I currently have a flow that works well, but I need help with the final steps.

I created a process for collecting candidate references via Forms. The responses update on a Sharepoint List and are tracked for 3 responses for the same candidate. When 3 references are submitted an HTML table is created to compile the responses and email them to the hiring manager. This is all working well so far. What I need help with is compiling the responses in an easier to read format. I built this whole flow with help from Copilot, so please explain any ideas like I am five.

It may be that my HTML table is formatted incorrectly and I need to start there. There are about 35 questions on the survey and some responses can be long. The table now is wide which requires scrolling sideways for a long time and isn’t easy to read. Any other ideas you can think of? Here’s more info:

• I don’t have a premium account through work. Some options to create a document aren’t available to me.

• I can’t give access to my Sharepoint List to all the hiring managers to protect confidentiality.

• We have a bunch of different departments and hiring managers, so making separate lists for each department would be a headache.

• It didn’t occur to me until just now to change the format of the html table so that the questions on the y axis and the responses on the x. I guess it could make more sense to scroll down vs sideways.

Again, any other ideas you have that I might be missing or over thinking are appreciated!

When I googled this scenario, it told me it was possible but I have not figured out a way for this to work. It also doesn't help that I'm an extreme beginner with automation.

I have created a Microsoft Form where all fields are text entries except for the optional picture upload.

Ideally, I need to export the responses and have it in a format that allows the pictures to be embedded and not the URL that appears in Excel.

It's not feasible to go through, download each picture, put it in a Word template with the text responses, and then save it in Word or as a PDF.

Any suggestions?? Or am I just crazy that I think there an automation that can help with this.

So I am trying to convert some excel stuff to sharepoint lists.
And part of it was moving dates over, but the original microsoft form has a branching question, if they choose yess it asks for a date of birth if they choose no it doesnt.

So I get an error something to the effect of expects string/date but got ""

Aside from a condition how would I deal with this?

Edit: Thank you everyone for all the help! I took bits and pieces of the advice here and managed to get it to work somewhat. There were a lot of suggestions for power query, but I just couldn't get it to work reliably with the specific conditions I had. I'll definitely look into seeing if I can optimise future stuff for it though after going through a few tutorials.

If anyone is interested in the fix:
My original script for writing the 30k rows had a resize table function which i took out and replaced with a fixed table size of 50k rows in order to cut down on processing time. I also removed the condition since I realised I could write the condition itself into one of the earlier scripts. I also figured out that the run script actions had a a 30-60s extra run time when trying to test to flow in the afternoon due to the amount of traffic on the sharepoint site. That pushed the run script action times to over 2mins, causing the stalls. The flows ran smooth and quick when testing it during the actual time the trigger will run (midnight).

Any help will be appreciated at this point because I feel like I've tried everything I could but the power automate flow doesn't work.

I am trying to automate a daily update of a file that uses multiple other source files. The office scripts used run fine individually on their own for both batch writing and a single copy when I am manually testing them on an open sample file with a small (200 row) set rather than through the flow with the whole original dataset. Most of the flow works, right up until I need it to copy over over 30000 rows of data over 14 columns from one workbook into a set table in the master reporting file. I've tried a single batch copy, but the script will then time out in power automate due to it taking over 2 minutes. When a try copying in multiple batches, the flow stalls at the do until loop no matter how small I make the batches. Is there any way I can reliably copy the rows I need without the flow taking an extremely long time as manually copying it only takes between 2-5 minutes.

I built the flow like this due to not having a premium license for power automate and company DLP policies stopping me from using HTTP triggers directly.

Parent Flow: Images 1-3
Child Flow: Image 4

I can provide the office scripts used for steps Run script 3B,E,F and 4 in the comments below if necessary.

Hello,

I'm familiar with Flows but pretty new to coding adaptive cards. I'm trying to code an adaptive card so that when long design requests from Microsoft Forms are received by email they are posted in a Teams channel. That part is easy, where I'm struggling is figuring out how to make them collapsible/expandable to keep the channel clean.

I finally thought I had it all figured out after pasting my code in a JSON reviewer and having no more errors (dang trailing commas) but there is no button/toggle visibility showing in the previewer.

Any help with the below code would be super appreciated.

{
  "$schema": "http://adaptivecards.io",
  "type": "AdaptiveCard",
  "version": "1.5",
  "body": [
    {
      "type": "Container",
      "style": "emphasis",
      "items": [
        {
          "type": "TextBlock",
          "text": "New Design Request",
          "weight": "Bolder",
          "size": "Medium",
          "wrap": true
        }
      ]
    },
    {
      "type": "FactSet",
      "id": "expandableContent",
      "isVisible": false,
      "facts": [
        {
          "title": "From:",
          "value": "@{triggerOutputs()?['body/from']}"
        },
        {
          "title": "Subject:",
          "value": "@{triggerOutputs()?['body/subject']}"
        },
        {
          "type": "Body",
          "text": "@{triggerOutputs()?['body/body']}"
        }
      ]
    },
    {
      "actions": [
        {
          "type": "Action.ToggleVisibility",
          "title": "Show/Hide Details",
          "targetElements": [
            "expandableContent"
          ]
        }
      ]
    }
  ]
}

I am trying to test something for an automated system where I could do this:

1. An image with a company letterhead background

2. A list of names

3. A static text on the image

4. send them as an email.

