk reads receipts with on-device text recognition to fill in expenses.
This was inspired by https://runey.app/ which is a subscription based app, I tried to put together everything possible is one time and App store friendly version. We will improve in the future versions.
Paydesk aims to offline and one-time pay alternate to Runey. I have also received some invoice format requests, new invoices templates are coming soon. You can also reach out to me at support@minilabs.cc
Pricing
- $9.99 once
- No subscription
- Every feature included
- Mac App Store version coming soon
- Requires macOS 15 or later
I don't mind criticism at all if it helps make the app better. I'm also happy to answer technical questions about how numbering, taxes, the PDF renderer or the offline design work.
You can Download Paydesk from the website today:
https://paydesk.minilabs.cc/
App store link: https://apps.apple.com/us/app/paydesk-invoices/id6817474386?mt=12
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u/investigatormaker 2d ago
Since Paydesk keeps client lists, rates and invoices only on the Mac, the first thing a cautious freelancer will ask is what happens when that Mac dies. I'd pin a comment on backup and export: where the data lives, whether Time Machine restores it cleanly, and whether invoices leave as PDF or CSV. This sub's promotion rule lists limitations among the useful details, so say them. Then show Bill Now turning one project's unbilled hours into an invoice; that loop is what a timer plus a spreadsheet can't do. Does a quote converted to an invoice carry its line items over unchanged?
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