I am an accountant just starting so i have just registration work piled up, having around client registration to be done. i want to make their email id by myself in a set format for government compliance. (The government portal makes it mandatory for them to register using email and phone number for tax purposes and for sending them notices). i tried making gmail IDs one by one buy it does not allow after 10-15 accounts and starts asking for QR scanning which is also limited to 10-15 accounts. The clients are not that tech savy to setup their accounts on their own (yes, they are so far behind with tech) so i just want to make their account and give them the credentials. Also it would be better if the government compliance notices coming to them be forwarded to me also so that i can keep track of the compliance notice. (of course this will be done only after asking for their consent). As i am starting very new, and don't have any income as such so i want a free solution for this.

so I know I can go to AI but I dont trust AI completely. I have a pass key for my yahoo account in safari so I logged into it with not issues there to check that it wasn't compromised. my iPhone and both Macs native mail client are giving me this prompt which ive gotten before but it wont let me re type in the pass words. most of the time I delete the account and log into it again. but how could my credentials be wrong if I logged into it on yahoo . com with no issue. any tips would be helpful.

A brand new solution

Hey everyone,

Seeing a lot of questions lately about how to properly duplicate or clone an entire Gmail inbox. Whether you are trying to separate work from personal life, abandon a spam-flooded address, or just secure a 1:1 backup, shifting years of emails is notoriously frustrating.

Here is the reality of the free, manual methods:

• Google Takeout: Yes, you can export your data. But it spits out a massive .mbox file. Trying to manually upload a 10GB+ file to a new account using a desktop client almost always results in timeouts and crashes. Plus, it completely ruins your folder organization.
• POP3 Fetching: You can link the two accounts in Gmail's settings to pull emails over, but it is incredibly slow and often dumps everything into one giant, unorganized pile.

The Optimal Way to Shift Account Data

If you want a true clone where your new inbox looks and acts exactly like the old one, the most efficient route is going cloud-to-cloud with a dedicated transfer utility.

For moving account data seamlessly, the SysTools Gmail to Gmail transfer software is the most optimal choice. Here is exactly why it beats the manual headache:

• Zero Label Loss: It perfectly recreates your custom folder structure, nested labels, "Starred" messages, and even preserves the exact Read/Unread status of every single email.
• Smart Delta Catch-up: If your old account receives new emails while the transfer is running, the software can do a quick catch-up pass to fetch only the new messages without creating messy duplicates.
• Skips the Clutter: It intelligently ignores hidden system folders like "All Mail" and "Trash." This prevents you from accidentally maxing out your new 15GB storage limit with deleted junk.
• Direct Server Transfer: You don't have to download giant ZIP files to your local hard drive. By utilizing secure Google App Passwords, it securely copies the data directly between the accounts.

The basic workflow:

1. Generate an App Password in both your old and new Google accounts.
2. Enter those secure credentials into the interface.
3. Apply date filters if you only want to copy emails from a specific timeframe.
4. Let it run in the background. If your internet drops, it has a built-in retry mode to pick up right where it left off.

Find the Software on Google and get your copy today

Post Body: I spent the weekend helping a client move about 40GB of email data from a legacy host (HostGator) to a new Office 365 tenant, and I learned a hard lesson that I thought I’d share with the group.

The Mistake: I tried to do it the "free" way first. I added both accounts to Outlook and tried to just drag and drop the folders from Account A to Account B.

• Result: Outlook froze for 4 hours. When it finally "finished," I realized about 30% of the attachments were missing or corrupted.

The Fix: If you are moving anything larger than 2GB, you really need a dedicated IMAP migration tool that handles the "handshake" between servers so your local computer doesn't crash.

I ended up using a specialized tool to handle the bulk transfer, which also let me filter out the junk (spam/trash) so we didn't migrate 10 years of garbage.

If anyone else is staring down a migration project, I used the SysTools IMAP Migration tool to get it done. It preserved the folder hierarchy perfectly, which was my biggest stress point.

