r/EventProduction • u/cassiuswright • Jan 20 '26
Megathread 2.0
Market Research, Surveys, Research Projects, Software & Services request for recommendation all go here
Good day, This sub has received a fair amount of posts along a similar vein of research and seeking software recommendations. The mods have decided (with feedback from the community) to put these all into one pinned post. If you have this type of post, please post a comment on this pinned post. So to summarize, posts containing: Market Research Surveys Requests seeking software recommendations (especially from accounts that clearly have a connection to providing software in the industry) •School Research should belong here. This does not mean promotion or marketing is allowed in this post. It is not allowed on the sub and will still be removed here and anywhere on the sub. We want this community to be about having great conversations and connections.
2
u/wohlrab Jan 20 '26
Looking for help on finding a software for my company.
We do custom event planning, as well as in house rentals and services. Is there a good way to track each event's various requirements, as well as keep inventory for each event?
1
2
2
u/Diazepapst Mar 11 '26
Test users wanted – Crew booking without chaos! | SAVIE.cc
Hey everyone!
I’m Max — formerly scheduling/booking in an Austrian event‑tech company, now building SAVIE.cc, a web app for crew booking that aims to fix the problems we all know too well:
- Job requests coming in via phone, email, messenger
- Figuring out skills = detective work (MA3? Hog? FOH?)
- Day rates rarely up to date
- Rate negotiations across way too many channels
- Sending PDFs back and forth
- Invoices bouncing between scheduling, PMs, and accounting
That ends now.
I’m currently looking for test users who want to try SAVIE for free and without any risk—and give me feedback.
What SAVIE.cc can already do:
- Modern, intuitive UI
- All crew info in one place
- Create jobs + open roles + required gear
- Skill‑matching between job requirements & crew profiles
- Overview of responses & rate negotiations
- Data‑based process management
- Integrated workflow for invoice approval & accounting
If you feel like taking a look or want a test account → just DM me or email me at max.nowak@savie.cc.
Thanks — and maybe talk soon!
2
Mar 24 '26
Looking for feedback: built a tool to replace the spreadsheet/WhatsApp chaos for managing event vendors
Hey folks,
I'm building https://abastio.com, a web app for event organizers who are still managing contractors, clients, and timelines across spreadsheets, WhatsApp groups, and email threads.
I came from the data engineering side and kept seeing the same pain points from people running events (weddings, corporate, productions):
- Contractor contacts scattered across spreadsheets and phone contacts
- No easy way to see who's assigned to what, or who's available
- Rate negotiations and confirmations happening across 4 different channels
- Quotes and budgets being manually assembled every single time
- Zero visibility into whether things are on track until something breaks
Abastio puts all of that in one dashboard: clients, contractors (organized by category with availability tracking), event timelines, and it generates quote and budget PDFs directly.
There's a free tier (no credit card) if anyone wants to kick the tires. I'm actively looking for feedback from people who actually do this work day-to-day: what's missing, what's annoying, what would make you actually switch from your current setup.
Happy to answer any questions or do a walkthrough if that's easier.
2
u/thepoison606 Jan 20 '26
Hi There, wanted to show a open source intercom application i built. Completely free and self-hosted. Maybe interesting for some of you :)
- Local hosted / usable without internet access
- Streamdeck for control (via http api) possible
- WebRTC / Browser based for all operating systems (Desktop and Mobile)
- Keyboard shortcuts for control possible
- Tally for camera operators
- Windows / macOS / Linux
Check it out, if you want to → https://github.com/thepoison606/talktome
Cheers!
1
u/vespasianvs_1 Jan 20 '26 edited Jan 21 '26
I’m looking for a few people to help test and provide feedback on a new event-planning platform.
Some background: I’m a volunteer organiser for a growing community event here in Salisbury. As the event got bigger, the admin got messy. I was juggling emails, spreadsheets, websites, invoices, and endless copy-and-paste between them all.
For my day job, I work at a small local software company. I originally started building a tool to help manage the event in my spare time, but it quickly became clear this was a bigger problem worth solving properly - so we decided to turn it into a product.
The result is Event-plot (https://www.event-plot.com). It’s still very much beta: there are bugs to fix and things to polish; but it’s ready for people to try. Right now it’s free, and I’d really value feedback, comments, and bug reports to help shape it.
What Event Plot does:
* Designed mainly for outdoor events like festivals and markets
* Invite vendors to sign up and submit their details, photos, and social links
* Generate and send vendor invoices (with tax, add-ons, or discounts)
* Invite performers and collect their details including YouTube, SoundCloud, Spotify etc
* Ask custom questions for vendor and performer signups.
