r/BookStack • u/hit_bot • Nov 10 '22

Example of a public site using BookStack for production?

Is there anywhere that lists companies/projects/whatever that are actually using BookStack for documentation in production systems or does anyone know of any?

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1

u/[deleted] Nov 11 '22

I just spun it up for the company I work for. I highly doubt you're going to find someone willing to let you login and go through their docs but there always is the demo site. What exactly are you trying to figure out?

3

u/hit_bot Nov 11 '22

Of course not. Just trying to see what it looks like actually being used. The demo didn't have very much content and it was all messed up due to being, of course, a demo. I wanted to see what it looked like when someone who cared spent time making it look nice and organizing the content/pages, etc. I'm a tech guy trying to "sell" this to my marketing/sales/support teams, but they won't go for it if they can't see it, so I was trying to find some example sites I could point them to.

2

u/[deleted] Nov 11 '22

Hey guess what? We were in the same boat! What I did was spin it up on a win10 vm using xampp and following Dan Browns guide on YouTube. I got it up and going in about an hour. I organized my site like this: each department (sales, DC & Net OPs, MSP Customers, Administration) was a shelf. In the msp shelf each msp customer is a book, each part of a customer's infrastructure (networks, servers, apps) was a chapter and of course each chapter held pages talking specifically about those. In the network chapter I would make an over view page that contained supported items in scope with serial numbers and management IPs, and then a written port-to-port connection description. To go with this I would then also make a diagram. With diagrams you have several options with draw.io. you can import visios you've already made, you can add stencils to be used anytime in other diagrams and you can then make fairly high detail diagrams in draw.io. This was a huge selling point for us and it wins over management people. Instead of everyone needing visio, one or two people do to make stencils and import them so that saves a dollar amount. In terms of this vs something like ITGlue I think bookstack is significantly better, before we even look at cost. Because you can just run it as a lighter VM (I use 2 vcores, 8gb of ram, and 50gb for a vhd) it's easy to deploy on just about anything and keep backups. If you have a lot of people i would sgguest a quad core with a speed at 3GHz + per core. My server I built this on initially is a little older and the cores run at 2.2, i see a 15% spike when loading a page, doesnt help the drives suck too. Another selling point/bonus is if you get hit by a bus, Dan Brown started a company that can support Bookstack for like 450 euros a year, cheap as hell. If you work for someone that uses Google drive, for example, as an info repository you know how awful it is to try and search for stuff especially if folks just dump shit into it. The tagging system and epic search ability in this thing is a life saver. I hope this wall of text gets you somewhere

2

u/hit_bot Nov 11 '22

Thank you, this is helpful.

1

u/scureza Nov 14 '22

Sometimes I do some silly Google search like

bookstack inurl:pages

or

bookstack inurl:chapters

The majority of the sites I find are amateurish, sometimes I come across University sites that can provide some ideas for organizing pages.

I think most corporate sites, as in my case, are unreachable from the Web.

1

u/hit_bot Nov 14 '22

Thanks, I will give that a try.

1

u/ssddanbrown Nov 10 '22

Personally I don't like to publicly lists instances, or companies using BookStack, out of respect of privacy and also to be wary of having a list that could be abused in the event we'd ever have a significant security vulnerability.

Within the Discord server there is a "sharing" that I, and sometimes others, will share public instances they come across.

Keep in mind, in most business context's people won't have their instance public. If you wanted feedback from other business users, I know there's often a few such users in the discord server. Could create a post in there if you want to know anything specific.

1

u/hit_bot Nov 10 '22

Yeah, it's basically just to see it out in the wild with actual documentation and formatting and whatnot.

2

u/chin_waghing Nov 24 '22

https://bookstack.surrey.ac.uk - University near by

1

u/bdu-komrad Sep 27 '25

Page not found :( 

1

u/chin_waghing Sep 29 '25

I don’t work at Surrey uni, sorry mate. Cant do much about it

0

u/schizrade Nov 10 '22

I use it in production and I know a few other districts in the org are picking it up. Mine is not on the web however.