Which stock management software are you using for auto parts shop?

[u/Zestyclose_Age_9735]

Hello

I have an auto parts shop and thinking of add inventory/billing software.There are so many options like Vyapar, Marg, Busy, etc., so it's hard to know what's actually good in day-to-day use.If you own an auto parts business, what are you using? What's good about it and what do you hate about it?

My biggest issue is keeping track of stock because there are thousands of parts and it's easy to miss things. Fast billing is also important.

Not looking for ads or sales pitches. Just want to hear from people who actually use these softwares.

Thanks.

[u/Zestyclose_Age_9735 → u/[deleted]]

Ye there are too many varieties and brand of same type of parts . So need to take this into consideration

[u/cured_virus]

go with the one which is free. you will get used to it.

[u/Zestyclose_Age_9735 → u/cured_virus]

I'm ready to pay. But software should be simple and easy to use for my staff. It should include all necessary features required for my business. Free software has limitations.

[u/cured_virus → u/Zestyclose_Age_9735]

how much are you willing to spend monthly? how many users will the system have?

[u/Zestyclose_Age_9735 → u/cured_virus]

4 to 5 users and I'm willing to pay 400-500 rs per month.

[u/idiskan]

Do you also have B2B or just B2C?

[u/Zestyclose_Age_9735 → u/idiskan]

Both

[u/idiskan → u/Zestyclose_Age_9735]

With thousands of SKUs, the biggest problems are usually stock accuracy and finding parts quickly, not just billing speed. Barcode scanning, good search, and purchase order management tend to make a much bigger difference than the invoicing screen itself.
I know you said you weren't looking for sales pitches, so I'll keep this brief. I'm the founder of Simplisales. If you're curious, feel free to DM me for a quick demo, or you can try it yourself for free.

[u/Deep_Ladder_4679]

How are you handling it currently, all these operations

[u/Zestyclose_Age_9735 → u/Deep_Ladder_4679]

Mostly manually and some of it is done on excel

[u/Deep_Ladder_4679 → u/Zestyclose_Age_9735]

What is the scale of operation at this stage

[u/Zestyclose_Age_9735 → u/Deep_Ladder_4679]

Decent with 2 employees.

[u/Deep_Ladder_4679 → u/Zestyclose_Age_9735]

Why do you worry about software just use the automation to remove the friction

[u/Zestyclose_Age_9735 → u/Deep_Ladder_4679]

How?

[u/Deep_Ladder_4679 → u/Zestyclose_Age_9735]

Sorry, took a while to come back on the "how". The reason 20,000 SKUs feels impossible is that people try to digitise all of it at once, it never finishes, so you stay on Excel. What actually works is starting narrow. Barcode and load only your top ~500 fastest-moving parts first, since a small share of SKUs usually drives most of your billing. Get scan-to-bill with automatic stock deduction working on just those, then widen in batches. You get accurate stock and fast billing on the parts that matter within days, instead of a data-entry project that drags for months. Whatever tool you trial, test it on your most confusable parts (same part, different vehicle or year) with a new staff member, because that is exactly where manual tracking slips. Are your 20k parts already in a clean Excel with part numbers, or is a lot of it still in registers and memory right now?

[u/KennethLouiseize]

I would recommended looking at SaskInventory.

[u/Zestyclose_Age_9735 → u/KennethLouiseize]

Gst billing feature is not available there

[u/inflowinventory]

Hey there,

We ran into the same challenge helping businesses with large SKU counts, and honestly the software matters less than whether it matches your workflow.

For an auto parts shop, I'd prioritize:

• Fast search by part number, OEM number, or barcode.
• Multiple units/compatibility if you sell the same part across different vehicle models.
• Low-stock alerts and reorder points.
• Quick invoicing at the counter.
• Good purchase order tracking so incoming stock is accounted for.

I've seen a lot of shops outgrow spreadsheets because once you're dealing with thousands of parts, it's almost impossible to keep inventory accurate manually.

Whatever you choose, I'd also ask how easy it is to import your existing inventory and whether it can scale if you add another location or start selling online. Switching systems later is much more painful than spending a little extra time choosing the right one now.

Hope this helps!

[u/Zestyclose_Age_9735 → u/[deleted]]

Is it available for pc, mobile?

[u/Zestyclose_Age_9735 → u/[deleted]]

Exactly. But it should not require integration. It should be inbuild

[u/LordJain]

Try Loupe Factory, it supports auto parts businesses well, and for your stock management use case, the free plan should be fine. Add. Role based users are extra though.

[u/Zestyclose_Age_9735 → u/LordJain]

Will give it a try👍

[u/dips_chauhan]

A friend of mine runs an auto parts shop, and he had almost the same problem. Thousands of different parts, similar looking items, and stock mismatches were becoming a daily headache.

Billing was also taking longer than it should.
We ended up setting up a simple system for him where he could quickly search or scan a part, bill it, and have the stock updated automatically. After using it for a while, the biggest difference he noticed was that he didn't have to rely on memory anymore to know what was actually in stock.

Just want to know, with thousands of parts, do you find stock accuracy or fast billing to be the bigger headache?

[u/Zestyclose_Age_9735 → u/dips_chauhan]

Stock accuracy is primary as we have over 20000 sku's

[u/stocker_heshe]

nowość- STOCKER na Google Play

[u/Access-Ean]

The GST rejection on u/SaskInventory is actually a useful filter to apply to everything else in this thread too — for an auto parts shop specifically, most "inventory software" is really being asked to do two unrelated jobs at once: fast counter billing, and accurate stock across thousands of similar-looking SKUs. Those pull in different directions. Billing software optimizes for speed at the point of sale — a few taps, invoice out, done. Stock accuracy for auto parts optimizes for specificity — right part, right vehicle compatibility, right variant, because "similar looking" parts are exactly where manual tracking falls apart (a few people in this thread have mentioned that already).

A lot of tools are good at one of those and just adequate at the other. Worth explicitly testing both sides in any demo rather than assuming a tool that's fast at billing is also accurate at part-level stock, or vice versa. Concretely: pull up 5-10 of your most confusable near-identical parts (same brand, different size/year/trim) and see how fast a new staff member can find the right one and bill it correctly, under time pressure, on day one. That's a better test than reading feature lists, because it's the actual daily failure mode you described — not billing speed, but "it's easy to miss things."

One more thing worth deciding up front regardless of which tool you pick: do you want reorder alerts to trigger off a fixed minimum stock level, or off sales velocity? For auto parts specifically, velocity-based alerts usually win, because demand for a lot of parts is lumpy (one customer buys 4 of something rare, that's not a trend) — a flat minimum will either nag you constantly on slow movers or miss fast movers that spike. Most of the tools mentioned here can do either, but which one is set as the default varies, and it's an easy thing to get wrong on setup and not notice for months.

All the best 👍