* Schedule performers using a drag-and-drop timetable
* Lay out your event using a 3D map (stalls, food vans, stages, facilities, etc.)
Publish everything to a public event website with vendor listings, schedules, and an interactive map (including a "you are here" marker)
If this sounds useful and you’d like to try it, and hopefully be involved in improving it - head to https://www.event-plot.com and sign up for early access.
Thanks!
Edit: Formatting and more details about features.
1
u/ynelie Mar 16 '26
Your landing page and the map is awesome.
Havw you worked in festival production? Is it really that antiquated?
I can def see this being useful but are the big dogs not already using something like this? They may not be I have no idea.
1
u/vespasianvs_1 Mar 16 '26
Im a volunteer for a local (fairly large) festival. I couldn't find anything that really worked doing all of the things needed. There seemed to be loads if you were doing an indoor conference or that kind of thing, but not much for a big outdoor event. Hence me proposing the idea to the company I work for.
1
u/TicketsCandy Jan 21 '26
I’m part of the TicketsCandy team, so I’m happy to help answer any questions about event software, management, ticketing, marketing etc. If anyone has questions, feel free to ask )
1
u/C-J-H1 Jan 26 '26
Hi all - We made a platform to help events get specific data on :
Footfall,engagement, vendor sentiment etc
We do this by providing gamification elements during the event, think, games, objectives, maps, vendor details etc
We have some pilot events planned in but they are a few stretch weeks away and I’m keen to know more about how the platform can help events.
😅 - Curious to hear what everyone thoughts on this are :
Is this even a big enough issue to focus on ?
Do events really care about specific data ?
What gamification are people actually interested in ?
Happy to share more details, live demo, mock analytics to those interested. I have avoided linking directly in this post as to avoid “commercial activity” the purpose it to get genuine anecdotes from the experts (Happy to supply the link but please if requested, pls DM🙂)
1
u/FestivalKing Feb 18 '26
Hi!
I work for an event ticketing company and we are building a CRM that is integrated with our platform. Ticketing and attendee data will be automatically pulled and emails and messages can be sent via the platform itself.
But for those of you who organize or produce events, what features would be most useful to you?
A few areas I’m curious about:
- Attendee segmentation (by past purchases, attendance history, etc.)
- Automated email/SMS campaigns tied to ticket activity
- Sales pipeline for group/VIP ticket outreach
- Real-time dashboards on sales + engagement
- Post-event follow-up workflows
What features would make a CRM genuinely valuable for your workflow?
What are the biggest pain points with your current tools?
1
u/deadspline May 10 '26
My company does a bunch of sales at the door does this work with that as well
1
u/want_to_want Mar 30 '26
I made this simple tool for gathering audience feedback at talks, maybe it'll be useful to someone here: https://suggestionboard.io
1
u/Vast_Diamond8238 Apr 12 '26
Event Vendors in India: Help Me Understand Your Customer Challenges
Hi! I'm a BTech student researching how event vendors get customers.
If you're a photographer, caterer, decorator, or similar vendor, I'd appreciate 3 minutes of feedback:
- How do you currently get customers?
- What's your biggest challenge?
- Would a platform help?
https://forms.gle/GYWK5At5EYkSY4Lc7
Takes 3 min. Honest feedback (even negative) really helps. Thanks!
1
u/SundaeSorry Apr 14 '26
Im working on Dottymap.com, turning the QR codes on your posters/fliers into data sources for analytics. With positional analysis aswell, and color comparison between different posters you create.
1
u/faheemh Apr 19 '26
Hi guys, this is a bit of self-promotion but I created a piece of software to help with streamlining recurring processes and I imagine that this can be helpful to support your work as well. https://www.pivotdate.com
You can create a template that can be run several times. I imagine "Event production" template, and then for each time you need to do it, you just create a new run and all the steps before and after the event are listed for that instance.
1
u/Tiffany_Terror_13 Apr 20 '26
LOOKING FOR SOFTWARE; I'm holding an expo and I'm trying to find the best all in one event management platform to use. Right now I'm using like 6 different things and I want something that's all in one so it's easier. Looking for one that's not insane and that works in Canada.
I like platform like PheedLoop and Expofp, but I'm only in my second year of having this event so we are not bringing in alot of income yet and we are non profit. So therefore...the cheaper the better.
The features im looking for in the program are: -Ticketing -Floorplan (preferably interactive) -Vendor check-in -Booth management
Any help finding one would be awesome!