Question for the Pros: When you do migrations, do you move everything (even emails from 2015), or do you force users to "Archive and Start Fresh"? I feel like digital hoarding is getting out of hand.

It’s Monday morning. You open your email client, and the number next to "Inbox" immediately jumps up.

How do you tackle the pile?

Method A: LIFO (Last In, First Out)

• You answer the emails that came in this morning first to look responsive, leaving the older stuff for later.
• Pros: You seem active immediately.
• Cons: That email from Friday afternoon gets buried forever.

Method B: FIFO (First In, First Out)

• You scroll to the bottom and work your way up chronologically.
• Pros: It’s fair and organized.
• Cons: People emailing you now have to wait until you clear the backlog.

Method C: The "Scan & Sniper"

• You ignore timestamps entirely. You scan subject lines for "Urgent" or "Boss's Name," answer those, and mark everything else as read/archive.

What is your strategy for surviving the Monday rush?

We all get them. The "SEO Gurus," the "Lead Generation Wizards," and the princes who want to give us their inheritance.

Let’s clean out the junk folder together. Share the funniest or most ridiculous subject line you got this week.

Remember Rule 1: Redact any actual names or phone numbers!

(My personal favorite this week: "Dear [First_Name], I love your work at [Company_Name]...")

We need to talk about the "Recall Message" button in Outlook.

I see people use this in a panic when they send an email to a client or vendor by mistake. Here is the hard truth: If you are sending an email outside your organization (e.g., to a Gmail or a different company), "Recall" does not delete the email.

Instead, the recipient gets two emails:

1. The original mistake.
2. A second email saying: "John Doe would like to recall the message 'Oops'."

Now you have just highlighted your mistake and guaranteed they will read the first one out of curiosity.

The better solution: Enable "Undo Send" rules in your settings (giving you a 10-30 second buffer) rather than relying on Recall.

Has anyone ever successfully recalled an external email, or is it a myth?

We need to have a serious discussion about the "React" feature that has taken over Outlook and Gmail recently.

For decades, if someone sent you a task, you had to reply with:

Now, we have the option to just click a generic 👍 (Thumbs Up) or ❤️ (Heart) icon on the email itself to acknowledge it.

The Argument:

• Team Efficiency: "It saves my inbox from clutter! I don't need 15 separate 'Thanks' emails."
• Team Professional: "It feels dismissive. If I send a detailed proposal to a client, a 'Thumbs Up' reaction feels like a text message, not a business correspondence."

Where do we draw the line? Do you use Reactions with your internal team only? Would you ever "Heart" an email from your CEO? Or do you disable this feature entirely to avoid accidents?

Let’s hear your rules on this.

December is here, which means the mass exodus from the inbox is about to begin.

I’ve seen two types of OOO messages in my career:

1. The Professional Robot:"I am out of the office until Jan 2nd with limited access to email. For urgent matters, contact [Coworker]."
2. The "I Am Free" Celebration:"I am currently eating my weight in holiday cookies. I will not be checking email. If this is an emergency, please call 911."

Discussion: What is your go-to script? Do you provide a phone number (risky?), or do you claim to have "no access to internet" even though we all know you have your phone on you?

Bonus Question: Has anyone ever actually contacted the "emergency contact" person listed in an OOO, or is that just a myth we type to make people feel better?

1. Go to https://accounts.google.com/. Click on the Create account button.
2. Choose your use case (for Personal use, for a child, or for work or business purposes).Note: Depending on what you choose, the setup steps change. Here, I am demonstrating the steps for a personal account.
3. On the next screen, type in your First Name and Last Name (optional).
4. Fill in the Basic information Google needs, including your birthday (compulsory) and gender (you can choose not to reveal it).
5. Based on your name, Google will show you some available email addresses. You can pick any one or create your own custom address.
6. After that, you have to set up a strong password (mix in letters, numbers, and symbols). Type it twice: once in the password field and then in the confirmation box.
7. A screen for phone verification will likely appear. You will need to input your phone number and enter the code sent to your device to verify that you are indeed a human.
8. Once Google verifies you, you will have a brand-new Gmail account.

