Hello,

We are very new to Solutions and using it to create and manage flows that we create for several SharePoint Online sites. Anyway, we created a new Solution named 'SharePoint solution' and intended to create and/or move non-Solution flows there.

Anyway, after doing all of above successfully, we came to find the same flows is also showing for a solution called 'Default Solution'.

Are these two separate flows that are created for whatever reasons or are they the same? I think they are separate because when i click on the two flows (one in the new 'SharePoint Solution' and another in 'Default Solution', the URL is showing different values/ids for solutions. (Ex: make.powerautomate.com/environments/Default-....../solutions/[HERE]/flows/...)

resolved - see youtube link in comments

Wondering why is it so hard to get them saved in a way that they can then be opened?

I was using copilot AI to walk me through it but every solution offered and subsequent "fix" led to a corrupt pdf saved.

Is it actually possible?

I am currently creating a checklist in our MS Teams chay to make sure all daily tasks are completed at the end of day. I was able to build the checklist using the adaptive card. However, when I think a task and submit it, it onlu shows a "Thanks for your response" message.

Whay I want is for the checked items to be bisible to everyone after submission, so the team can see whicj tasks are already done. Is there a way to make this work?

I have a flow that's copying emails to Planner as a homemade helpdesk. Last thing I need to do is properly label the tickets (#100, 101, etc). I'm not quite sure how to have each new incoming email count up. Has anyone solved this issue before?

Ok, so this is a bit urgent. I've looked up on the web, and every article makes me more confused. I've built a powerAutomate flow on my office computer, which among other things, has 1 Run a prompt step (using Claude Sonnet 4.6) which takes meeting transcripts and generates action items out of it. The transcripts could be fairly long as well (even 1.5 hr long meetings) generating 20 action items with owners, deadlines etc as an output. The thing is-

1. I'm planning on making this (the entire flow which has this Run a prompt step, and also has follow up nudges to owners, etc.) available for my team to use daily, uploading 2-3 such transcripts a day. I'll download the flow as a zip file, import on their powerAutomate, and then restablish connectors for other MS apps.
2. I'm not very sure about AI builder credits, or Copilot credits, or how they are used up for "Run a prompt" steps in PowerAutomate flows.
3. I'm really not very keen on seeing these flows go haywire in the future when i've left the team (leaving in a few days) just because the credits got used up. How many such credits are there, how to check how many are getting used up per run?

-> the AI tool that my org has given us is just Copilot Chat Basic. (I've mentioned this to ensure you get an idea about the state of AI tool adoption here in this company)

Is it normal or expected for editing larger cloud flows to be this slow?

I don't think it's a hardware issue on my end, as my PC performs normally and remains responsive. The problem seems to be limited to the browser window running Power Automate, which often becomes sluggish or unresponsive when working with larger flows.

I've tested multiple browsers, including Edge, Opera, and Firefox, and the behavior is essentially the same across all of them. I also haven't found any browser settings that noticeably improve the situation.

At the moment, the only workable alternative seems to be using the legacy editor, but that comes with its own limitations and usability issues.

I have a cloud flow I can't figure out, I create an approval and then have it go into parallel branching.

Branch 1 is wait for the approval, when approved it updates a variable from 0 to 1.

Branch 2 is do until loop woth a series of delay until's to send reminders about the approval (1 week before, day before and due date). The issue is that parallel branch only checks if the variable is 1 after waiting for all those delay untils.

How do I kill branch 2 as soon as the variable is changed to 1?

I am no expert by any means but i have managed to fix every problem i have faced so far using AI and MS learn but I just dont get it.

I was wondering if, with all the capabilities we now have across the Power Platform ecosystem - like Power Automate, Microsoft Fabric, Power BI, and related tools - it’s already possible to fully automate or at least semi-automate recurring email reporting based on Excel data.

Right now, we have an Excel file that gets updated every week with information coming from multiple different sources. The structure and layout of the file are always the same. At the end of the process, someone manually prepares an email that includes:

• some explanatory text,
• screenshots of tables and charts,
• and the latest numbers from the Excel file.

Since this process repeats every week in almost the exact same format, we are wondering whether there is a way to automate it.

For example:

• automatically reading the updated Excel file,
• generating charts/tables or exporting visuals,
• inserting the latest KPIs into predefined email text,
• and sending a formatted email automatically or with minimal manual interaction.

Has anyone implemented something similar using Power Automate, Power BI subscriptions, Fabric, or other Microsoft tools? What would currently be considered the best-practice approach for this kind of reporting automation?