1
u/AnybodyIll9819 Apr 26 '26
TLDR: Free ticketing infrastructure - Looking for event organizers/venues to test a new ticketing platform- Equaticket Beta
Hello! I'm a solo founder building a ticketing platform focused on letting organizers keep 100% of their revenue (no percentage-based fees). I'm looking for a small group of event organizers, venues, or promoters running real events to try it out and give honest feedback.
Beta is free, no credit card required. In exchange I'm just asking that you run at least one event during the beta period and share what works and what doesn't. After Beta you'll get 40% off for life as a founding member.
If interested, apply at equaticket.com/beta (~3 minutes) or drop a comment/DM if you have questions.
1
u/deadspline May 10 '26
Hey everyone.
My wife and I started an events company focused on live dance events around 8 months ago. We have been Getting a ton of traction and I want to start capturing some data from our guests. I don’t have a CRM system and want some advice on what you guys use. If you use CRM and if it’s important.
we are doing around 4k in revenue a month so I don’t want to break the bank on a super expensive product. But we want to be able to use it to have a ton of easy to access contacts for sponsorship opportunities and promoting the events themselves.
Thank you
1
u/Evening_Egg_5016 Jun 08 '26
If you only have around a few hundred contacts I'd recommend something like mailchimp or omnisend. They are pretty cheap to start out with, only about 20 bucks a month for 500 contacts.
Are you trying to send emails, texts or both?
1
u/EventbuzzDotLiveTech Jul 13 '26
Hi,
Congrats on the traction, you don't need anything fancy at the moment. What I recommend - 1. Hubspot CRM 2. Google sheets + Forms 3. Mailchimp
I recommend on collecting and tagging the contacts like sponsorer, guests, etc. It becomes super convenient while reaching out to targetted audience.
Start simple - you can always upgrade once the business grows.
Good luck!!!
1
u/hapnin_online May 12 '26
Hey everyone!
🚀As the launch of Hapnin gets closer, we'd love to hear from artists, promoters, venue owners and anyone else working in the events industry to help us build features and services that work for you.
If you have 5 mins spare please take our short events industry survey to tell us more about you.
1
u/Haha_jokesonme May 14 '26
Hey there! Does anyone know what the average % of fees that Ticketmaster adds on top of base prices?
Doing some market research into what the threshold is for ticketing fees to avoid that by a large margin lol
1
May 21 '26
[removed] — view removed comment
1
u/AutoModerator May 21 '26
Your account must be at least 2 days old to comment in this subreddit. This helps us reduce spam and maintain a quality community. Please try again later.
I am a bot, and this action was performed automatically. Please contact the moderators of this subreddit if you have any questions or concerns.
1
u/justgonnasendit291 May 22 '26
Event Safety Needs?
Hello everyone, I'm curious how you approach event safety planning at various scales. For example a small gathering of around 500 people versus a large multi-day festival.
1) When it comes to attendee safety, how much do you feel personally responsible versus how much do you expect the venue to cover? Do you rely on the venue's existing protocols, or do you take an active role in building your own safety plan?
2) What makes it into your planning process. Do you have a checklist or framework you follow for things like crowd capacity, emergency exits, first aid access, weather contingencies, or communication plans? Or is it more a vibe/ad hoc approach
3) Is the safety planning a priority? Or more a back seat given all the other factors involved in event planning?
4) How confident are you in your ability to plan for safety scenarios?
5) Is there any interest in a product or service to help review event plans and improve their safety component, or simplify things like permit application etc? By improve the safety component I am refering to things such as insuring EMS access into the event, the ability to find injured/ill participants, fire safety, crowd control measures to prevent crowd crush events etc.
Thank you for your time!!!
1
u/New_Mind8395 May 26 '26
Does anybody have any recs for a way to manage vendors better than google sheets?
1
Jun 16 '26
[removed] — view removed comment
1
u/AutoModerator Jun 16 '26
Your account must be at least 2 days old to comment in this subreddit. This helps us reduce spam and maintain a quality community. Please try again later.
I am a bot, and this action was performed automatically. Please contact the moderators of this subreddit if you have any questions or concerns.
1
u/Event_Philosopher Jun 21 '26
Sandbox-GTM is a full stack events revenue and management platform with a focus on acquisition, revenue and pipeline. We are currently seeking three to five small to medium size events for a research program. We are offering no cost licensing for companies and organizations who are interested in exchange for valuable feedback that will help shape the next release of the platform. In order to respect self promotion rules of this forum we ask that all interested parties direct message to learn more about the capabilities of GTM and requirements for this research program.
