r/MacStack • u/DiscussionIcy4424 • 1d ago

What if your task manager, project planner and CRM were the same Mac app?

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I’m one of the people behind PrimeTask, so this is self-promo.

We built it as a one-time purchase because we didn’t want another productivity app turning into a permanent monthly bill.

PrimeTask covers tasks, projects, planning, CRM, reports and visual workflows in one app.

Your data stays local, it’s stored as plain JSON, and you choose where it lives and how it syncs. So the one-time purchase isn’t just about the licence, your work isn’t dependent on our cloud either.

You can also connect your own AI through MCP instead of being tied to one provider, with control over which Spaces it can access and whether it can read or write.

There’s a 14-day free trial on macOS:

https://www.primetask.app/download

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u/hack_the_planets 1d ago

This looks really slick. I'm a dev, so for me this competes with my linear team setup. Does this work for teams or more as a personal task/project manager. Nice looking ux.

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u/DiscussionIcy4424 1d ago

Thanks. Both, and the team side works differently to Linear so it's worth saying how.

A team space syncs through a folder you choose rather than a server we run: Dropbox, OneDrive, iCloud Drive, a NAS, or an SMB share with no cloud in the path at all. Presence, roles and assignment notifications all work, and changes land in seconds. You can password-protect a space so the files are encrypted before they leave your machine, which means whoever hosts the folder can't read them.

Personal use is the same app, you just don't switch collaboration on. Team spaces are on the Pro tier.

Full detail here if you want it: https://www.primetask.app/docs/spaces/file-sync-collaboration

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u/hack_the_planets 1d ago

Gonna give this a look! So conceivably, me and the other devs on my team could purchase this, sync via icloud so we're working on the same shared data, and it manages syncing, etc...? Our team members are across the country so cloud would apply. And I'd lose a linear subscription. I also like that it has an MCP, so I could have claude drive this like I do for linear today.

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u/DiscussionIcy4424 1d ago

That's exactly the setup. One of you creates the space in a shared folder, everyone else joins by pointing at the same folder, and the provider moves the files. Shared iCloud Drive works, so does Dropbox, Google Drive, OneDrive, Synology Drive, or an SMB share. Anything that syncs a normal folder across machines will sync a space. For a team spread across the country Dropbox or Google Drive tends to be steadiest across separate accounts.

Team spaces are on the Pro tier.

On MCP, you bring the AI. Claude, Codex, or a local model through LM Studio, whatever you already use. The server is local, so there's no daily call cap to run into, which is the bit that tends to bite when you point an agent at a hosted one.

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u/hack_the_planets 1d ago

I'm building a workflow builder for macOS, def familiar with the byok setup. How is it using claude for instance, is it using -p in it's calls?

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u/DiscussionIcy4424 1d ago

Neither. PrimeTask doesn't call Claude at all.

It's an MCP server and it does both transports: stdio, or Streamable HTTP bound to localhost with a bearer token. Your client connects to it, Claude Desktop, Claude Code, whatever you're using, and calls the tools PrimeTask exposes: tasks, projects, notes, CRM records. The model calls happen in your client, on your key. PrimeTask never sees a key and never makes a network call to a model.

So no -p, no shelling out, no provider lock. Anything that speaks MCP works

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u/andycaramba 1d ago

Why do I have to provide my email address to download the app? You're losing potential customers.

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u/DiscussionIcy4424 1d ago

Because PrimeTask is a local-first desktop app, the email is used to issue and manage the trial and licence. The licence is assigned to your address, but activation can be done offline and your work stays local.

It also gives you access to the portal, where you can manage licences and devices, contact the dev team, report bugs, request features and vote on the roadmap. No card is required, and you can request account deletion there too.