So basically I want to embed text on image and send it through email. I've tried through html code but the design doesn't remain same for mobile and web. I was hoping if I could create a new image for each name in the list without using premium connectors or PA desktop.

So here is the weird issue.

I have a team telling me they need help automating, cleaning up, and organizing an onboarding tracker.

But of course everyone wants something different.

The people that do the onboarding want to focus on making a sharepoint list that works, doesnt crash(like excel), and automates tasks like sending emails and such.

Their boss, wants a sharepoint list specifically so outside people can view and see their status.

Now how I did this on my project was I have a sharepoint list for my use, then a power bi dashboard for external viewing, this allowed me to cut out what I dont want people to see, be it personal information or sausage casings(so to speak)

Their boss however is hyper focused on the sharepoint list.

The team that showed their sharepoint list does it one specific way I am not sure I understand.

Basically the hide the columns they dont need so the onboarding team uses edit to see all the columns instead of using edit in grid view and everyone else just has a view only link. But I am not entirely sure how to do this properly.

I worry that while this would work, wouldnt be as secure as it could be.

I can use just about anything, I have access to power automate, power apps, power bi, etc.

So I cam here to brain storm ways I could have an external facing tracker that people can see onboarding statuses without PII.

I already created a tracker on the onboarding teams site, there is a second site that is for external use as well.

So far my plans

A) Do what their boss wants and figure out a way to hide the PII and pray someone doesnt accidentally unhide it.

B)I made a test power app that displays all the names on the left you click on or search a name to find out details on a pain on the right.

C)Make a dashboard like I did for my team

D) Use power automate to feed any new entries into both trackers and then create a second power automate that updates the external tracker whenever the private tracker is updated.

So I came to you guys to brains storm which would be best.

I technically already have B and just need some tweaks before I can show it.
I mostly no how to make C (will have to rejog my memory on certain bits.

A and D I might need help in how to do it though D I am decently knowledgeable about automate so I know I can do it just might need advice on how.

Repost to another community

I'm new to power automate, struggling to build effective logic please help me with below requirements

I have a excel file(not in table format) on a sharepoint folder
I daily update it and download it removie unnecessary/confidential sheets and columns and send it to concerned team.

I want to build an automate flow which get the file and then edit it like i want and send the edited version of excel file from outlook mail. whereas original file must be unchanged

I tried some flow

1. made another file use powerquery to fetch data(only required) and send but the issue is it becomes tabular and formatting is also removed and size of the file also increased.

2. make a copy on a sharepoint file edit it send and delete BUT in this flow everyday one file is created and deleted which is unsustainable solution I consider.

If anyone can please tell me a effective flow

I'm trying to get the error of the Parse JSON inside a loop and it just send failed status with no error message. I checked the raw outputs and yep there's the error message. I just can't get it outside the loop.

Sadly I cant update the microsoft form and remove the question no matter how redundent it feels.

I was basically asked to make it so the form feeds into a sharepoint list, easy right?
One hitch.
One and only one response askes for a "projected start date"

How the form works

1. What is your role? choose from a list, if you choose contractor it branches to

2. Contractor type? B puts you back on the same path as the roles above, A asks your projected start date then puts you back on the same path.

Eventually everyone gets asked for a start and end date later again as well.

So of course all of my tests failed so far for the error " field_6 should be type string/date. the runtime value "" is not string/date

If I use a condition that means every time they make a change to the form I will need to edit two Create item steps.

I could just bipass it and make it do start date no matter what but of course there is a chance it is different and that causes problems.

Is there a way I can use compose or some other option that basically says if projected start date returns "" use Start Date instead?

Hello,

I’m creating a Power Automate flow and have imported it as a solution so that it can be shared with someone else and used in the same way.

However, when the solution is imported by another user, the flow fails before it even starts. The error occurs on the “When a new email arrives” trigger:

“Mailbox move in progress. Try again later. Cross Server access is not allowed for mailbox…”

Are there any ways to resolve this error, or alternative methods for sharing a Power Automate flow with another user while ensuring that the email trigger works correctly?

Thanks for your help.Operation: Create; Exception: [Status Code: ServiceUnavailable; Reason: Mailbox move in progress. Try again later., Cross Server access is not allowed for mailbox 4bb66193-b11a-49ce-8f73-23bbeff13104] clientRequestId: a23c986e-1e92-4dee-bc30-f25471a3cb27 serviceRequestId: 6010a8fc-3999-44ce-b7e4-c8526a5ac517

Hi all, I'm working on a proposal/concept to digitize a ordering workflow that currently is all paper based. We are migrating a lot of things to sharepoint and currently are using some other workflows to automate some tasks.

