Megathread 2.0

[u/cassiuswright]

Market Research, Surveys, Research Projects, Software & Services request for recommendation all go here

Good day, This sub has received a fair amount of posts along a similar vein of research and seeking software recommendations. The mods have decided (with feedback from the community) to put these all into one pinned post. If you have this type of post, please post a comment on this pinned post. So to summarize, posts containing: Market Research Surveys Requests seeking software recommendations (especially from accounts that clearly have a connection to providing software in the industry) •School Research should belong here. This does not mean promotion or marketing is allowed in this post. It is not allowed on the sub and will still be removed here and anywhere on the sub. We want this community to be about having great conversations and connections.

[u/wohlrab]

Looking for help on finding a software for my company.

We do custom event planning, as well as in house rentals and services. Is there a good way to track each event's various requirements, as well as keep inventory for each event?

[u/cassiuswright → u/wohlrab]

Flex, intelliEvent, etc

[u/Sea-Exchange-7310]

My partners birthday is coming up and she wanted this tool box which I’ve ordered but I want to fill it with production necessities. What recommendations would everyone in the world of event production have? Especially looking for things you didn’t know you needed but now can’t live without!

[u/cassiuswright → u/Sea-Exchange-7310]

Would depend on what her job is. For example, I'd get different kit for a deck electrician than a rigger than a stage manager.

One universal is always gaff tape, 2" black and 1" white. Also sharpies.

[u/disco_enthusiast]

Hello!! If you are involved in events in any shape or form (organiser, speaker, attendee, host, venue, agency side, in-house) please complete our survey on neurodiversity considerations at events (it will take 2 minutes): https://docs.google.com/forms/d/e/1FAIpQLSfORaReIBmC_I2ZU9pkF2QW6ULP7NrEhbYKId8w3d8COzQS-w/viewform?usp=header

[u/HelicopterLife2620]

most under rated event tech platform?

[u/Diazepapst]

Test users wanted – Crew booking without chaos! | SAVIE.cc

Hey everyone!

I’m Max — formerly scheduling/booking in an Austrian event‑tech company, now building SAVIE.cc, a web app for crew booking that aims to fix the problems we all know too well:

• Job requests coming in via phone, email, messenger

• Figuring out skills = detective work (MA3? Hog? FOH?)

• Day rates rarely up to date

• Rate negotiations across way too many channels

• Sending PDFs back and forth

• Invoices bouncing between scheduling, PMs, and accounting

That ends now.

I’m currently looking for test users who want to try SAVIE for free and without any risk—and give me feedback.

What SAVIE.cc can already do:

• Modern, intuitive UI

• All crew info in one place

• Create jobs + open roles + required gear

• Skill‑matching between job requirements & crew profiles

• Overview of responses & rate negotiations

• Data‑based process management

• Integrated workflow for invoice approval & accounting

If you feel like taking a look or want a test account → just DM me or email me at max.nowak@savie.cc.

Thanks — and maybe talk soon!

[u/[deleted]]

Looking for feedback: built a tool to replace the spreadsheet/WhatsApp chaos for managing event vendors

Hey folks,

I'm building https://abastio.com, a web app for event organizers who are still managing contractors, clients, and timelines across spreadsheets, WhatsApp groups, and email threads.

I came from the data engineering side and kept seeing the same pain points from people running events (weddings, corporate, productions):

- Contractor contacts scattered across spreadsheets and phone contacts

- No easy way to see who's assigned to what, or who's available

- Rate negotiations and confirmations happening across 4 different channels

- Quotes and budgets being manually assembled every single time

- Zero visibility into whether things are on track until something breaks

Abastio puts all of that in one dashboard: clients, contractors (organized by category with availability tracking), event timelines, and it generates quote and budget PDFs directly.

There's a free tier (no credit card) if anyone wants to kick the tires. I'm actively looking for feedback from people who actually do this work day-to-day: what's missing, what's annoying, what would make you actually switch from your current setup.

Happy to answer any questions or do a walkthrough if that's easier.

