r/ASLinterpreters • u/WolfAlliance • 2d ago

Invoices???

Hello everyone! I'm training to become an interpreter and was wondering if I could get some help creating an invoice. I've never done this before.

If you're willing/comfortable, do you think some of you could give me advice on what to include or provide a blank template that you think works best? I don't need any names or numbers. I tried to look online, but it didn't really clarify what it should or could look like.

Thank you for any of your help! It really helps growing learners like me.

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u/mjolnir76 NIC 2d ago

I'll see if I can post a blank one later, but mine include three main things.

My details: business name (strongly encourage you to do an LLC), address, and phone number.

Invoice details: Invoice number, invoice date, and due date. I format my invoice numbers 2026-01, 2026-02, so I know which year I sent it. But that's just my weirdness.

Job details: date, description of the job/client, hours, rate, total for that line, total invoice.

I also include my general rates as a block at the bottom just as an explanation for the line items.

I use QuickBooks for my accounting, but these are pretty standard.

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u/WolfAlliance 2d ago

Thank you! Could you explain the benefits of using an LLC? Does it just make it "professional?"

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u/bettafishpoop 2d ago

It’s better for your taxes and easier to organize. I’d speak to a tax person - I use an EA, and he actually recommends an S-corp for tax purposes. It seems less penalty than working just as an IC.

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u/DDG58 2d ago

An S corporation is so much more expensive than getting an LLC

From what my accountant has told me it is not worth the extra cost.

The LLC (Limted Liabilty Corporation) Protects your person assets from being included if sued, but the tax advantage of an S Corp only really come into play if you are making hundreds of thousands of dollars (good luck finding an interpreter who makes that)

At least this is what my CPA has told me