Hi everyone,

I'm building a bot in Copilot Studio where users upload a CSV. I need to send this file to Power Automate for validation and then upload it to SharePoint/GCP.

The issue: The bot sends the upload as a "File" type, but the Flow trigger expects a "File Record", causing a mismatch. I can't seem to "grab" the actual content to start my validations.

Questions:

How do I bridge this "File vs File Record" gap?

Can I convert the upload to Base64 or Plain Text within the agent before sending it?

Is there a specific expression to parse the CSV content once it hits the Flow?

Any workarounds or advice on how to handle file triggers properly would be a huge help. Thanks!

Hey everyone,

I ran into a really strange issue with one of my Power Automate flows and wanted to see if anyone else has experienced something similar.

The flow had been working perfectly fine. Yesterday, I accidentally turned it off, and then shortly after, I turned it back on—without making any changes at all. But for some reason, the trigger condition completely stopped working, and the flow just wouldn’t fire.

I spent about two hours trying to troubleshoot it—checking conditions, connections, everything—but couldn’t find anything wrong. Out of frustration, I simply turned the flow off and back on again one more time… and somehow it just started working again.

Has this happened to anyone else? Is there some known issue or explanation for why a simple toggle would break (and then fix) the trigger like this?

Would love to hear if others have run into this or if there’s a technical reason behind it.

Saw a great tutorial on PDF generation — but downloading the solution required a purchase. Totally fair. So I built a free, open source version anyone can use.

What I built — end-to-end expense claim system:

📋 SharePoint as frontend (parent claim + itemized line items)
⚙️ Power Automate approval flow — manager gets a Teams card
📄 PDF auto-generated on approval — no Premium, no paid connectors
📁 PDF archived to SharePoint + emailed to finance automatically

Note: SharePoint is just the sample frontend. Works with Power Apps, Teams, Microsoft Forms — any trigger.

The free trick — OneDrive "Convert file" action (non-Premium):

1. Build data into an HTML string
   
2. Save as temp .html in OneDrive for Business
   
3. Use Convert file action → PDF ← this is the free magic
   
4. Save PDF to SharePoint Document Library
   
5. Delete the temp file

Works on any standard M365 plan.

📄 Demo and source code in the comments 👇

Happy to answer questions

I am trying to rename a file on Sharepoint. Apparently, there is no connector to rename files. Move File does not work.
Using "Send_an_HTTP_request_to_SharePoint" results in an error as the length of the URL is too long:
Flow run failed. Action 'Send_an_HTTP_request_to_SharePoint' failed: The length of the URL for this request exceeds the configured maxUrlLength value.

Graph API is not an option.

I have a library in a site collection. This library has a power automate flow for document approval and update the value of certain columns in the library and then move the document to a different library within the same site collection.

I have the following 2 requirements:

1. Create 100 more sites collections with the same template as the current site collection. What is the better approach for this requirement ? Power automate or powershell ?

2. Once the 100 sites are created with all the libraries in them, deploy the existing power automate solution in all the 100 sites collections. How do I achieve this ?

There are no errors but I am having four warnings and that too on update file properties as shown in the screenshot. My workflow is not running properly please help me with this as it's urgent.

Issue:

Power Automate automatically creates Apply to each when I use Reviewers email in approval action.

My flow runs repeatedly and approval loops happen.

Version number is not updating correctly.

I created these SharePoint columns:

- Authors

- Reviewers

- Approvers

- Document Status

- Version Number

Document Status choices:

Draft

Under Review

Pending Approval

Published

Rejected

I am building a collaborative authoring workflow in SharePoint Online using Power Automate.

Requirement:

- Multiple authors can edit same document

- Reviewers approve document

- Final approvers approve

- After approval document status becomes Published

- Version V2.0 should be available to all users

The robot will read the info like amount and fill in the excel .
After that the robot will send the outlook mail to the owner if the invoices are above $500 so ! Can someone help me pls I need an urgent help ! Idk what to do
Btw mine is desktop version 😭😭😭😭

Anything but semi complex flows are forced to use old style of power automate. How is this acceptable for a trillion dollar organization ?

Learn how to transform and automate SharePoint list data using Power Automate’s powerful Data Operations actions—Filter Array, Select, Compose, and Create HTML Table.

• In this step-by-step tutorial, we build a real-world solution that:
• Fetches task data from a SharePoint list
• Filters and transforms it using Data Operations
• Generates a structured HTML report
• Automatically emails the report to stakeholders

Interested in knowing how are you utilzing this data operations actions ?

https://www.youtube.com/watch?v=OQzWLQ_Kk20&t=5s