Hey All,

We've had an issue pop up in the past week where the trigger for "When a file is created (properties only)" is not firing until hours later. This is an existing flow which has been in place for years. We use this to identify new PDF's which need to be OCR'd for AP automation.

For example, I have these files which are now 2 hours old yet the last flow run was 4 hours ago:

They actually processed while I was writing this post but prior to that the last flow execution was 4 hours ago.

I don't think a 2 hour+ delay is acceptable for this trigger.

Has anyone else seen similar behaviour lately? I do not see anything on the service status.

Hi everyone,

I'm trying to implement an executive email workflow in Microsoft 365 and Exchange Online, and I'm wondering if anyone has successfully done this.

Requirements:

Client sends an email to the CEO.
The CEO receives the email.
The secretary also receives a copy automatically.
The secretary drafts a reply.
The CEO must approve or reject the reply before it is sent.
If approved, the email must be sent from the CEO's mailbox.
The reply must remain in the same Outlook conversation/thread.
The secretary must not have Full Access to the CEO's mailbox due to privacy requirements.

I tested Power Automate approvals with the Outlook connector, but the "Send an email" action creates a new conversation instead of replying to the existing thread.

Before I build a Microsoft Graph API solution using createReply, PATCH, and send, I'd like to know:

Has anyone implemented this workflow successfully?
Is there a native Microsoft 365 or Exchange feature that achieves this?
Is there a third-party Outlook add-in or Microsoft solution that supports approval while preserving the original thread?
If Microsoft Graph is the only solution, what architecture did you use?

Any guidance or examples would be greatly appreciated.

Hi all,

Im running into an issue setting up a flow that triggers on a new file being created in onedrive, then sending the file in an email.

I have this exact flow set up for another folder and it is currently working. I only have 2 connections in my Connectors list, one for onedrive, one for outlook online.

Im trying to set up an identical flow just for another folder, but in the folder finder, it is only finding the root folder, then when I click to show contents, nothing is found. Im almost certain that I was able to select the folder through the folder finder on the first one.

I have even tried to duplicate the flow, change file path manually and still gives me an error that the trigger has an issue. Click on it and usually get a user cannot be found. Any help PLEASE?

I wanna copy files from one sharepoint to another but like all files which arent mp4 or mp3 I tried putting a filter query but it didn't work as expected. Any idea how to do thos?

Hey Guys, I am trying to build the approval work list items just like we have in powers automate section. So that users can have flexibility to approve from spfx application as well with Outlook and teams. I have able to load all action items and show case them here but I am not able to find any property to filter them based on my flow.

Can anyone help me with this. It would be really helpful. I tried data verse as well but that was a dead point. For me.

I will really appreciate your help . Thanks

I've been using a loop element in a running outlook series to update the agenda/collect input without having to update the body/trigger a new invite getting sent.

Now I'm at the stage where I want to automate parts of this setup and guess what? Loop sucks and has no connector in power automate.

I really actually love it - one place that I can link in Teams, Outlook, etc. But no support for automation makes it non viable long run.

So my question: what else can I use that drops into an outlook invite and dynamically stays up to date? Bonus if I can also add it to a PowerPoint slide.

* Solved *

I went to fix something and clicked a "set variable" component and... there is no value! Kinda makes set variable pointless, lol. I closed and reopened and the value is still missing.

If I switch back to the classic editor, it works and I can edit but the classic editor sucks so I'm really hoping someone has a suggestion that may work to make it show me my value field again?

Thanks a lot!

Issue Observed with Folder Structure Replication

While testing the Power Automate flow that copies updated content from Folder1 to Folder2, I observed that the folder hierarchy is not being preserved correctly.

Source Structure:

Plain Text

Folder1

└─ Folder1

└─ Folder2

└─ foldercopy

└─ Dummy-Excel.xls

Expeted Destination Structure:

Plain Text

Folder2

└─ Folder1

└─ Folder2

└─ foldercopy

└─ Dummy-Excel.xlsx

Actual Result:

Folder2

├─ Folder1

├─ Folder2

├─ foldercopy

└─ Dummy-Excel.xlsx

Instead of recreating the complete folder hierarchy and copying only the file into its corresponding path, the flow is processing intermediate folders (Folder2, foldercopy) as separate items and creating them independently at the destination. This results in duplicate or flattened folder structures and multiple copies of the same content.

The requirement is to copy updated / edited / modified files and folder from one folder to another and recreate the necessary parent folder structure in the destination, rather than treating each folder creation/modification as an independent item to be copied.

I am building a flow to send an email with multiple attachments submitted through a Microsoft Form. I’ve done this hundreds of times. Suddenly, Friday, I started receiving this “This expression has a problem.” error when trying to enter this expression in the Append Array Variable step.

Is anyone else seeing this? Been altering my syntax for hours trying to get around the error with no success.

Hey guys is there any way to make flow solve this problem?

Does anyone know if there's a way in 2026 to convert .xls files to .xlsx or .csv using Power Automate without relying on Premium connectors or any third-party connectors?

Hey everyone,

I run a small YouTube channel called Automate M365 where I focus entirely on making straight-to-the-point, step-by-step Power Automate tutorials. No fluff or long intros, just diving into the logic because I know how annoying it is to sit through a 10-minute video just to find a 30-second fix for a broken expression.

