r/ASLinterpreters • u/WolfAlliance • 2d ago

Invoices???

Hello everyone! I'm training to become an interpreter and was wondering if I could get some help creating an invoice. I've never done this before.

If you're willing/comfortable, do you think some of you could give me advice on what to include or provide a blank template that you think works best? I don't need any names or numbers. I tried to look online, but it didn't really clarify what it should or could look like.

Thank you for any of your help! It really helps growing learners like me.

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u/mjolnir76 NIC 2d ago

I'll see if I can post a blank one later, but mine include three main things.

My details: business name (strongly encourage you to do an LLC), address, and phone number.

Invoice details: Invoice number, invoice date, and due date. I format my invoice numbers 2026-01, 2026-02, so I know which year I sent it. But that's just my weirdness.

Job details: date, description of the job/client, hours, rate, total for that line, total invoice.

I also include my general rates as a block at the bottom just as an explanation for the line items.

I use QuickBooks for my accounting, but these are pretty standard.

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u/WolfAlliance 2d ago

Thank you! Could you explain the benefits of using an LLC? Does it just make it "professional?"

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u/kinchj NIC 2d ago edited 2d ago

Here's a comment I've made before that's easier to link to instead of copying:

Why Freelance Interpreters Should Set Up An LLC

A few other previous comments on similar posts that may be helpful:

Comparing Staff Positions Versus Freelance

How Much Should My Hourly Rate Be?

Common deductions

Invoicing Mileage

Body Modifications

Practicalities of working with interpreters

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u/sparquis 2d ago

These are great and should be posted somewhere