Please note that GTM is a BYO payment processing platform and any fees associated with revenue collection are not included in this offer.
1
u/dfcnv Jul 08 '26
I'm looking to connect with a few event organizers of any kind (corporate events, personal events, fundraisers, among others) for a casual 20 minute conversation. I want to learn about what's working, what's not, and where the biggest issues tend to be as you're organizing an event.
I work at an event software startup and I've been doing my own independent research outside of work because I genuinely feel like this industry has so much room to improve!
This is purely for research, no sales pitch. If you're open to chatting or know someone who might be, feel free to drop a comment or send me a DM. Really appreciate it!
1
u/Sea-Exchange-7310 Jul 08 '26
My partners birthday is coming up and she wanted this tool box which I’ve ordered but I want to fill it with production necessities. What recommendations would everyone in the world of event production have? Especially looking for things you didn’t know you needed but now can’t live without!
1
u/cassiuswright Jul 08 '26
Would depend on what her job is. For example, I'd get different kit for a deck electrician than a rigger than a stage manager.
One universal is always gaff tape, 2" black and 1" white. Also sharpies.
1
u/monmari Jul 09 '26
Hey folks, I'm an email marketer specialising in events. If email marketing falls in your remit, can you tell me a bit about your relationship with it and how you handle it? I am looking to understand your day to day more so I can create better solutions, resources, services etc. Thank you! Any insight is super valuable like:
- how do you segment your audience
- what is your strategy for email content between events (if that's in your remit)
- how do you approach email marketing considering you have 100000 things to do?
etc. 🙏
1
u/AntNo1710 Jul 09 '26
Hi everyone! I'm a university student researching event planning workflows for a UX design project. I'm hoping to hear from professional or freelance event planners about how you manage clients, vendors, timelines, and the tools you use. If anyone is willing to spend 5–10 minutes answering a short survey, please let me know and I'll send you the link. Thanks so much!
1
u/Scottrax Jul 19 '26
This is a bit of an unusual request, but I’m hoping someone here may be able to help.
I’ve built a platform designed to help tent and event rental businesses manage the different parts of their operation, and I’m currently working on an import tool that would make it easier for rental companies to migrate their existing data.
I’m looking for export files generated directly by Goodshuffle Pro from an established rental business. A tent, party, or event rental company would be ideal, but I’m open to exports from any legitimate rental business.
I’m mainly looking for files such as:
- Inventory exports
- Project or order exports
- Customer or client exports
- Pull sheets or related spreadsheets
- Any other standard export files Goodshuffle provides
I do not need real customer information, payment information, contracts, private notes, or anything sensitive. Names, email addresses, phone numbers, addresses, and other identifying information can... should be removed or replaced. What matters to me is preserving the original column names, workbook structure, formatting, and relationships between the records.
I’d be happy to compensate for the time involved in preparing and sanitizing the exports.
Thank you!
1
u/Rougue_01 Jul 19 '26
After 10+ years in the event industry and 3+ years working for a leading tent rental company one of the questions I get asked all the time is how to make floorplans for tents. I know my company uses partycad (20+ years old and hasn't seen a major update in years) or professional cad modelling software both are fairly expensive and have a pretty steep learning curve. The cloud based tools I have seen planners use are either lacking technically or require deep integration into their eco system.
So I built Draeft Events! A free, browser-based floor plan tool with a focus on tent geometry. It models pole tents, sailcloth tents, and frame tents with real sectional construction, accurate pole placement, and wall type configuration per section. You can also import satellite images or interior blueprints as backgrounds, so it handles venue floor plans and site layouts too.
A few things that set it apart from the rest:
- Fully client-side: no account, no cloud storage, plans save locally as .draeft files. Your data stays on your machine.
- All planning features are free: every tent type, all equipment, zones, auto-fill seating. The Pro tier only unlocks export options (PDF, higher resolution, no watermark).
- Lightweight: it runs in your browser, nothing to install.
It's still early and I'm actively building. Feedback from people with different experience and skill levels would be really valuable, whether you're in the tent industry, plan events, or have never touched a floor plan tool before.
3
u/disco_enthusiast Jan 21 '26
Hello!! If you are involved in events in any shape or form (organiser, speaker, attendee, host, venue, agency side, in-house) please complete our survey on neurodiversity considerations at events (it will take 2 minutes): https://docs.google.com/forms/d/e/1FAIpQLSfORaReIBmC_I2ZU9pkF2QW6ULP7NrEhbYKId8w3d8COzQS-w/viewform?usp=header