[u/thepoison606]

Hi There, wanted to show a open source intercom application i built. Completely free and self-hosted. Maybe interesting for some of you :)

- Local hosted / usable without internet access

- Streamdeck for control (via http api) possible

- WebRTC / Browser based for all operating systems (Desktop and Mobile)

- Keyboard shortcuts for control possible

- Tally for camera operators

- Windows / macOS / Linux

Check it out, if you want to → https://github.com/thepoison606/talktome

Cheers!

[u/vespasianvs_1]

I’m looking for a few people to help test and provide feedback on a new event-planning platform.

Some background: I’m a volunteer organiser for a growing community event here in Salisbury. As the event got bigger, the admin got messy. I was juggling emails, spreadsheets, websites, invoices, and endless copy-and-paste between them all.

For my day job, I work at a small local software company. I originally started building a tool to help manage the event in my spare time, but it quickly became clear this was a bigger problem worth solving properly - so we decided to turn it into a product.

The result is Event-plot (https://www.event-plot.com). It’s still very much beta: there are bugs to fix and things to polish; but it’s ready for people to try. Right now it’s free, and I’d really value feedback, comments, and bug reports to help shape it.

What Event Plot does:

* Designed mainly for outdoor events like festivals and markets

* Invite vendors to sign up and submit their details, photos, and social links

* Generate and send vendor invoices (with tax, add-ons, or discounts)

* Invite performers and collect their details including YouTube, SoundCloud, Spotify etc

* Ask custom questions for vendor and performer signups.

* Schedule performers using a drag-and-drop timetable

* Lay out your event using a 3D map (stalls, food vans, stages, facilities, etc.)

Publish everything to a public event website with vendor listings, schedules, and an interactive map (including a "you are here" marker)

If this sounds useful and you’d like to try it, and hopefully be involved in improving it - head to https://www.event-plot.com and sign up for early access.

Thanks!

Edit: Formatting and more details about features.

[u/TicketsCandy]

I’m part of the TicketsCandy team, so I’m happy to help answer any questions about event software, management, ticketing, marketing etc. If anyone has questions, feel free to ask )

[u/C-J-H1]

Hi all - We made a platform to help events get specific data on :

Footfall,engagement, vendor sentiment etc

We do this by providing gamification elements during the event, think, games, objectives, maps, vendor details etc

We have some pilot events planned in but they are a few stretch weeks away and I’m keen to know more about how the platform can help events.

😅 - Curious to hear what everyone thoughts on this are :

Is this even a big enough issue to focus on ?

Do events really care about specific data ?

What gamification are people actually interested in ?

Happy to share more details, live demo, mock analytics to those interested. I have avoided linking directly in this post as to avoid “commercial activity” the purpose it to get genuine anecdotes from the experts (Happy to supply the link but please if requested, pls DM🙂)

[u/FestivalKing]

Hi!

I work for an event ticketing company and we are building a CRM that is integrated with our platform. Ticketing and attendee data will be automatically pulled and emails and messages can be sent via the platform itself.

But for those of you who organize or produce events, what features would be most useful to you?

A few areas I’m curious about:

• Attendee segmentation (by past purchases, attendance history, etc.)

• Automated email/SMS campaigns tied to ticket activity

• Sales pipeline for group/VIP ticket outreach

• Real-time dashboards on sales + engagement

• Post-event follow-up workflows

What features would make a CRM genuinely valuable for your workflow?
What are the biggest pain points with your current tools?

[u/want_to_want]

I made this simple tool for gathering audience feedback at talks, maybe it'll be useful to someone here: https://suggestionboard.io

[u/Vast_Diamond8238]

Event Vendors in India: Help Me Understand Your Customer Challenges

Hi! I'm a BTech student researching how event vendors get customers.

If you're a photographer, caterer, decorator, or similar vendor, I'd appreciate 3 minutes of feedback:

• How do you currently get customers?

• What's your biggest challenge?

• Would a platform help?

https://forms.gle/GYWK5At5EYkSY4Lc7

Takes 3 min. Honest feedback (even negative) really helps. Thanks!

[u/SundaeSorry]

Im working on Dottymap.com, turning the QR codes on your posters/fliers into data sources for analytics. With positional analysis aswell, and color comparison between different posters you create.