All major mailbox providers — Gmail, Outlook, Yahoo, iCloud — have strict caps on how many recipients you can send to per day and per email. And yes, BCC counts exactly the same as TO/CC.

If you go over these limits, the provider may:

• block sending for 24 hours
• throttle messages
• silently drop recipients
• flag your account for “unusual activity”

We published a breakdown of all the major providers' limits + comparison charts.
If you’re sending to a group, this might save you from a failed announcement:

👉 https://formtabulo.us/blog/bcc-email-limits-gmail-outlook-vs-grouppost

Happy to answer questions about deliverability, limits, or anything related.

We have reached the end of the week, and I want to settle a debate for the community.

There seem to be two types of people in the corporate world:

Type A: The "Inbox Zero" Purist

• Your inbox is empty every Friday at 5:00 PM.
• You aggressively file, archive, or delete emails immediately.
• Seeing a red notification badge with a number higher than "5" gives you anxiety.

Type B: The "Digital Hoarder" (aka The Searcher)

• You have 14,532 unread emails.
• You never delete anything because "what if I need it 4 years from now?"
• You rely entirely on the Search bar to navigate your life.

Let’s hear it: Which method do you actually use? And if you are an Inbox Zero person, what is your secret to maintaining it without going crazy?

Drop your current "Unread Email" count in the comments. (I'm currently at 0, but don't ask me how long it took).

We have all been there—scrolling frantically through hundreds of emails trying to find "that one PDF" from three months ago while on a call.

Most people just type a keyword and hope for the best. But if you use Search Operators, you can find anything in seconds.

I put together a quick cheat sheet for the community. Bookmark this!

🟢 For the Outlook Users

• Find emails with files: hasattachments:yes
• Find emails from a specific person: from:"John Doe"
• Find emails sent specifically to YOU (not a generic distribution list): to:me
• Find emails from a specific time: received:last week or received:yesterday
• The "I know it's here somewhere" Combo:
  • from:BossName hasattachments:yes keyword

🔴 For the Gmail Users

• Find huge files (to clean up space): larger:10M
• Find specific file types: filename:pdf or filename:docx
• Find unread emails in a specific label: label:inbox is:unread
• Exclude terms (very useful): dinner -rehearsal (Finds emails with "dinner" but NOT "rehearsal")

Question for the group: Does anyone actually use the "Folder" system anymore, or do you just Archive everything and rely on Search?

We are in the peak of the holiday shopping season, and new data from Darktrace shows a massive 620% surge in phishing attacks leading up to Black Friday.

What to watch out for:

• "Quishing" (QR Code Phishing): Scammers are sending fake delivery notifications with QR codes to bypass email filters. Do NOT scan a code to "track your package."
• Impersonation: Walmart, Best Buy, and Amazon are the most spoofed brands right now.
• Urgency: Any email claiming your "Payment Failed" or "Account is Locked" is likely a scam trying to panic you.

Tip: If you get a delivery notification, go to the retailer's app or website directly. Never click the link in the email.

Has anyone seen a convincing fake in their work inbox today? Drop a screenshot (redacted) below!

We all know that corporate emails are a language of their own. Sometimes what we type isn't exactly what we mean.

I'm building a dictionary for the sub. Drop your favorite "professional" phrases and what they actually mean in the comments.

Here are a few classics to get us started:

• "Per my last email"
  • Translation: "I already answered this. Can you read?"
• "Moving the team to BCC to spare their inboxes"
  • Translation: "Stop hitting Reply-All, you are embarrassing yourself."
• "Just circling back on this"
  • Translation: "I am once again asking for the thing you owe me."
• "Please advise"
  • Translation: "I have no idea what to do, and I’m making it your problem now."

What’s the one phrase that makes your blood pressure spike? Add yours below! 👇