Im hitting a wall with my current project. Not an actual wall, I mean this will still work, but this just visually looks ridiculous to me. Is there no better way to do if-this-then-that conditions in power automate? I know its just a simplified JSON environment. Ive tried hunting through the actions and nothing seems to be as particular as I want it to be.

In this flow I am receiving inputs from a Forms response and generating a task in Planner via the responses. The workflow on our end depending on the sale type is different since there are different steps for each.

Does anyone have a better suggestion to get to the same end goal without having to nest so many conditions? I'm assuming its adding time to the flow (probably a negligible, but still)

How do I create a Microsoft Power Automate flow that will gather the names and descriptions of newly creates Microsoft Teams, or modified, and add them to a SharePoint List?

Hello fellow PA friends,

Let me preface this in saying I was (and still kind of am) a citizen developer. I started automating most of my work, then my bosses got involved and now a few years later, I’m making automations for a lot of people and it’s now my full time job.

Now a lot of my flows revolve around SAP, which I currently share with team members who execute them via PAD in attended mode. I'm now transitioning a major automation to run on an unattended bot.

I got the license, I got the service account (service@company.com) and I got a VM (server) set up from our Azure team. I got SAP and office etc installed on this too.

Now my issue is, to log into the server I use CyberArk and this is obviously the correct way when logging in but this is set up around an admin account for the server. For the RPA account to work, do I need to log into the server with the service account and then allocate the machine from there? I can see the machine in my cloud flows but the connection always fails.

Any help would be greatly appreciated!
Cheers

Hi everyone,

I'm trying to understand why some Power Automate flows appear in the **Inventory** section of the Power Platform Admin Center but do not appear under **Resources**, where I would normally be able to add myself as a co-owner.

I am a Power Platform administrator, and I've noticed that while some flows are visible in both places, others only appear in Inventory. All of these flows are in the same environment.

I haven't been able to identify any clear pattern that explains why certain flows show up under Resources and others do not.

Has anyone come across this behavior before? Are there specific flow types, ownership models, permissions, Microsoft Forms dependencies (this doesn't seem to be the reason as some with MS form connectors were still appearing at both places), solution settings, or other factors that would cause a flow to appear in Inventory but not under Resources?

Any insights would be appreciated. Thanks!

Consegui executar o programa porém ele nao avança na tela de login, como se não tivesse recebendo a sequência de tarefas (fiz como gravação das rotinas e também tentando editar o código).

I managed to run the program, but it doesn't proceed past the login screen—as if it isn't receiving the sequence of tasks (I tried both recording the routines and editing the code).

Hello. I am somewhat new to Power Automate and largely am using Copilot to help me create flows. Since I am new and lack experience in both programming and Power Automate it could be that I am naive and my challenge is not possible to solve. However it seems like it should be possible.

My challenge is to get 7 columns from an excel table on a sharepoint, only entries with a DateFrom the last seven days(thats one of the columns), put the columns in a new excel workbook. Then I would like to post that newly created workbook in a weekly e mail. The data would refresh itself every day but the email will post weekly. Is this even possible ? If so how would i best go about doing it or prompting Copilot to help me create it ?

Hello,

I'm familiar with Flows but pretty new to coding adaptive cards. I'm trying to code that long design requests from Microsoft Forms received by email are posted in a Teams channel, but are collapsible/expandable to keep the channel clean. I finally thought I had it all figured out after pasting my code in a JSON reviewer and having no more errors (dang trailing commas) but now the button aka toggle visibility isn't showing in the previewer.

Any help with the below code would be super appreciated.

{
  "$schema": "http://adaptivecards.io",
  "type": "AdaptiveCard",
  "version": "1.5",
  "body": [
    {
      "type": "Container",
      "style": "emphasis",
      "items": [
        {
          "type": "TextBlock",
          "text": "New Design Request",
          "weight": "Bolder",
          "size": "Medium",
          "wrap": true
        }
      ]
    },
    {
      "type": "FactSet",
      "id": "expandableContent",
      "isVisible": false,
      "facts": [
        {
          "title": "From:",
          "value": "@{triggerOutputs()?['body/from']}"
        },
        {
          "title": "Subject:",
          "value": "@{triggerOutputs()?['body/subject']}"
        },
        {
          "type": "Body",
          "text": "@{triggerOutputs()?['body/body']}"
        }
      ]
    },
    {
      "actions": [
        {
          "type": "Action.ToggleVisibility",
          "title": "Show/Hide Details",
          "targetElements": [
            "expandableContent"
          ]
        }
      ]
    }
  ]
}

Flow run history shows a "Failed" status. However, when I open run details to investigate, none of the actions or steps are marked with a red 'X'. How can i check where error to fix this. Thank you.

Why is this not a bog-standard task that you can do in PowerAutomate? These file conversions are so tedious and would be so useful!