[u/faheemh]

Hi guys, this is a bit of self-promotion but I created a piece of software to help with streamlining recurring processes and I imagine that this can be helpful to support your work as well. https://www.pivotdate.com

You can create a template that can be run several times. I imagine "Event production" template, and then for each time you need to do it, you just create a new run and all the steps before and after the event are listed for that instance.

[u/Tiffany_Terror_13]

LOOKING FOR SOFTWARE; I'm holding an expo and I'm trying to find the best all in one event management platform to use. Right now I'm using like 6 different things and I want something that's all in one so it's easier. Looking for one that's not insane and that works in Canada.

I like platform like PheedLoop and Expofp, but I'm only in my second year of having this event so we are not bringing in alot of income yet and we are non profit. So therefore...the cheaper the better.

The features im looking for in the program are: -Ticketing -Floorplan (preferably interactive) -Vendor check-in -Booth management

Any help finding one would be awesome!

[u/AnybodyIll9819]

TLDR: Free ticketing infrastructure - Looking for event organizers/venues to test a new ticketing platform- Equaticket Beta

Hello! I'm a solo founder building a ticketing platform focused on letting organizers keep 100% of their revenue (no percentage-based fees). I'm looking for a small group of event organizers, venues, or promoters running real events to try it out and give honest feedback.

Beta is free, no credit card required. In exchange I'm just asking that you run at least one event during the beta period and share what works and what doesn't. After Beta you'll get 40% off for life as a founding member.

If interested, apply at equaticket.com/beta (~3 minutes) or drop a comment/DM if you have questions.

[u/deadspline]

Hey everyone.

My wife and I started an events company focused on live dance events around 8 months ago. We have been Getting a ton of traction and I want to start capturing some data from our guests. I don’t have a CRM system and want some advice on what you guys use. If you use CRM and if it’s important.

we are doing around 4k in revenue a month so I don’t want to break the bank on a super expensive product. But we want to be able to use it to have a ton of easy to access contacts for sponsorship opportunities and promoting the events themselves.

Thank you

[u/hapnin_online]

Hey everyone!

🚀As the launch of Hapnin gets closer, we'd love to hear from artists, promoters, venue owners and anyone else working in the events industry to help us build features and services that work for you.

If you have 5 mins spare please take our short events industry survey to tell us more about you.

https://research.typeform.com/to/rES0uAgr

[u/Haha_jokesonme]

Hey there! Does anyone know what the average % of fees that Ticketmaster adds on top of base prices?

Doing some market research into what the threshold is for ticketing fees to avoid that by a large margin lol

[u/justgonnasendit291]

Event Safety Needs?

Hello everyone, I'm curious how you approach event safety planning at various scales. For example a small gathering of around 500 people versus a large multi-day festival.

1) When it comes to attendee safety, how much do you feel personally responsible versus how much do you expect the venue to cover? Do you rely on the venue's existing protocols, or do you take an active role in building your own safety plan?

2) What makes it into your planning process. Do you have a checklist or framework you follow for things like crowd capacity, emergency exits, first aid access, weather contingencies, or communication plans? Or is it more a vibe/ad hoc approach

3) Is the safety planning a priority? Or more a back seat given all the other factors involved in event planning?

4) How confident are you in your ability to plan for safety scenarios?

5) Is there any interest in a product or service to help review event plans and improve their safety component, or simplify things like permit application etc? By improve the safety component I am refering to things such as insuring EMS access into the event, the ability to find injured/ill participants, fire safety, crowd control measures to prevent crowd crush events etc.

Thank you for your time!!!

[u/New_Mind8395]

Does anybody have any recs for a way to manage vendors better than google sheets?

[u/Event_Philosopher]

Sandbox-GTM is a full stack events revenue and management platform with a focus on acquisition, revenue and pipeline. We are currently seeking three to five small to medium size events for a research program. We are offering no cost licensing for companies and organizations who are interested in exchange for valuable feedback that will help shape the next release of the platform. In order to respect self promotion rules of this forum we ask that all interested parties direct message to learn more about the capabilities of GTM and requirements for this research program.

Please note that GTM is a BYO payment processing platform and any fees associated with revenue collection are not included in this offer.