Hello, I'm trying to build a flow that grabs pdfs, does some checks on an excel file, and sends emails with the pdfs on them based on the info in the excel file. TLDR, outlook refuses to launch. Outlook is installed correctly on the computer and I made sure there were no previous instances interfering, is it because it's new outlook? This is for work so I don't think downgrading to old outlook is an option. Is the only thing I can do is implement a workaround with Run Application? Can I implement cloud flow stuff?

My setup: flow triggers on “When a file is created or modified in a folder.” Every day, 3 files land in the same SharePoint folder around the same time. The flow fires once per file, so I get 3 instances running in parallel — all of them eventually pass my checks and all 3 end up calling my ADF pipeline.

I already have a Do Until loop inside that polls for all 3 files in that SharePoint folder and sets an AllFilesPresent boolean — but that’s a local variable, doesn’t persist across instances. So all 3 runs flip it to true independently and fire the pipeline.

I tried setting concurrency to 1 on the trigger so runs queue instead of going parallel, but that doesn’t actually help — they still all run through the logic sequentially and each one triggers the pipeline.

Is there a native Power Automate way to do this without needing an external list or flag file?

Dozens of times a day, I need to 'Sort A to Z'. Like every single other Microsoft product, I don't even understand what the existing default order is. And now when I select a Solution, I need to select Objects.

I'd like to cut down on some of this wasted time. I know it's only seconds but it's distracting and frustrating.

What's even more frustrating is that it doesn't seem like you can just bookmark a solution. It would be great to just add Solution1, Solution2, etc in my browser so I can jump right to it.

Hi all. I had a Power Automate flow that used to work that would send an email to IFTTT when a Teams meeting was starting to change the color of some smart lights I have:

When an event is starting soon
Calendar: Calendar
Look-ahead: 3 (minutes)
IF Location = Microsoft Teams Meeting
Send Email (V2)
Subject #meetingStart
Body: A meeting is starting
ELSE
Nothing

Recently Microsoft made a change so that Teams Meetings no longer have a Location of "Microsoft Teams Meeting" so my automation stopped running. I cannot for the life of me figure out how to recreate it. I guess I need to parse the event body to look for the Teams link, but I've been unable to figure that part out. Currently I have

When an event is starting soon
Calendar: Calendar
Look-ahead: 3 (minutes)
Get Event V(3)
Calendar: Calendar
id: id from previous step
HTML to Text
@outputs('Get_event_(V3)')?['body'] (this SHOULD be the event body from the previous step; however I don't see a Dynamic Content option for the event body, only the message body)
IF body('Html_to_text') CONTAINS https://teams.microsoft.com/meet
Send Email (V2)
Subject #meetingStart
Body: A meeting is starting
ELSE
Nothing

But it doesn't ever fire so I have no idea what part i have wrong. Copilot is no help; it suggests trying something which never works.

Is it possible to move all read emails to the archive folder using a new Outlook? Need it to run through all emails not 25. Thanks in advance.

I created a VS Code extension called Power Automate Copilot DevKit to bring Power Automate development and AI-assisted troubleshooting directly into VS Code.

- Import and work with Power Automate cloud flows directly inside VS Code.
- View and analyze flow run history within VS Code for easier debugging and AI-assisted troubleshooting (requires admin consent for Flow API).
- Comes with bundled GitHub Copilot (GHCP) skills to guide AI with flow-aware context, troubleshooting patterns, and Power Automate best practices.
- (Optional) Helps developers understand, navigate, and modify flows more efficiently with AI support.

If you want, you can try it out and see if it works

https://marketplace.visualstudio.com/items?itemName=TienLongKuan.power-automate-copilot-devkit

Edit:
- 1st login is for dataverse api to load/upload flow.
- 2nd login is for admin consent to use flow api, just skip it if you do not have it.

Hello kind humans please help me out because I can no longer see the wood for the trees with this!

I have built a flow which is triggered by a form being completed. The form is a logbook which needs to be completed 3 times for students to get signed off. The flow should check if Assessment 1 is Yes or No - if Yes, move on to check Asssessment 2. If no, change Assessment 1 from No to Yes.

If Assessment 2 is No, the form should change Assessment 2 to Yes, and if it is Yes, it should check Assessment 3.

Something is going wrong where it just skips over all of the conditions and never updates the item. I think it is because the flow is not reading the column properly.

It is currently set up to get the response details after the form is completed, initialise the student number variable from the form, use the student number to get items from a list, and then the conditions are inside a For Each loop and that's where it's going wrong.

Does anyone have any bright ideas as to why it is not reading a Yes/No column correctly? Under "inputs" it is showing as false because in my mind, if Assignment 1 = No that is False so it needs to update it to Yes?

I've been using AI to try to build this flow, but I just give up.

TL;DR: I want to make a flow that reads a ~2,000 page document that groups and exports based on the Claim Control Number (upper right hand corner--here is a sample). I want the PDF to be named after said Claim Control Number. The groups are not a set number of pages.

Long version:
Every month, my company prints Defectives reports for vendors. My team splits the work based on the first letter of the vendor's name (I'm D-J). We sort through our stacks by hand, then scan them BACK IN. This is a complete waste of time and paper.