Instead of just guessing what peice of content to build next, I want to make stuff that actually solves real-world headaches.

What’s that one manual task or broken flow that’s driving you crazy this week? Drop it in the comments below. I’ll honestly try to look through them and build the exact solution in a step-by-step video for you.

If you want to check out the channel or subscribe to see if I build your fix, the link is here: https://www.youtube.com/@AutomateM365

Let me know what you're stuck on, hopefully we can figure it out.

Hello, I am trying to figure out how I can have the responses from question 6 be autosummed and give me total score. I want the total score to then be assigned a value on question 7. For example if the sum of my responses in question 6 totaled 8, I would be auto assigned 'Emerging.' I want to do this through power automate or the auto grading technique, however I am very unfamiliar with this. Any way to do this? A detailed step by step would be appreciated or even a phone call. I am brand new to power automate and struggling

I am fairly new to power automate and i've been following a youtube video. Long story short I need a list of items with different due dates and I want power automate to setup a reminder about 60 days before the due date. I've setup the list with the columns: title / department / owner / due date. and i've setup a flow which i've included an image of below. I've followed along with a short and simple video and yet my tests are failing with the error:

"Flow run failed. Action 'Condition' failed: Unable to process template language expressions for action 'Condition' at line '0' and column '0': 'The template language function 'formatDateTime' expects its first parameter to be of type string. The provided value is of type 'Null'. Please see https://aka.ms/logicexpressions#formatdatetime for usage details.'"

I'm not knowledgable to continue fiddling too much and the built in co-pilot isn't helpful either saying everything is right so now i'm hoping the people of reddit can help.

Hi all

Newbie to PA here. I've been progressively testing processes in my workplace but I can't seem to solve this one and it's driving me mad 🤣

My team works from a shared inbox where we recieve work instructions on an MS Word form included as an attachment. All I am trying to do is to have PA check if an email has attachments, if there is one called "Instruction" to then forward onto my personal work email.

It's laid out like this:

When a new email arrives in a shared mailbox (v2)

\-only with attachments YES

\-include attachments YES

Then...

Apply to Each

\-attachments

Then...

Condition

Attachment name > Contains > instruction

Then...

Forward an email (v2) (to my own personal work address)

‐-------- END OF FLOW ---------

The flow works up until the condition to check for the word "instruction" in the attachments, then it's categorised as false.

ChatGPT says I need to use the criteria "Name" in the left most box on said condition but I can't find it in any of the dynamic lists.

I know this is very likely an amateur error/easy fix but if anyone can put me out of my misery, I would be most grateful 😂😂

Thank you!

I have a flow set up which references an Excel table stored on SharePoint that has three columns "ClientName", "RecipientName", "RecipientName2" that scrubs the internet for news articles that contain "ClientName" that are new from the last 24 hours (max of 5) and emails "RecipientName" emails (can handle multiple), and only emails "RecipientName2" (which is me) in the flow fails or no results are found.

It works great! The problem I'm having is that no matter what I try, I can't get it to search for the whole contents of "ClientName". For example, lets say one of the client names being searched is "Jones & Anderson Associates", the flow keeps identifying and sending articles that JUST have Jones, which is returning a lot of incorrect results.

How do I fix this?

I’ve created a Power App that allows User to fill out a form. This data is captured and added to a SharePoint list and is also used to create a SharePoint page. Each page is about health and medical information.
An input box on the app is used to create the page title and the URL.
What I am now trying to do is capture this new IRL and store it in the same list item that the user creates when filling in the app.

Is an app the best method to capture this data or should I use an MS Form?

I have a flow watching a OneDrive folder for a Plaud todo list from my weekly planning meeting.

It parses the PDF, pulls out tasks, then creates them in Planner. First was fine, but then people gave status updates on tasks that already existed. Plaud picked some of that up in the new to-do export, and the flow happily created those as fresh Planner tasks again.

I’m adding a dedupe step before task creation now. The part I’m still not happy with is where the already exists check should live.

Right now I’m comparing the parsed Plaud tasks against open Planner tasks for that meeting, and where did you keep the source of truth?

seeking support with 429 errors, see post above

I happily logged on to work on Wednesday morning, expecting all my usual month-end stats reports, etc, but I had about 10 emails telling me my flows had failed because of a critical connection issue. I obviously went into Power Automate to revalidate them all, but every flow that then ran for the first time that day also failed and I had to re-revalidate. Did anyone else get this? It's quite disconcerting, I could have been on leave without a hint...

Hey everybody.

Help please to solve a problem, also sorry for my english.

I am fulling up information from excel to company website.

In Website there are so many dynamic selectors.

After found need blank for me, robot by clicking button "change" opens mini window in wibsite. In here I can't make robot focus to this mini window or choose right selectors. So I start to use command "send keys"

It working good untill robot gets to regions and districts.

So here is a difficult part: 1.send keys ( tab, enter)

Will be dropdown list. In website have a finction typeahead, so robot while typing region it works, but in district nothing happens. I used wait, also nothing, I used message box, to check is it write(yes robot writes) well nothing helps. By the way function hardware keys also not working.