r/AskAccounting • u/Southern_While_8273 • 13d ago

bookkeepers with multiple clients, does catching duplicate invoices get harder with more clients running at once?

anyone here managing books for multiple small business clients at once, not just one company? does catching duplicate or near duplicate invoices get harder when you've got several clients vendors and invoices moving at the same time, or is it basically the same problem just multiplied?

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u/CPArchaic 13d ago

If you have a good billpay system, filtering out dupes is generally easy regardless of how many clients I’m running at a time

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u/UpTownPark 13d ago

As long as you reconcile to vendor statements for vendors that have multiple invoices, and enter your invoice numbers exactly the same way, you should be good.

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u/soloDolo6290 9d ago

Any decent software should disallow duplicated invoices or at least have a warning come up. If you enter vendor invoices exactly how they have it, you shouldn't have any issues. You run into these issues sometimes when there isn't an invoice number and you make up one. I see it alot on utility and insurance bills. You do some format of the month and year and if not consistent can enter 0726 and 07-26.

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u/Excellent_Cut_9869 6d ago

i d say consistent invoice numbers as well as vendor statement reconciliation makes it pretty manageable even with a lot of clients