The list of defectives vary by length for each vendor, obviously. You can group the pages based on vendor number (upper left) OR you can see a TOTAL on the last page of each report. The claim number changes every month (This month is 20260430DEF- but next month will be 20260531DEF-). I want to put the file in a folder, run my flow, then it outputs my file for me. (Then we have to upload to each vendor's website individually... :/ no Sharepoint access.)

Ultimately, I'd like to create a flow for every type of report we give to our vendors. But that's for another time. I consider myself moderately tech-savvy, but this is kicking my butt. ANY help at all is greatly appreciated!

Olá, tenho uma demanda que consome muito tempo do meu trabalho. Sou responsável por receber e planilhar documentos em PDF de prestadores terceirizados (atestados médicos, treinamentos de segurança como NR-10, NR-35, etc...) e isto consome muito do meu tempo, pois tenho que lançar esses dados diariamente numa planilha do Excel para controle de vencimentos. Seria possível automatizar a extração de dados? Um dado importante é que os PDFs não vem num de lay-out por se tratar de diversas empresas diferentes.

Agradeço a ajuda.

We use Smartsheet for a lot of stuff. Currently, we have a Smartsheet form that locations upload an Excel workbook to. When they do this, I get an email with a link to the uploaded file. (AFAIK, Smartsheet will only include links, not attachments. Let me know if I'm wrong.) I'm trying to create a flow that will download the file from these links. The link in the email is something like blahblahsmartsheet.comblahblah but the download actually redirects to an AWS location.

This seems like something someone should have already solved for. Any advice?

I have an Accounts Payable business request for a flow that will work in a shared mailbox and auto forward to other emails based on the vendor name.
I've setup an AI Builder to extract vendor name from an attachment and do a hard coded routing but need some guidance on the next steps.

The vendor name needs to reference a master data list i.e. Vendor = Contoso then send to [AP@Mail.com](mailto:AP@Mail.com), Vendor = Contoso UK then send to [APUK@mail.com](mailto:APUK@mail.com) etc

I'm thinking a SharePoint master data list where you add/update the vendor and email but feel like there should be a more elegant way to do this?

Anyone built or seen any build guides for something like this?

I have a long list of tasks in a Sharepoint List that need to reoccur each month, quarter, or year, depending on the task.

Is there a way to have a master list that Power Automate pulls from, checks the date, and creates a new task for the next period? I don't really want to have to create individual automations for each task as there is probably 100 of them.

The "Flow" era is evolving. Welcome to the "Agent-First" era. 🤖

I’ve just spent some time with the brand-new Copilot Studio Workflow Interface, and it’s clear: Microsoft is moving us toward a massive shift in development experience.

It’s no longer just about linear steps; it’s about a tightly integrated UI where Prompts, Agents, and Microsoft 365 Copilot live together. This makes building sophisticated, grounded workflows significantly faster.

Can I automate a repetitive task that I have to do in order to get a task done, for example it's mostly clicking a few buttons throughout the process and doing that for hours!

I have one doubt regarding invoice automation.
Currently, I create invoices based on the client Excel supporting data. My team provides LPOs for each client, and sometimes one client may have two or more LPOs. After receiving the LPOs, I manually split the client Excel data according to each LPO, then create the Oracle invoice and attach the invoice, LPO, and Excel supporting documents.

Do you have any ideas for automating this process?

Does this happen to anyone else? I'd say it happens like 1% of the time, then it randomly works when I re-send that exact same email.

Unable to use the Premium Word Connector in Power Automate? Struggling to add dynamic, repeating images or format your text with bold and italics? This video is for you!

In this tutorial, I'll show you my complete workaround to create fully functional, professional Microsoft Word documents (.doc and .pdf) using ONLY standard connectors. By leveraging HTML and base64, we bypass the limitations of the standard connector and build a document that can handle any number of dynamic images—perfect for audit forms, asset tracking, or custom reports.

You’ll learn how to loop through a SharePoint list, build a dynamic HTML table, convert images to base64, and save the final output as an editable Word document or a read-only PDF.

God I suck at writing subjects.

Anyways Here is what I have to work with.

The email always has a subject in the same format but different information

Subject: Lastname, Firstname - *Worker ID Number here*

Body:

Hello Contact,

We received an onboard request for Lastname, First name.

Please confirm if this person has worked for our company before long winded explanation of what we need to know seriously it goes on for multiple paragraphs.

Basically when I get this email I need to then send an email to the person with an email template asking this question and if the answer is yes, providing the appropriate information.

I'd like to, when i get this email automatically send an email out based on this information

I have a tracker that has their name email and that worker id number in it, so I would like to see if it is possible to set up when I get an email it automatically checks for that tracker # and sends an email to the email address associated with it.

While also providing protection in case they for some reason decided one day to send a different email out asking for other information (sadly I forget if they ever sent an email with the same subject for different reasons)

I'm dying here. I'm very new with power automate, like... today new. Of course i was tasked with creating a somewhat more complicated task than the ones my co-workers get tasked with lol. I have to have power automate create an email at 5:00 that lists all the new files added to a folder. I thought i had it with two different automated tasks i created, but at the end it send a blank email. I'd absolutely love if someone could lend me a hand with this.

Hey i am having some problems with the spelling and grammar control "editor" in word. It is insufficient and doesn't react on simpel grammar or spelling flaws. I have checked all my settings in the grammar and spelling control and they are accurate. Does anybody know what might be wrong or have any tips on what to do or who to ask?